Home Health Orders Manager

Preferred Home Care of Florida; West Palm Beach (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

A Medicare-certified home health agency is seeking an Orders & Documentation Manager to ensure timely physician orders and accurate documentation. This role involves managing clinical documentation, coordinating with physician offices, and ensuring compliance with Medicare standards. Ideal candidates should have experience in healthcare administration, strong organizational skills, and proficiency with EMR systems. The position also offers competitive compensation and exposure to revenue cycle management.

Benefits

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Qualifications

• Experience in Medicare home health documentation or similar healthcare administrative role.
• Strong understanding of physician orders and Medicare compliance preferred.
• Excellent organizational, communication, and follow-up skills.

Responsibilities

• Manage and track physician orders and clinical documentation for Medicare home health.
• Coordinate with physician offices for timely signatures.
• Collaborate with clinical and marketing teams for patient intake.

Skills

Medicare home health documentation

Orders management

Communication skills

Organizational skills

Proficiency with EMR systems

Tools

Microsoft Office

Job description

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Position Overview

Preferred Home Care of Florida is seeking a detail-oriented and proactive Orders & Documentation Manager to join our growing Medicare home health team. This role is critical to ensuring timely, accurate physician orders and complete documentation in compliance with Medicare and regulatory requirements.

The ideal candidate is organized, professional, and comfortable collaborating with physicians, clinical staff, and internal teams. Occasional local travel is required to obtain physician signatures when needed. This position also provides exposure to revenue cycle management, including pre-claim review, review choice demonstration, and the connection between documentation and billing/financial processes.

Key Responsibilities

• Manage and track all physician orders and clinical documentation for Medicare home health services
• Coordinate directly with physician offices to obtain timely signatures and clarifications
• Serve as an agency liaison with physician groups and medical practices
• Work closely with the clinical team to ensure documentation accuracy and compliance
• Collaborate with marketing and referral teams to support patient intake and continuity of care
• Ensure documentation meets Medicare, CMS, and agency compliance standards
• Perform occasional local travel to physician offices to obtain signatures or resolve documentation issues
• Maintain organized records and follow up on outstanding orders in a timely manner
• Support revenue cycle processes, including:
  • Pre-claim review (RCD) to ensure documentation completeness before billing
  • Assist in ensuring proper documentation flows to billing

Qualifications

• Experience in Medicare home health documentation, orders management, or similar healthcare administrative role
• Strong understanding of physician orders, OASIS support documentation, and Medicare compliance preferred
• Exposure to revenue cycle management, pre-claim review, and choice demonstration processes is a plus
• Excellent organizational, communication, and follow-up skills
• Ability to work collaboratively with clinical staff, marketers, and referral sources
• Professional demeanor when interacting with physician offices and external partners
• Reliable transportation for occasional local travel
• Proficiency with EMR systems and Microsoft Office applications

What We Offer

• Full-time, stable position with a respected Medicare-certified home health agency
• Collaborative and supportive team environment
• Opportunity to play a key role in patient care coordination and agency growth
• Hands-on exposure to revenue cycle management and the financial impact of accurate documentation
• Competitive compensation based on experience