HIM Technician

Clinica De Salud Del Valle De Salinas; Salinas (CA); On-site; USD 30,996 - 44,661; Full time

Job summary

Clinica De Salud Del Valle De Salinas is looking for a dedicated team member to manage medical records efficiently. Responsibilities include collecting and preparing patient records for scanning, maintaining confidentiality, and supporting quality improvement efforts.

The ideal candidate has a high school diploma and at least two years of experience in a healthcare facility. Effective communication in English and basic computer knowledge are essential for this role.

Qualifications

• At least two years of previous health facility experience is preferred.
• Knowledge of medical record requirements and accrediting organization standards is necessary.
• Ability to communicate effectively in English, verbally and in writing.

Responsibilities

• Collect and prepare patient medical records for scanning.
• Maintain confidentiality and adhere to health facility policies.
• Assist in analyzing medical records for accuracy and completeness.

Skills

Basic computer knowledge

Effective communication in English

Education

High School graduate or equivalent

Job description

Job Details

Location: CSVS Sanborn - Salinas, CA 93905Salary: $22.50 - $32.42 hourly

Responsibilities

• Collect all discharged patient medical records daily
• Prepare medical records and loose filing for scanning, match batch header sheets, perform quality review, upload and accept batches for completeness
• Scan and index health and administrative information into the electronic health records system within established timeframes
• File or destroy paper records after scanning, per policy and procedure
• Prepare ED, hospital, and consultant records for scanning: remove staples, place batch header sheets with appropriate medical record, and organize records orderly
• Interact closely with the Information Technology Department when discrepancies occur involving the computer system
• Maintain an error rate of 5% or less in scanning medical information into the electronic health records system
• Combine current patient medical record with any previous discharges, if applicable
• Assist in quality audits to ensure the integrity of scanned images into the electronic health records system
• Place assembled medical records in the proper folder by record number and scan them into the Electronic Health Record (EHR)
• Analyze medical records of discharged patients for completeness and accuracy according to department and health facility policy
• Monitor deficiencies in the electronic health record that require physician completion
• Forward all analyzed medical records to coding staff
• Coordinate release of medical information to all requesters, including patients, physicians, and other healthcare providers
• Verify authorizations in accordance with health facility policy and procedures and state and federal laws
• Maintain security and confidentiality regulations for record access and review; consult director or supervisor of any unusual request
• Stamp all requests for records with date received and log them in the correspondence computer
• Prepare requests for copying service in accordance with guidelines and notify requesters when records are available
• Maintain the supply closet and order supplies as necessary
• Perform performance improvement audits on each medical record through data collection and documentation review as directed by the director
• Answer telephone calls and take accurate messages
• Be familiar with pediatric and OB/GYN medical record requirements
• Maintain health facility confidentiality standards and policies
• Assist in retrieving medical records for physician completion, as applicable
• Accept additional assignments and complete them within a designated timeframe
• Keep up with workload and maintain a good working relationship within the department and with other departments
• Protect patient confidentiality and secure computer files and access codes
• Support and maintain a culture of safety and quality

Qualifications

Professional Requirements

• Adhere to dress code; appearance must be neat and clean
• Complete annual education requirements
• Maintain regulatory requirements, including all federal, state, local regulations, and accrediting organization standards
• Maintain patient confidentiality at all times
• Report to work on time and as scheduled; complete work within designated time
• Wear identification while on duty and use the computerized punch‑time system correctly
• Complete in‑services and return them in a timely fashion
• Attend annual reviews and department in‑services as scheduled
• Attend at least 80% of staff meetings annually and read and return all monthly staff meeting minutes
• Represent the organization in a positive and professional manner
• Actively participate in performance improvement and continuous quality improvement (CQI) activities
• Comply with all organizational policies regarding ethical business practices
• Communicate the mission, ethics, and goals of the health facility, as well as the department focus statement

Regulatory Requirements

• High School graduate or equivalent
• Two or more years of previous similar health facility experience
• Knowledge of accrediting organization standards and state medical record requirements

Language Skills

• Able to communicate effectively in English, both verbally and in writing
• Additional languages are preferred

Skills

• Basic computer knowledge

Physical Demands

• Includes vision, hearing, repetitive motion, and environmental requirements as described in the position’s physical demands description

Reasonable Accommodation

• Accommodation may be made to enable individuals with disabilities to perform essential job functions without compromising patient care