Hospital Admissions Coordinator

Health & Human Services Comm; Vernon (TX); On-site; USD 45,000 - 71,000; Full time

Job summary

Health & Health Services Comm is seeking a Hospital Admissions Coordinator at Vernon State Hospital to manage MSU/AFP admissions, ensure compliance, and coordinate with counties, legal, and Central Office teams.

The role requires knowledge of admission laws, strong documentation skills, and the ability to improve processes while maintaining accurate census and scheduling. This is a full-time, on-site position based in Vernon, TX.

Qualifications

• Graduation from an accredited two-year college or university is acceptable.
• Three years of experience in the State Hospital system is preferred for the role.
• Familiarity with MSU/AFP admissions processes and census management is required.
• Knowledge of admission documentation and legal filing processes is essential.

Responsibilities

• Evaluates and monitors admissions scheduling with Counties for MSU and AFP units.
• Coordinates admissions with referrals, transfers, and census management.
• Prepares and processes commitment documents and related records.
• Analyzes admissions data and supports policy compliance and improvement.
• Provides training and communicates program requirements to stakeholders.

Skills

Excel

Communication

Data analysis

Administration

Education

Two-year college or university

Tools

Work

RAD

Job description

Career Opportunities: Hospital Admissions Coordinator (21970)

Posting ID21970-Posted10/01/2026-Health & Human Services Comm-Residential Care Admissions-Healthcare Support-Vernon State Hospital-Not Eligible for Telework-b. $3000 - $4999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

• Functional Title: Hospital Admissions Coordinator
• Job Title: Program Specialist III
• Agency: Health & Human Services Comm
• Department: Residential Care Admissions
• Posting Number: 21970
• Closing Date: 10/15/2026
• Posting Audience: Internal and External
• Occupational Category: Healthcare Support
• Salary Range: $4,020.33-$6,335.66
• Pay Frequency: Monthly
• Salary Group: TEXAS-B-19
• Shift: Day
• Additional Shift: None
• Telework: Not Eligible for Telework
• Travel: Up to 10%
• Regular/Temporary: Regular
• Full Time/Part Time: Full time
• FLSA Exempt/Non-Exempt: Nonexempt
• Facility Location: Vernon State Hospital
• Job Location City: VERNON
• Job Location Address: 4730 COLLEGE DR
• Other Locations: None
• MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS

Brief Job Description:

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state’of’the’art treatment that is recovery‑oriented and science‑based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome you to apply for the position below.

Essential Job Functions (EJFs):

Evaluates and monitors compliance within the admissions departmental procedures regarding scheduling with Counties for Maximum Security Units (MSU) and Adolescent Forensic Programs (AFP). Coordinates admissions in relation to incoming Facility Review Board referrals and inter‑unit transfers. Maintains expected MSU and AFP census and up to date on all statues and policies consistently. Forwards appropriate correspondence relating to admissions to all stakeholders involved.

Prepare, evaluate, and process commitment documents to ensure validity. Processes include running CARE histories, individual's demographic, AvatarPM data entry, electronic card file, and Admissions Bulletin Board posting outlining the admission schedule. Analyze and disseminate correspondence to Central Administration/Legal Department regarding the legality of questionable commitments or unusual circumstances.

Evaluates admission criteria and documents required for both the adult MSU and the Adolescent Forensic Program (AFP), with a heavy emphasis on AFP. Tracks overall time from receipt of referrals, approval/denial, and actual admission to identify deficiencies and areas of potential improvement. Identifies any gaps in current review/admission preparation processes and continuously recommends improvements to be reviewed by department leadership.

Gathers, assembles, correlates, and analyzes admissions information to conduct comprehensive reviews to identify issues and support departmental decision‑making. Ability to establish goals and objectives, develop and implement effective solutions to admissions and operational challenges, and develop, evaluate, interpret, and apply departmental policies, procedures, and program guidelines to ensure compliance and improve program effectiveness.

Performs training in identifying, developing, and monitoring performance measures and key indicators to evaluate program outcomes, operational effectiveness, and staff performance. Utilizes computers, databases, and applicable software applications to analyze data, prepare reports, maintain records, and support program administration and continuous process improvement.

Provides process information regarding laws and policies related to forensic commitments to sheriff departments, jail administrators, MHA staff, attorneys, prosecutors, courts, Central Office administration staff, regional hospital staff. Conducts research, collects data, prepares reports and forwards requested information. Determines and communicates needs of admission process to Hospital and Central Administration.

Serves as a liaison to sheriff departments, jail administrators, MHA staff, attorneys, prosecutors, courts, and Central Office administration staff by providing examples of commitment orders, flowcharts for commitments or any other pertinent information related to admissions to MSU and AFP units. This position provides coverage in the absence of the Director of Admissions & Commitments.

Performs other duties as assigned. Other duties as assigned include actively participating and serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge, Skills and Abilities (KSAs):

Knowledge of relevant local, state, and federal laws, regulations, and guidelines governing admissions/transfers/discharges to State Hospitals and Counties.

Knowledge of local, state, and federal laws related to the program area; public administration and management techniques; statistical analysis processes; budget processes; research techniques; training and marketing techniques; and program management processes and techniques.

Knowledge of admission/referral processes from other State Hospitals and the Clearinghouse.

Knowledge of required legal documentation for Admission.

Knowledge of legal processes governing commitment and medication hearings for state hospital individuals.

Skills in delegation in the absence of the Director and monitoring for completion of those tasks.

Skills in professional oral and written communication.

Skills in operation of the state hospital computer system and applicable software.

Ability to use programs such as Work, Excel and RAD.

Registrations, Licensure Requirements or Certifications:

Must possess a valid Texas driver license or obtain it no later than 90 days after dire date to drive a state vehicle. Applicants with an out-of-state driver's license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management Policy.

Initial Screening Criteria:

Graduation from an accredited two-year college or university OR a minimum of three years of experience in the State Hospital system.

Three years of experience working with MSU and AFP admissions processes is required.

Knowledge of MSU and AFP commitment types is required.

Knowledge of census management is required.

Additional Information:

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state‑operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. All these diseases are vaccine preventable. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. In the event you choose to not be immunized for the influenza virus, you may be required to wear a mask and take other protective measures.

Active Duty, Military, Reservists, Guardsmen, and Veterans :

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active‑duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on‑line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.