Housing Specialist

Galveston; Galveston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

City of Galveston is seeking a Housing Specialist to provide administrative and technical support for grant programs in the Department. The role includes receptionist duties, collecting eligibility documents, and coordinating loan closings alongside homeowners and contractors.

The position requires a high school diploma and at least five years of advanced staff support experience, including bookkeeping and loan processing. Local regulations and HUD reporting will be part of the responsibilities.

Qualifications

• High School diploma or equivalent is required.
• Five years’ experience in advanced staff support, including bookkeeping and loan processing.
• Equivalent combination of education and experience will be considered.

Responsibilities

• Serves as a receptionist for the Department; handles inquiries and maintains appointment schedules.
• Obtains eligibility documentation from applicants for CDBG/HOME programs and reviews eligibility.
• Coordinates the preparation of legal documents for loan and grant closings (notes, mortgages, escrow agreements).
• Facilitates pre-construction conferences with homeowners and contractors to implement contract documents.
• Facilitates and attends home buyer closings.
• Maintains financial records of program expenditures and prepares monthly reports.

Skills

Reception duties

Eligibility determination

Loan processing

Data entry

Record keeping

Education

High School diploma or equivalent

Tools

Spreadsheet software

Accounts payable software

Job description

## Housing SpecialistApplylocations: Galveston, TXtime type: Full timeposted on: Posted 3 Days Agojob requisition id: JR100442**An island community rich in history and opportunity, Galveston is the ideal place to live, work and raise a family!****Job Description**SUMMARY: Under general supervision, provides various technical program assistance and clerical support to staff for the administration of grant programs assigned to the Department. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following: · Serves as a receptionist for the Department; receives and refers callers; maintains appointment schedules; responds to various inquiries and provides program information; transcribes letters, reports, statements and memos. · Obtains eligibility documentation from applicants for the CDBG and HOME housing rehabilitation/reconstruction and home buyer assistance programs. · Reviews eligibility documentation for applicants; determines eligibility for funding in accordance with CDBG and HOME programs. · Coordinates the preparation of legal documents for loan and grant closings, including promissory notes, mortgages, escrow agreements and construction contracts. · Facilitates pre-construction conferences with the homeowner and contractor to implement contract documents and discuss the project aspects. · Facilitates and attends home buyer closings. · Prepares monthly delinquent reports, letters and reports. · Maintains various filing systems; data enters requisitions for purchase orders; processes invoice payments; maintains financial records of program expenditures. · Prepares activity reports and submits to HUD; prepares labor standards enforcement reports. · Maintains and updates the loan portfolio for CDBG and HOME housing rehabilitation/reconstruction and home buyer assistance programs. · Assists in the preparation of the Annual Consolidated Plan and the Consolidated Annual Performance and Evaluation Report. · Prepares loan payments for deposit; participates in the review and processing of loan payoffs, refinancing requests and associated processes. · Participates in the preparation of bid documents for contractor procurement of CDBG and HOME projects. · Updates rehabilitation/reconstruction and homebuyer assistance waiting list; prepares insurance letters for homeowners and contractors. · Performs various recordkeeping; processes bi-weekly payroll; maintains staff records. · Assists the Housing and Community Development Analyst in the preparation and presentation for the annual Fair Housing Event and the GISD Back to School Event. · Orders and maintains office supplies; schedules equipment maintenance. · Arranges and coordinates travel schedules and reservations; maintains travel expenses and related activities. · Maintains public information requests. · Supports the relationship between the City of Galveston and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned. · Employees may at any time be required to work in order to provide for the safety and well-being of the general public, including the delivery and restoration of vital services, in the event of an emergency. KNOWLEDGE AND SKILLS: Knowledge: · City organization, operations, policies, and procedures. · State and federal regulations and requirements governing the various grant programs. · Local community demographics and statistics. · Code of Federal Regulations. · City building codes. · Housing Quality Standards. · Federal Labor Standards provisions. · Environmental reviews. · Performance management systems. · Basic accounting and budgeting principles and practices. · Research methods. · Accounts payable and loan processing methods and practices. · Basic office management principles and practices. · Principles and practices of project management. · Principles and practices of record keeping. · Business and personal computers, and spreadsheet software applications. Skill in: · Handling situations requiring diplomacy, fairness, firmness and sound judgment. · Providing efficient customer service. · Multi-tasking. · Identifying and reconciling discrepancies in data and information. · Understanding and applying City policies and procedures, and applicable federal and state regulations. · Explaining state and federal grants management and administration policies and procedures. · Establishing and maintaining cooperative working relationships with all levels within the City. · Communicating effectively verbally and in writing. MINIMUM QUALIFICATIONS: High School diploma or equivalent; AND five years’ experience in advanced staff support, including bookkeeping and loan processing; OR an equivalent combination of education and experience. LICENSE AND CERTIFICATION: Possession of a valid Texas driver’s license. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed primarily in a standard office environment. May be required to lift and carry items weighing up to 10 pounds.