HME Customer Care Representative

Banner Health; Northern (KY); Hybrid; USD 22,000 - 36,000; Full time

Job summary

Banner Health is seeking an HME Customer Care Representative to ensure patients receive the right medical equipment at the right time. You will bridge patients, providers, insurers, and clinical teams, managing authorizations, pre-certifications, and verifications with accuracy and empathy.

You will build and manage equipment orders, offer alternative products to improve outcomes, and partner with dispatch and clinical staff to set realistic expectations.

Qualifications

• High school diploma or equivalent.
• Familiarity with medical terminology.
• Strong organizational and interpersonal skills.
• Proficient with commonly used office software.

Responsibilities

• Handle referrals and new orders; verify and process requests.
• Coordinate equipment orders using patient info and records.
• Provide instructions to patients and families about products, services, and costs.
• Enter patient data and insurance details into the system; track authorizations.
• Coordinate delivery with dispatch, warehouse, and clinical staff; set expectations.
• Assist with payer and referral source information and updates as needed.
• Interact with internal teams and external sources to ensure smooth patient services.

Skills

Medical terminology

Organizational skills

Interpersonal skills

Office software

Basic math

Education

High school diploma

Tools

MS Office

Job description

Department Name

Admin-HME Work Shift: Day Job Category: Administrative Services

Do you find satisfaction in bringing order to complexity—turning scattered details into seamless outcomes? As a HME Customer Care Representative at Banner Health, you won't just process requests—you'll be the driving force that ensures patients receive the right medical equipment at the right time. Every day, you'll bridge the gap between patients, providers, insurers, and clinical teams, transforming a maze of authorizations, pre-certifications, and insurance verifications into a clear, coordinated path forward. This role is built for someone who thinks three steps ahead. You'll build and manage equipment orders with precision, identify smart product alternatives that enhance patient outcomes, and partner with dispatch and clinical staff to set expectations that actually hold. Your fluency in medical terminology isn't just a checkbox—it's the language you'll use to advocate, problem-solve, and deliver results when timing matters most. If you're someone who measures a great day by how many people you helped get what they needed—and how smoothly you made it happen—Banner Health is where your skills create real impact. Schedule: Monday–Friday, 8:30 AM–5:00 PM or Monday-Friday, 9:30am-6:00pm

Position Summary

This position is responsible for providing customers and referrals support and information to support orders and request. This position is responsible for accurate and thorough processing of order request through verification while meeting time sensitive expectations.

Core Functions

• 1. Handles incoming requests for referrals for new orders and refills. Receives and verifies requests and referrals, initiates insurance verification and gathers all information necessary for pre-certifications, authorizations, and certificates of medical necessity. Provides on-going follow-up of requests up to, and following, patient discharge.
• 2. Builds equipment order using information in patient medical record to coordinate patient services. Ability to review and offer alternate product support and suggestions to improve patient care and quality outcomes.
• 3. Provides verbal and written instructions to patients, families, and coordinating resources regarding provision of products and services, reimbursement and patient financial responsibility.
• 4. Performs data entry of patient intake information into computer system and records insurance information and authorization requirements and notes in the computer system.
• 5. Coordinates delivery of requested services and referrals as appropriate. Coordinates with dispatch, warehouse and clinical staff to ensure product availability and sets delivery expectations with patients and providers.
• 6. Facilitates problem solving with patients, hospitals, providers, referral sources, insurance companies, and clinical staff. Assists in the maintenance and communication of changing payer and referral source information specific to coordination of patient needs.
• 7. Incumbents in this position have extensive interaction with internal departments and external sources to coordinate patient services. Must be familiar with products and services offered in the surrounding community as well as within the company. The position does not develop or manage a budget.

Minimum Qualifications

• High school diploma/GED or equivalent working knowledge.
• Requires literacy and basic math skills.
• Must have a working knowledge of medical terminology and have familiarity with hospital operations.
• Must possess excellent organizational and interpersonal skills.
• Must be proficient with commonly use office software products and possess the ability to learn new software applications.

Preferred Qualifications

• Previous experience in a healthcare setting preferred.
• Additional related education and/or experience preferred.

Estimated Pay Range: $17.67 - $26.50 / hour

Anticipated Closing Window (actual close date may be sooner): 2026-12-26

EEO Statement: EEO/Disabled/Veterans

Our organization supports a drug-free work environment.

Privacy Policy: Privacy Policy Banner Health is one of the largest, nonprofit health care systems in the country and the leading nonprofit provider of hospital services in all the communities we serve. Throughout our network of hospitals, primary care health centers, research centers, labs, physician practices and more, our skilled and compassionate professionals use the latest technology to make health care easier, so life can be better. The many locations, career opportunities, and benefits offered at Banner Health help to make the Banner Journey unique and fulfilling for every employee. We are proud to offer a comprehensive benefit package for all benefit-eligible positions. Please visit our Benefits Guide for more information.

EEO/Disabled/Veterans Banner Health supports a drug-free work environment.