Housing Counselor

Thclinic; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Thclinic in San Francisco seeks a Housing Services Coordinator to safeguard agency and tenant funds, process rent payments, and enroll tenants in appropriate programs to improve housing stability.

Must have a High School diploma (BA preferred), at least 1 year serving diverse, low-income or homeless clients, strong computer skills with MS Office, data entry, confidentiality, and excellent customer service; bilingual abilities and knowledge of San Francisco resources are a plus.

Qualifications

• Must have a High School degree or equivalent; BA/BS strongly preferred.
• Minimum of 1 year experience working with diverse, low-income, homeless or formerly homeless populations preferred.
• Ability to refer clients to appropriate resources and understand rent proration.

Responsibilities

• Safeguard agency and tenant/client monies and be accountable for check security policies.
• Receive and record rental payments, disburse checks and rent receipts, and prepare Payment Plans.
• Verify eligibility for programs and enroll tenants/clients in appropriate programs.
• Welcome new tenants/clients and process intakes and withdrawals.
• Collaborate with THC staff to ensure effective tenant services and housing retention.
• Communicate with HSA and CAAP benefits in matters related to client referrals.
• Assist with Check Day and Quick Check processes during Rental Payment Period.
• Work with hotel staff/case managers and community agencies to coordinate client care.
• Advocate for tenants with landlords and outside agencies to increase stability.
• Provide referrals to other programs for financial assistance or counseling.
• Schedule rent roll meetings and verify tenant information and rent balances.
• Update information in THC’s shared database and file supporting documents.

Skills

Customer service

Problem solving

Multitasking

Communication

Time management

Bilingual abilities

De-escalation

Attention to detail

Reading/writing English

Education

High School diploma

BA/BS preferred

Tools

Microsoft Office Suite

Databases

Job description

488 Ellis Office
486-488 Ellis St.
San Francisco, CA 94102, USA

This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

• Safeguard agency and tenant/client monies and be accountable for check security policies.
• Receive and record rental payments, disburse checks and rent receipts, and prepare Payment Plans and Housing Retention Plans in accordance with THC’s eviction prevention policy and in line with THC’s goal of increasing housing retention.
• Verify eligibility for program(s) based on tenants’/clients’ individual circumstances and assessment of previous history with THC, and enroll tenants/clients in appropriate program(s) that meet their needs.
• Welcome new tenants/clients warmly and process new tenant/client intakes and withdrawals in an efficient and client-supportive manner.
• Collaborate regularly with inter-departmental THC staff to ensure effective tenant services and to increase housing retention and tenant stability.
• Communicate effectively with the Human Services Agency (H.S.A.) in matters related to client referrals for housing and City and County Adult Assistance Program (C.A.A.P.) benefits.
• Conduct tasks associated with Check Day and Quick Check processes during the Rental Payment Period in such a way that it is efficient and supportive to tenants/clients.
• Work regularly with non-THC hotel staff/case managers, and various community agencies to ensure coordinated client care.
• Advocate for tenants/clients with outside agencies and landlords with regard to rental issues and general tenant/client-related matters in an effort to help the tenants/clients increase stability and retain their housing.
• Provide warm referrals to other programs for financial assistance, counseling, or other services based on the tenants’/clients’ individual needs.
• Schedule and attend rent roll meetings at various sites, as assigned, with hotel staff/case managers to verify tenant/client information and rent balances in an effort to improve communication and housing retention.
• Ensure information regarding a client’s housing situation and rent payments are updated in THC’s shared database in a timely manner, and all supporting documents are filed in client’s file, in accordance with THC policies and procedures.
• Provide information and assistance to potential THC tenants/clients that are tailored to the clients’/tenants’ individual situation.
• Help to mediate landlord-tenant disputes in an effort to increase clients’/tenants’ housing stability.
• Respond to all phone messages, tenant/client requests, staff requests, and emails as appropriate and in a timely manner.
• Maintain confidentiality of tenant/client records and concerns.
• Attend all meetings as scheduled and participate in meetings as requested.

ESSENTIAL QUALIFICATIONS

• High School degree or equivalent required; BA/BS degree strongly preferred.
• Must have a minimum of 1 year of experience working directly with diverse, low-income, homeless and/or formerly homeless population strongly preferred.
• Must have the ability to refer clients to appropriate resources.
• Must have an understanding of rent pro-ration.
• Must have a basic understanding of the eviction process.
• Must have the ability to perform basic math calculations with minimal mistakes.
• Must have a thorough working knowledge of Microsoft Office Suite.
• Must have an ability to complete paperwork accurately and write business correspondence.
• Must have demonstrated problem-solving skills.
• Must have experience working within databases, and have excellent data entry skills.
• Must have experience working with clients with mental health and substance abuse issues.
• Experience with de-escalation skills strongly preferred.
• Must have an understanding of a Harm Reduction model.
• Must have an ability to read, understand, and apply language from manuals, policies, technical procedures, and instructions.
• Must have demonstrated customer service skills.
• Must read, communicate orally, and write in English.
• Must be able to handle multiple tasks simultaneously in a fast-paced environment with excellent attention to detail.
• Must pass all post-contingency offer background checks, reference checks, and TB screening clearances. [1]
• Experience working in non-profit or public sector strongly preferred.
• Bilingual abilities preferred.
• Knowledge of San Francisco resources preferred.

REQUIRED BEHAVIORAL SKILLS & ABILITIES

• Demonstrates professional behavior that is consistent with THC’s Mission, Core Values, and Customer Service Philosophy.
• Adapts well to change, and remains professional, respectful, and composed at all times.
• Must be honest, dependable, and accountable.
• Establishes and maintains effective and appropriate relationships and boundaries, and communicates with clients, co-workers, supervisors, and external parties in a manner that fosters respect and trust.
• Exercises good judgment in using and/or keeping information regarding clients and co-workers, and adheres to THC’s confidentiality policy.
• Works well independently, collaboratively, and as a team member.
• Follows instructions completely and asks for help and/or guidance from supervisors when needed.
• Has good time management skills and is punctual to work, THC meetings, and events.
• Refrains from actions that may result in conflict or may be determined as aggressive, threatening, or violent.
• Takes pride in work and performs all assigned duties diligently, efficiently, and effectively.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions.

While performing the duties of this job, the employee frequently and alternatingly is required to stand; walk; sit; use hands to handle, hold, grasp, and feel; reach with hands and arms; talk; and hear. The employee frequently is required to climb stairs; stoop; kneel; crouch; crawl; push; and pull. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, peripheral vision, and the ability to adjust focus. This position requires the frequent use of computer office software and databases, and a multiple-line telephone. Travel throughout San Francisco occasionally is required.

[1] Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with conviction and arrest records.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.