Hotel Accounting Assistant

The Long Bay Resort; Miami, Northern (FL, KY); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Weekly pay

Medical and Dental insurance

Paid Time Off

401(k) retirement plan with company  

Bereavement Leave

Tuition Reimbursement

Resort accommodations discount

Job summary

The Long Bay Resort in Miami, FL seeks an Accounting Administrative Assistant to support the Accounting Manager with invoicing, journal entries, bank reconciliations, and related tasks. You will handle daily deposits, AP processing, vendor communications, and HOA/homeowner accounting while maintaining confidentiality of financial data.

The role requires attention to detail, strong Excel and Acumatica skills, and the ability to work independently in a fast-paced environment.

Qualifications

• Experience with Acumatica or other accounting software; quick to learn new systems.
• Experience with property-level accounting and/or hospitality operations preferred.
• Proficiency with general office equipment and PC applications (copiers, spreadsheets, databases).
• Able to work nights and/or weekends during month-end close and busy periods.

Responsibilities

• Process and finalize daily deposits, documenting discrepancies for records.
• Retrieve and distribute department invoice files, reporting issues to the Accounting Manager
• Code invoices to general ledger accounts and enter data into accounts payable system with approvals
• Process approved purchase orders and maintain organized Excel spreadsheets
• Post invoices in the property management system for homeowner and HOA accounts after approval
• Assist with periodic inventory counts and procurement of office supplies
• Perform daily cash and credit card reconciliations, monitor PO activity and expenses
• Balance, audit, and record entries for general ledger accounts
• Support monthly homeowner closeout processes and respond to homeowner inquiries
• Assist Guest Services as needed (phones, guest assistance)
• Organize HOA invoices and participate in month-end processes
• Other duties as assigned

Skills

Attention to detail

Organizational skills

Independent worker

Confidentiality

Guest service mindset

Tools

Acumatica

Excel

Word processing

Spreadsheets

Email

Remote desktop

Job description

Overview

The Accounting Administrative Assistant supports the Accounting Manager through administrative tasks, including invoicing, journal entries, bank reconciliations, and addressing accounting issues. The ideal candidate demonstrates proficiency in office tools, organizational prowess, attention to detail, and the ability to work independently while ensuring the confidentiality of financial information.

Responsibilities

Accounting Administrative Assistant responsibilities include, but are not limited to:

• Process and finalize daily deposits, meticulously documenting any discrepancies for comprehensive record-keeping


• Manage the timely retrieval and distribution of department invoice files, promptly reporting discrepancies or issues to the Accounting Manager


• Code invoices to appropriate general ledger accounts and enter accurate data into the accounts payable system upon approval by Department, Accounting, and General Managers


• Process approved purchase orders and maintain organized Microsoft Excel spreadsheets for effective record-keeping


• Post invoices in the property management system for homeowner and HOA administrative accounts upon manager approval


• Assist with periodic inventory counts and facilitate the procurement of office supplies approved via purchase order


• Conduct daily cash and credit card reconciliation, monitor purchase orders and expenses, and handle billing for homeowner accounts


• Manage accounts payable, maintain contact with vendors for balance and credit inquiries, and conduct balancing, auditing, and recording of general ledger accounts


• Support monthly homeowner closeout processes, address homeowner inquiries, and conduct unit inspections on arrival days


• Provide assistance to the Guest Services department as required, handling tasks such as answering phones and assisting guests


• Organize and record all HOA invoices, communicate with the HOA representative, and actively contribute to month-end processes


• Other duties as assigned

Qualifications

• Ability to work nights and/or weekends as necessary to meet deadlines, particularly during the first half of the month and at year-end close in January


• Proficiency with general office equipment and PC applications (i.e. multi-function copiers, word processing, spreadsheets, databases, Acumatica, email, remote desktop connections)


• Proficiency with Acumatica or experience with other accounting software; Demonstrated ability to learn new accounting systems quickly


• Experience with property-level accounting and/or operations highly desired


• Demonstrate sound organizational and interpersonal skills


• Capable of using independent judgment: solid decision-making skills


• Ability to manage time and work effectively in a fast-paced environment


• Keen attention to detail with a strong commitment to accuracy and confidentiality


• Activator/self-motivated to accomplish goals, with a strong sense of responsibility


• Passion for providing exceptional service to guests and team members


• Proven job reliability, diligence, dedication, and attention to detail


• Teamwork and collaboration


• Must be able to communicate clearly and professionally with guests, coworkers and supervisors

What can you look forward to?

All team members enjoy WEEKLY PAY!

Qualifying team members may enjoy the following benefits:

• Medical and Dental insurance


• Supplemental insurance plans (ex. Vision, Life, etc.)


• Paid Time Off


• 401(k) retirement plan with company match


• Bereavement Leave


• Jury Duty Pay


• Employee Assistance Program


• David L. Brittain Scholarship Program


• Tuition Reimbursement


• Resort Accommodations Discount


• And more!

Why choose Brittain?

WE ARE MORE THAN JUST A WORKPLACE...

We love what we do! Joining our team means being a part of a flourishing, culturally diverse, and dynamic group of people focused on creating lasting memories. This is a place where friendships blossom and careers soar. As a company, we continue to grow and we hope you will grow with us.

As leaders in the hospitality and tourism industry, our company is rooted in a strong, caring culture steeped in rich history and respect. Whether you're looking for your first job or your next career opportunity, we offer a wide variety of rewarding roles where your contributions truly matter. You will find your work rewarding as YOU make the difference to each of our guests. Start your journey today and turn a job into a career with Brittain Resorts & Hotels!

We are an Equal Opportunity Employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. We participate in E-Verify.