House Manager & Family Assistant with Meal Prep Expertise

Sage Haus LLC.; Tucson (AZ); On-site; USD 45,000 - 55,000; Part time

Job summary

Sage Haus LLC. in Tucson, AZ is seeking a warm Family Assistant & House Manager with Meal Support Expertise to support a busy family of four. This part-time role offers 25–30 hours per week, with a schedule of three shifts, focused on meals, school routines, and home management.

You will plan breakfasts and school lunches, handle groceries, laundry, housekeeping, pet care, and calendar management, while providing dependable, long-term support and a calm presence through transitions.

Qualifications

• Must be authorized to work in the United States.
• Reliable transportation with mileage reimbursed at IRS standard rate.
• CPR and First Aid certification preferred.
• Comfortable with pets.

Responsibilities

• Plan and prep weekly breakfasts and school lunches for the girls.
• Batch prep grab-and-go snacks and grocery shop across multiple stores.
• Manage shared grocery and household supply lists by store.
• Provide occasional dinner prep support — washing and prepping vegetables, proteins, and ingredients so meals are ready to cook.
• School drop-off and pick-up on Wednesdays and Fridays.
• Morning routine support — backpack prep, clothing, snacks, and getting out the door on time.
• Light supervision and backup childcare as needed, including occasional date night coverage.
• Serve as an emergency contact for the girls when parents are unavailable.
• Laundry: wash, dry, fold, and put away for all family members.
• Household organization: daily resets, seasonal checks, and prep for weekly cleaner.
• Inventory & errands: restock pantry, manage subscriptions, and routine returns/pickups.
• Pet care: feeding and walking once the family dog arrives; vet/grooming visits.
• Coordinate vehicle upkeep and administrative tasks like calendar management.

Job description

Job Title: Family Assistant & House Manager with Meal Support Expertise

Location: Tucson, AZ 85718

Employment Type: Part-time, 25 - 30 hours per week

Schedule: 3 shifts per week

• Monday: 6 hour shift | Flexible between 7am - 5:00pm
• Wednesday: 7:00am - 5:00pm
• Friday: 7:00am – 4:00pm

Compensation: $33–$40 per hour / based on experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable personal transportation required; mileage reimbursed at the IRS standard rate.
• CPR and First Aid certification preferred.
• Comfortable with pets.

About Our Family

We are a warm, close-knit family of four who recently made a big move from Southern California to Tucson, Arizona. Our two daughters (ages 6 and 11) are active and love staying busy, especially with sports, and one of the things we're all looking forward to is welcoming a new dog into our family. This chapter of our lives has been filled with exciting change—a new home, new schools, a new community, and the opportunity to build fresh routines that reflect the life we're creating together.

Along with the move, our family is navigating a season of professional transition. One parent has intentionally shifted into a less demanding work schedule, creating more space to explore long-awaited hobbies, be present with our daughters, and enjoy the slower moments of family life. The other parent has stepped into an increasingly demanding professional season, making dependable support at home more valuable than ever. More than simply managing tasks, we're looking for someone who can help create consistency and stability during this time of change—someone who naturally brings calm, organization, and follow-through so our home feels grounded, even when life around it is busy.

Perhaps most importantly, we're looking for a relationship, not just an employee. We were fortunate to have the same nanny with our family for ten years, and she became so much more than someone who helped care for our children—she became family. That experience shaped what we're hoping to find again: someone trustworthy, kind, and genuinely invested in becoming a meaningful part of our lives for years to come. As we settle into this new chapter, we hope to find someone who is excited to grow alongside us and help create a home where everyone can truly thrive.

Who You Are / What We're Looking For

The right person for our family is warm, kind, and naturally nurturing. You have a calm, steady presence that helps both children and adults feel at ease, and you genuinely enjoy creating a home where people feel cared for. You're emotionally intuitive and naturally notice not only what needs to be done, but also when someone could use a listening ear, a little encouragement, or a simple act of kindness. You lead with patience, empathy, and quiet confidence, understanding that the smallest gestures like remembering favorite snacks, anticipating needs, and offering consistency—often have the greatest impact.

Caring for a home comes naturally to you because you find genuine fulfillment in for the people who live there. You enjoy preparing nourishing meals, packing creative school lunches, batch-prepping healthy snacks, and creating routines that make busy mornings and afternoons feel effortless. You're confident in the kitchen and appreciate how sharing wholesome food can bring a family together. Whether you're tidying after a busy day, anticipating what the girls will need for the week ahead, or remembering the little details that make life easier, you bring intentionality and heart to everything you do.

At the same time, you're proactive, dependable, and highly organized. You don't wait for a list—you naturally think ahead, create systems, and take ownership of your responsibilities with minimal direction. You thrive in a dynamic household, adapt easily as priorities shift, and take pride in bringing consistency and calm to seasons of change. Most importantly, you're looking for more than your next position. You're hoping to build a long-term relationship founded on trust, mutual respect, and genuine connection, becoming a steady, trusted presence who helps our family feel supported, grounded, and truly at home in this next chapter.

Key Responsibilities

Meal Support

• Plan and prep weekly breakfasts and school lunches for the girls (5 days per week)
• Batch prep grab-and-go snacks
• Grocery shop across multiple stores (Trader Joe's, Costco, Target, and others)
• Manage shared grocery and household supply lists by store
• Provide occasional dinner prep support — washing and prepping vegetables, proteins, and ingredients so meals are ready to cook
• Kitchen clean-up and maintenance following prep sessions

Family Support & Child Assistance

• School drop-off and pick-up on working parent days (Wednesdays and Fridays)
• Morning routine support — backpack prep, clothing, snacks, and getting out the door on time
• Light supervision and backup childcare as needed, including occasional date night coverage
• Serve as an emergency contact for the girls when parents are unavailable (sick visits, early dismissals, etc.)
• Kid-related errands, including seasonal gear checks (soccer cleats, school supplies, clothing sizing)

Laundry & Linens

• Full family laundry: wash, dry, fold, and put away for all household members
• Linen and bedding rotation
• Launder cloth napkins and kitchen linens used for family meals
• Maintain a tidy and well-stocked laundry area

Household Organization & Maintenance

• Daily resets: light tidying, dishes, surfaces, vacuuming high-traffic areas, and prepping the home for the weekly cleaner
• Seasonal clothing and gear checks
• Organizational projects throughout the home — girls' rooms, toy bins, garage, mudroom, and residual move-in setup as furniture arrives
• Event and holiday prep, including guest arrivals and seasonal decorating
• Clean humidifiers and air purifiers (particularly relevant in the desert climate)
• Maintain batteries, light bulbs, and smoke detectors on a regular schedule
• Indoor plant care

Inventory & Errands

• Restock pantry, refrigerator, and household supplies; maintain running lists organized by store
• Manage household subscriptions and orders (Amazon, Costco, Target)
• Handle returns, mail sorting, and package management; break down boxes
• Dry cleaning drop-off and pick-up
• Coordinate furniture deliveries and contractor arrivals as the household continues to settle in

Pet Care

• Daily feeding and walking once the family dog arrives
• Schedule and transport to vet and grooming appointments
• Administer medications as needed
• Maintain pet supplies

Vehicle Upkeep

• Occasional coordination of family vehicle detailing

Administrative & Family Support

• Household Calendar Management: Build and maintain the family's centralized calendar, including inputting school-year events, extracurricular activities, recurring appointments, birthdays, and important household dates.

Please note that this role requires a background check.