Home Services Administrative Assistant

WelbeHealth, LLC.; Stockton (CA); On-site; USD 66,563,000 - 87,854,000; Full time

Benefits offered by this job

Medical insurance coverage (Medical,_D

Work/life balance – 17 days PTO, 12hol

401K savings + match

Bonus eligibility

And additional benefits

Job summary

WelbeHealth PACE helps seniors stay in their homes and communities by providing comprehensive medical care and community-based services. The Home Services Administrative Assistant will collaborate with our Home Services team to contribute to the provision of high quality, safe, compassionate, and efficient care to our participants.

This role supports onboarding, document management in Athena, and meeting scheduling, while ensuring timely processing of home care documents and coordinating with HR

Qualifications

• High school diploma or equivalency; professional experience may be substituted.
• Associate’s degree preferred.
• Minimum of two (2) years of experience as an Administrative Assistant.
• Demonstrated proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Highly motivated, self-directed, able to perform tasks in changing environment and make decisions in an emergency.

Responsibilities

• Assist with onboarding WelbeHealth HCAs and vendor caregivers with HR for a smooth onboarding process.
• Ensure Home Care and Home Health documents are uploaded into Athena within the acceptable time frame.
• Conduct monthly Expiration reports for Home Care Authorizations and HCA Certifications.
• Provide administrative support to the operations of the Home Services Departments and other related disciplines.
• Coordinate meetings and assist with scheduling needs.

Skills

Microsoft Office

Onboarding

Administrative support

Education

High school diploma or equivalency

Associate’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

WelbeHealth PACE helps seniors stay in their homes and communities by providing comprehensive medical care and community-based services. We serve the most vulnerable seniors with better quality and compassion in a value-based model.

The Home Services Administrative Assistant will collaborate with our Home Services team to contribute to the provision of high quality, safe, compassionate, and efficient care to our participants.

Essential Job Duties:

• Assist with and track the onboarding of WelbeHealth HCAs and vendor built-in caregivers by working closely with HR to ensure that new hires have a positive and seamless onboarding experience and that all requirements are met
• Ensure Home Care and Home Health documents are uploaded into Athena within the acceptable time frame
• Conduct monthly Expiration reports for Home Care Authorizations and HCA Certifications to remind appropriate team members of upcoming action items
• Provide administrative assistance to the operations of the Home Services Departments by assisting with clerical duties as assigned by the supervisor and/or in support of other Home Care and Home Health disciplines as needed
• Coordinate meetings and assist with scheduling needs

Job Requirements:

• High school diploma or equivalency; professional experience may be substituted
• Associate’s degree preferred
• Minimum of two (2) years of experience as an Administrative Assistant
• Demonstrated technological experience with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Highly motivated, self-directed, able to efficiently perform tasks in a changing environment, and can make sound decisions in an emergency

Benefits of Working at WelbeHealth:Apply your home care expertise in new ways as we rapidly expand. You will have the opportunity to design the way we work in the context of an encouraging and loving environment where every person feels uniquely cared for.

• Medical insurance coverage (Medical, Dental, Vision)
• Work/life balance – we mean it! 17 days of personal time off (PTO), 12 holidays observed annually, and 6 sick days
• 401K savings + match
• Bonus eligibility – your hard work translates to more money in your pocket
• And additional benefits

Compensation consists of base salary plus bonus. WelbeHealth offers a competitive total rewards package that includes a 401(k) match, comprehensive healthcare coverage, and a broad range of additional benefits. Actual compensation will be determined based on experience and relevant qualifications.

Compensation Offering

$23.23 — $30.66 USD

COVID-19 Vaccination Policy

At WelbeHealth, our mission is to unlock the full potential of our vulnerable seniors. In this spirit, please note that we have a vaccination policy for all our employees and proof of vaccination, or a vaccine declination form will be required prior to employment. WelbeHealth maintains required infection control and PPE standards and has requirements relevant to all team members regarding vaccinations.

Our Commitment to Diversity, Equity and Inclusion

At WelbeHealth, we embrace and cherish the diversity of our team members, and we're committed to building a culture of inclusion and belonging. We're proud to be an equal opportunity employer. People seeking employment at WelbeHealth are considered without regard to race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member), pregnancy or other status protected by applicable law.