Hotel Front Desk Agent

Wyndham Visalia; Visalia (CA); On-site; USD 20,664,000 - 33,062,400; Full time

Job summary

Wyndham Visalia is seeking a proactive Front Desk Agent to warmly welcome guests and manage check-in/check-out with accuracy. You will balance daily receipts, maintain up-to-date knowledge of room types, rates, and promotions, and coordinate with other departments to ensure smooth operations.

The role requires strong English communication, a customer-service mindset, and the ability to work in a fast-paced, high-volume environment. Night/morning shifts and weekends are required.

Qualifications

• Minimum of 1 year as a Hotel Front Desk clerk.
• Strong customer service and communication skills.
• Ability to work in a high volume, fast-paced environment.
• Must be able to work night/morning shifts and on weekends or holidays.

Responsibilities

• Greet guests with a welcoming smile and friendly demeanor.
• Perform all guest check in and checkout procedures.
• Balance receipts and End of day paperwork.
• Maintain knowledge of hotel features, rooms, rates and availability.
• Assist other front desk areas as assigned.

Skills

Guest service

Attention to detail

Team player

Communication skills

English fluency

Multitasking

Night shift availability

Open availability

Leadership

Under pressure

Job description

The Hotel Front Desk Agent is a key part of the overall success of the Wyndham Hotel. Often the guest representative is the first and the last person a guest comes in contact with. We are looking for an enthusiastic self- driven individual that possesses a strong ability to pay attention to detail. The successful candidate should be able to work well with others in a team environment, while demonstrating an ability to work unsupervised. We are proud of our strong reputation of excellent customer service, and this guides us with everything we do.

Duties & Responsibilities

• Maintain complete knowledge of and comply with all departmental procedures and standards.
• Greet guests with a welcoming smile and friendly demeanor.
• Perform all guest check in and checkout procedures.
• Obtain and confirm guest information, assign rooms activate and distribute keys.
• Anticipate guest needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
• Maintain positive business guest relations at all times
• Resolve guest complaints calmly and effectively.
• Obtain assigned bank and ensure accuracy of contracted monies. Keep bank secure at all times.
• Communicate with other shifts and departments regarding issues arising from the day to day operations.
• Meet with supervisor to review daily assignments and urgent matters.
• Maintain complete knowledge at all times of:

1. a) All hotel features/services, hours of operation.
2. b) All room types, numbers, layout, and location.
3. c) All room rates, special packages, and promotions.
4. d) Daily house count and expected arrivals/departures.
5. e) Room availability status for any given day.
6. f) Scheduled daily group activities/meetings/events/depositions.

• Set up work station with necessary supplies.
• Answer departmental telephone within 3 rings, using correct greeting and telephone etiquette.
• Process all guest check ins and check outs.
• Obtain proper identification for tax exempt guests and attach form to registration card.
• Set up accurate accounts for each guest checking in according to their requirements. direct billing /credit card authorization for RT or ALL charges.
• Balance out inventory for overbooked reservations on the PMS system.
• Take record, and relay messages accurately, completely and legibly.
• Monitor, send, and distribute guest faxes.
• Routing on various Method of payment reservations for OTA virtual cards.
• Retrieve and research V payment on OTA extranets
• Verify reservation commissions for online extranets
• Block group rooms and tours in computer and follow through on designated requirements.
• Adhere to all cashiering procedures
• Assist in other front desk areas as assigned
• Balance all receipts and End of the day paperwork.
• Document pertinent information in the log book
• Process adjustment vouchers, paid outs, correction vouchers, miscellaneous charges.
• Pre-register designated guests and prepare key packets.
• Generate, print and distribute daily and weekly reports.
• Resolve discrepancies on the room status report with housekeeping.
• Pull the bucket thoroughly from the due –out dashboard report.
• Resolve any late charges/ research over charges of guest folios and resolve disputes.
• Conduct large group/convention Check ins/outs
• Assist all departments/executives in obtaining appropriate information regarding groups, inventory and guest information.

Qualifications:

• We are looking for an enthusiastic self driven person and team player who can follow orders and, take initiative and complete tasks before deadlines.
• Must be able to work in a high volume fast paced environment.
• Must have the ability to work under pressure.
• Minimum of 1 year as a Hotel Front Desk clerk experience (required).
• Follow directions thoroughly
• Must have strong Leadership skills
• Must have open availability (required)
• Must be able to work night shift/ morning shift (required)
• Must have a flexible schedule (required)
• Must be able to work weekends and or Holidays (required)
• Strong communication skills in English, both written and verbal essential
• Ability to work in a multi-tasking, very fast paced environment
• Demonstrates strong customer service skills
• Perform job functions with attention to detail, speed and accuracy.
• Prioritize work assignments and organize work area.
• Be a clear thinker, remaining calm and resolving problems using good judgment.
• Maintain confidentiality of guest information and pertinent hotel data.
• Provide legible communication and directions.
• Must be able to work with minimal supervision