Hospice Team Coordinator

LE0400 Compassus Providence Holdings, LLC; Mission Viejo (CA); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Job summary

Compassus in Mission Viejo, CA is seeking a Hospice Team Coordinator who will oversee documentation, data integrity, and communication across the care team to ensure patients receive high-quality hospice services.

You will manage admissions paperwork, coordinate with physicians and the interdisciplinary team, maintain EMR/HCHB records, and support the Director of Clinical Services with IDT activities, while upholding Compassus values.

Qualifications

• High school diploma or GED required.
• At least two years of experience with medical records, medical office, or business office support preferred.
• Strong written and verbal communications.

Responsibilities

• Accurately enters and manages patient data including referral intake and demographic updates.
• Ensures admission documentation is complete with CTI and admit orders.
• Uploads documents into the HCHB system for record-keeping.
• Uses HCHB and EMR to maintain records and generate reports for regulatory compliance.
• Monitors DME orders and informs management of trends or issues.
• Verifies and uploads paper visit records into EMR and HCHB.
• Organizes uploaded documents in patient charts for easy retrieval.
• Ensures care level matches billable level for accurate billing.
• Collects decertification paperwork and uploads to records.
• Notifies providers of patient discharge with coordination notes.
• Initiates requests for medical records and hospital inpatient charts as needed.
• Facilitates coordination among IDT members.

Skills

Data entry

Documentation

EMR systems

Communication skills

Billing coordination

Interdisciplinary teamwork

Education

High school diploma or GED

Tools

HCHB

EMR system

Job description

Company: Providence at Home with Compassus

The Hospice Team Coordinator is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within the company, among all departments, and all external stakeholders. The Hospice Team Coordinator plays a crucial role in coordinating and overseeing the delivery of hospice care services to patients. S/he maintains accurate records and facilitates communication and collaboration among team members, ensuring that patients receive the highest level of care, comfort, and support.

Position Specific Responsibilities

• Accurately enters and manages various types of patient data, including referral intake information (if applicable), newly admitted patient details, and updates to patient demographic information.
• Ensures all admission documentation is complete, signed, dated, and includes the attending physician/medical director's CTI (Certification of Terminal Illness) and order to admit.
• Uploads these documents into the HCHB system for seamless record-keeping.
• Uses HCHB to maintain and update patient records and generates reports to demonstrate regulatory compliance and add coordination notes as needed.
• Monitors the status of durable medical equipment (DME) and medical supplies orders, and promptly informs the management team of any notable trends or issues.
• Monitors the timely return of physician orders and facilitates their processing to maintain efficient patient care.
• Verifies and uploads any paper-based visit records into the Electronic Medical Record (EMR) system and subsequently into HCHB for complete and accurate patient histories.
• Ensures accurate and systematic organization of uploaded documents in the corresponding patient charts for easy retrieval and reference.
• Confirms that the ordered level of care matches the billable level of care for each patient, ensuring accurate billing and reimbursement.
• Collects decertification paperwork and uploads it into patient records.
• Notifies relevant healthcare providers of patient discharge through coordination notes.
• Initiates requests for medical records and hospital inpatient charts as needed, and process provider notifications when they are relevant to the patient's care.
• Facilitates coordination among members of the interdisciplinary team (IDT) to ensure a holistic approach to patient care.
• Acts as a central point of contact for the hospice team, patients, and their families, facilitating clear and efficient communication.
• Handles incoming telephone calls, take accurate messages, and transfer calls to the appropriate personnel, maintaining a responsive and welcoming atmosphere.
• Manages the phone system and switches to the secondary system when necessary to ensure seamless communication.
• Assists the Hospice Director of Clinical Services (DCS) with pre- and post-IDT activities, including preparing agendas and updating plans of care (UPOC's).
• Additionally, send UPOCs to attending physicians via mail or fax.
• Prepares binders for patients in facilities, ensuring that essential information is organized and readily available.
• Performs other duties as assigned.

Education and/or Experience

• High school diploma or GED required.
• At least two (2) years of experience with medical records, medical office, or business office support highly preferred.

Skills

Mathematical Skills:

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percentage.

Language Skills:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from leaders, team members, investors, and external parties.
• Strong written and verbal communications.

Other Skills and Abilities:

• Ability to understand, read, write, and speak English.
• Articulates and embraces integrated healthcare at home philosophy.
• Effective communication with physicians, nurses, and other healthcare personnel.
• Experienced in answering telephones and responding to patients or families.
• High integrity, including maintenance of confidential information such as patient records.

Physical Demands and Work Environment

The demands of this role necessate a team member to effectively perform essential functions. Adaptations can be made to accommodate team members with disabilities. Regular standing, walking, and manual dexterity are fundamental, along with the ability to lift and move objects up to 25 pounds. Visual acuity requirements include close and distance vision, color and peripheral vision, depth perception, and the ability to adjust focus.

Diversity, Equity, and Inclusion

At Compassus, including all Compassus affiliates, diversity, equity, and inclusion are fundamental to our Pillars of Success. We are committed to creating a fair work environment where our team members feel welcomed, highly valued, and respected. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Why Compassus

Compassus is proud to be recognized by Newsweek as one of America's Greatest Workplaces for the fourth consecutive year. This recognition reflects the culture our teammates have built together, one rooted in compassion and a shared commitment to improving quality of life for patients and families. At Compassus, you'll find opportunities to grow professionally, contribute meaningful ideas and make an impact through work that matters. Whether you're providing direct patient care or supporting our mission behind the scenes, every role plays an important part in helping us deliver exceptional care.

Compensation

Compensation range: $26.77 - $42.59

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Benefits

• Medical
• Dental
• Vision
• 401k

Build a Rewarding Career with Compassus

At Compassus, we care for our team members as much as we care for our patients and their families. Through our Care for Who I Am culture, we show compassion, respect, and appreciation for every individual. Embark on a career that cares for you while you care for others. Your Career Journey Matters We’re dedicated to helping you grow and succeed. Whether you’re pursuing leadership roles, specialized training, or exploring new career paths, we provide the tools and support you need to thrive.

The Compassus Advantage

• Meaningful Work: Make an impact every day by honoring the quality of life of our patients, supporting them and their families with compassion, and creating moments that truly matter.
• Career Development: Access leadership pathways, mentorship, and personalized professional development.
• Innovation Meets Compassion: Collaborate with a supportive team using the latest tools and technologies to deliver exceptional care.
• Enhanced Benefits: Enjoy competitive pay, flexible time off, tuition reimbursement, and wellness programs designed for your well-being.
• Recognition and Support: Be celebrated for your contributions through recognition programs that honor your dedication.
• A Culture of Belonging: Thrive in a culture where you can be your authentic self, valued for your unique contributions and supported in a community that embraces diversity and inclusion.

Ready to Join?

At Compassus, your career is more than a job—it’s an opportunity to make a lasting impact. Take the next step and join a team that empowers you to grow, innovate, and thrive.

Compassus provides a continuum of integrated home-based services including home health, home infusion, palliative and hospice care. Thousands of teammates and hundreds of access points nationwide provide high-quality care and manage patients’ advanced illnesses in partnership with health systems and long-term care partners. The Compassus Care for who I am culture reflects its unique care delivery model, which focuses on each person as an individual as well as a patient, to improve their quality of life in a meaningful way.

Learn more at compassus.com or follow @Compassus on Facebook, LinkedIn, Instagram or Twitter.