Hospitality Services Associate

Sci Corp; Whittier (CA); On-site; USD 28,000 - 31,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) Retirement Savings Plan with 公司

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Voluntary Accidental Death or Dismem

Dependent Life Insurance

Flexible Spending Accounts

Health Savings Account with Company Co

Job summary

SCI Shared Resources, LLC in Whittier, CA is seeking a compassionate Front Desk Receptionist to greet grieving families, coordinate arrangements with counselors, and manage multi-tasking in a high-paced office.

You will maintain the front desk, guide families to viewing rooms, prepare information folders, handle calls with empathy, and support staff with daily reports and supply orders; a background in customer service and basic PC skills are required.

Qualifications

• Warmth, compassion, and empathy when assisting grieving families.
• Diplomacy under pressure in busy front-desk duties.
• Ability to multi-task, prioritize, and manage interruptions daily.
• Strong communication and active listening skills.
• Cultural sensitivity to the diverse Rose Hills community.
• Basic PC skills with MS Word, Excel, and Outlook.
• HMIS familiarity.
• Bilingual abilities are a plus.

Responsibilities

• Oversee the Arrangement Desk/Stateroom Reception areas, keeping them clean and professional appearing.
• Present warmth, compassion, empathy, good manners, and diplomacy to grieving family members and guests.
• Multi-task, set priorities, and organize work in a high paced environment.
• Explain the features and benefits of the Dignity Family Assistance Portfolio and Grief Management Resources.
• Research family information before families meet with counselors.
• Assign families to Arrangement Counselors using the UP-System.
• Answer incoming calls promptly, professionally, and sensitively using proper telephone etiquette.
• Accept, inventory, and log clothing and personal items of the deceased with notes on special requests.
• Forward personal effects to Quality Control.
• Confirm accurate information while greeting families and scheduling appointments.
• Greet families and guests diplomatically while handling interruptions and deadlines.
• Follow-up with staff to ensure families are cared for with high service.
• Prepare appointment slips for the following day.
• Information material displayed at the Front Desk must be kept current.
• Prepare information folders and distribute to families.
• Learn Concierge duties as needed.
• Provide directions to Rose Hills and proper viewing rooms.
• Give service and viewing time information to families, florists, and visitors.
• Direct and assist families to viewing rooms and chapels.
• Ensure visitation rooms are prepared to receive families.
• Print and distribute daily reports.
• Inventory and order supplies as needed.
• Maintain coffee service for families and guests.
• Adhere to Company policies and safety rules.
• Act on customer complaints to provide satisfactory resolution.
• Understand and achieve annual SMART goals.
• Participate in training and skill development opportunities.

Skills

Warmth and empathy

Diplomacy under pressure

Multitasking

Communication skills

Cultural sensitivity

Bilingual (plus)

Basic PC skills

Education

Two years in a fast-paced customer service environment

Some college classes preferred, or equivalent

Tools

MS Word

Excel

Outlook

HMIS familiarity

Job description

Our associates celebrate lives. We celebrate our associates.

Operate multi-line telephone console, greet grieving families and guests with warmth and sensitivity, and provide support to the Arrangement Directors and Family Service counselors. Communicate one-on-one with families.

Essential Job Functions: Must be able to perform the essential functions of the job with or without reasonable accommodation.

• Oversee the Arrangement Desk/Stateroom Reception areas, keeping them clean and professional appearing.
• At all times, must present warmth, compassion, empathy, good manners, and diplomacy to grieving family members and guests. Present a genuine smile out of kindness.
• Must be able to multi-task, set priorities, and organize work in a high paced environment.
• Explain the features and benefits of the Dignity Family Assistance Portfolio and Grief Management Resources.
• Research family information before families meet with counselors.
• Assign families to Arrangement Counselors using the ‘UP-System.’ Strict adherence to the “Up-System” is crucial.
• Answer incoming calls promptly, professionally, and sensitively using proper telephone etiquette.
• Immediately accept, inventory, and log into the system, clothing and personal items of the deceased with notation of any ‘special requests’ by the family. It is critical to keep clothing accurate! Promptly forward personal effects to Quality Control.
• Confirm accurate information while greeting families and scheduling appointments. Much research is required for each decision.
• Greet families and guests diplomatically while handling continual interruptions, changing priorities, and daily deadlines. From 30-50 families per day must be cared for.
• Follow-up with staff to ensure families and guests are taken care of with a high level of customer service.
• Prepare appointment slips for the following day.
• Information material displayed at the Front Desk must be kept current.
• Prepare information folders and distribute them to families accordingly.
• Must be able and willing to learn the Concierge duties.
• Provide directions to Rose Hills, to the proper staterooms, and to interment locations.
• Give service and viewing time information to families, florists and visitors.
• Direct and assist families and their guests to proper viewing rooms and chapels.
• Insure that visitation rooms are prepared to receive families.
• Deal diplomatically with continual interruptions, changing priorities, and daily deadlines.
• Print and distribute daily reports.
• Inventory and order supplies as needed.
• Maintain coffee service for families and guests. Clean coffee equipment, prepare coffee, and serve as needed.
• Adhere to Company policies, procedures, rules, and controls.
• Adhere to safety rules and regulations, and report unsafe practices to management.
• Act on customer complaints to provide satisfactory resolution.
• Understand and achieve annual SMART goals.
• Participate in training and skill development opportunities to improve competency and customer service.
• Report to work on time and maintain standard attendance.

Experience and Education:

• Two years in a fast-paced customer service environment where warmth and compassion were developed
• Previous reception experience helpful
• Some college classes preferred, or equivalent

Special Skills:

• Warmth, compassion, empathy
• Diplomacy under pressure
• Ability to multi-task, prioritizes tasks, and differentiates level of importance
• High level of communication and listening skill
• Cultural sensitivity to the diverse community that Rose Hills serves
• Basic PC skill with MSWord, Excel, and Outlook
• HMIS familiarity
• Bilingual a plus

Working Environment:

Work seated for most of the day in a carpeted, air-conditioned reception area where grieving families come to make arrangements for their deceased loved ones. The atmosphere can be heavy with grief and sad emotions. Incumbent must be able to work effectively in this atmosphere by not letting it affect his/her ability to provide the level of professional service that families expect. Must be able to remain positive, calm, and composed during stressful situations. Present a professional front office appearance at all times. Must exhibit flexibility, dependability, and teamwork to coworkers. Must work with constant interruptions and heavy inbound phone calls. Learning curve is from 4-6 months to “get it right.” Must be able to work a flexible schedule, depending on business needs.

Physical Requirements:

• Sit in reception area for most of the working day
• Answer a continual stream of phone calls
• Lift up to approximately 40lbs (clothing, garment bags, and coffee maker)

Equipment / Machines Operated:

• Multi-line telephone console
• HMIS
• PC and printer
• Copier
• Fax machine
• Coffee brewer

Compensation:

$20.00/hr - $22.50/hr

Exact compensation may vary based on skills, experience, and location.

Benefits (dependent upon eligibility):

• Medical
• Dental
• Vision
• Flexible Spending Accounts (health care and dependent care)
• Health Savings Account with Company Contribution
• Sick Leave
• Short-Term Disability
• Long-Term Disability
• Life Insurance
• Voluntary Accidental Death or Dismemberment Insurance
• Dependent Life Insurance
• SCI 401(k) Retirement Savings Plan with Company match
• Employee Assistance Program

_ Rose Hills is an Equal Opportunity Employer. The company’s hiring procedures do not discriminate against any person on the basis of race, color, national origin, religion, ethnicity, age, sex, sexual-orientation, veteran’s status or disability, or any other legally protected status. _

_ _

_ SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities. _

_ As part of your pre-employment background check, your criminal conviction history will be verified given that this role requires the following material job duties: Working with or around client families, colleagues, and working with confidential information. Convictions creating a direct, adverse, and negative relationship with the identified job duties may result in withdrawal of a conditional job offer. _

Postal Code: 90601

Category (Portal Searching): Administration and Clerical

Job Location: US-CA - Whittier