Hourly Health Clerk - Fern Hill Elementary

Tacoma Public Schools (WA); Washington; On-site; USD 20,000 - 28,000; Part time

Job summary

Tacoma Public Schools in Washington state is seeking an aide to assist the school nurse with routine health services and clerical tasks at a designated school site. The role involves health records, immunizations, and supporting student wellness.

Qualifications include high school graduation and a willingness to obtain first aid/CPR. Must be able to handle confidential information and work with families, staff, and students in a busy school setting.

Qualifications

• High school graduation or equivalent.
• Experience in handling student health data is a plus.

Responsibilities

• Performs clerical activities in the health room as directed.
• Maintains and updates student health records and CIS/COE as required.
• Assists in immunization records review and communications with families.
• Administers medication and delegated tasks per nurse guidance.
• Maintains stock and supports health services operations.

Skills

General office procedures

First aid procedures

Health care knowledge

Information exchange

Oral & written communication

Customer service

Data entry software

Office software

Confidentiality

Emergency response

Education

High school graduation

Tools

Microsoft Office

Data entry software

Job description

Tacoma Public Schools

Expected Start Date: As soon as possible

Hours per day: Schedule to be determined, 8 hours per week

Pay Rate: $17.35/hour

Benefits: None

This position provides assistance to the school nurse in routine health services and performs a variety of clerical activities at designated school/building site.

ESSENTIAL JOB FUNCTIONS

• Performs a variety of clerical activities in the health room, as directed.
• Maintains and updates student health records, including emergency contact telephone information, and other pertinent data especially for students with special health needs; prepares various reports, as requested.
• Maintains log of students entering the health center; updates, on the computer, immunization information on each student in the building.
• Reviews immunization records and contacts parents or guardians to contribute to immunization law compliance for each student; maintains a complete and signed Certificate of Immunization Status (CIS) or Certificate of Exemption (COE) for each student on file or online.
• Assists in the care of ill and injured students in accordance with established District and Health Services guidelines; refers complex problems to the principal or designated school nurse; recognizes situations that need emergency medical services.
• Administers medication and completes delegated tasks for students depending on need, such as, G-tube feeds and clean intermittent catherization, with annual training by school nurse.
• May discuss health concerns and/or requirements with the family or guardian for additional follow-up with the student’s physician.
• Assists in maintaining stock for health and supply rooms to ensure organization and proper inventory of materials; distributes supplies to classrooms, as directed.
• Assists in the annual health screening and follow-up activities; under the guidance of the designated school nurse.
• Treats all information and records in a confidential manner.

OTHER JOB DUTIES

• Maintains and updates knowledge and skills necessary for success in the position by participating in professional development activities.
• Attends staff meetings and in-service programs, as directed.
• May manage special projects and performs related duties, as assigned, on a temporary basis.
• Regular, reliable, predictable attendance or physical presence is an essential job requirement and critical to the performance of the work.

CONDITIONS

Experiences frequent interruptions; required to work with, and defuse, if appropriate, difficult and sensitive situations and/or people; required to work extended hours; required to travel to District sites; may be exposed to infectious diseases; may be required to lift and carry up to 20 pounds, run, bend, squat, stoop, kneel, crouch, walk, twist, climb, and/or be mobile.

Education and Experience

High school graduation or equivalent and experience in working with young people and parents, preferably in a health-related field; or any combination of experience and training which provides the applicant with the knowledge, skills, and ability required to perform the work.

Licenses/Special Requirements

Valid Washington State driver’s license.

Must possess, or required to obtain first aid certificate and CPR card by first day of employment.

Fingerprints and successful WSP and FBI background clearance/sexual misconduct clearance.

District training, as required, to perform duties of the position.

Allowable Substitution

Equivalent combination of education and experience will be evaluated by the Human Resources Department for comparability.

Knowledge, Skills, and Abilities

• Knowledge of general office procedures.
• Knowledge of first aid procedures and practices.
• Knowledge of local health care community agencies is desirable.
• Skill in obtaining, clarifying, and exchanging information.
• Skill in oral and written communication.
• Skill in promoting a quality customer service environment.
• Skill in use of software programs for data entry.
• Ability to operate a variety of office machines.
• Ability to operate a personal computer and to use standard office software.
• Ability to obtain, clarify, and exchange information.
• Ability to maintain confidentiality.
• Ability to respond to emergency situations in a calm and rational manner.
• Ability to exercise good judgment.
• Ability to communicate clearly and concisely both orally and in writing.
• Ability to work under pressure and meet established deadlines.
• Ability to organize, prioritize, and maintain good follow-through procedures.
• Ability to coordinate activities.
• Ability to demonstrate reasonable, reliable, and regular attendance.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with a variety of people in a multi-cultural, diverse socio-economic setting.
• Ability to participate as a member of a team.

Nondiscrimination Statement

Tacoma Public Schools does not discriminate in any programs or activities on the basis of sex, race, ethnicity, creed, religion, color, national origin, immigration or citizenship status, age, veteran or military status, sexual orientation, gender expression, gender identity, homelessness, disability, neurodivergence, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Section 504 Coordinator

Laura Tuman

253-571-1086

[e-mail]

Civil Rights Coordinator, Gender-Inclusive Schools Coordinator, and Title IX Coordinator

Tiffany Davis-Brantley

253-571-1252

[e-mail]

Mailing Address

P.O. Box 1357

Tacoma, WA 98401-1357

Tacoma Public Schools