HIM Specialist - Huntington

Valley Health Systems, Inc.; Huntington (WV); On-site; USD 38,000 - 62,000; Full time

Job summary

Valley Health Systems, Inc. is seeking a Medical Records Specialist to scan, index, and review patient records in the Epic EHR system. You will help ensure accuracy, confidentiality, and accessibility of health information for clinical staff and audits.

This role requires attention to detail, organizational skills, and the ability to travel between clinic sites as needed. Monday through Friday in-office hours with potential collaboration across multiple clinic locations.

Qualifications

• High school diploma or GED required.
• Experience with Epic (Media Manager, Chart Review, In Basket) preferred.
• Strong attention to detail and ability to maintain accuracy in high-volume environments.
• Excellent organizational and communication skills.
• Ability to travel between clinic sites if needed.
• Knowledge of HIPAA and confidentiality best practices.

Responsibilities

• Prepare, scan, and convert incoming paper medical records into electronic format.
• Accurately index documents in Epic with correct document types and patient identifiers.
• Conduct quality control reviews of scanned documents for legibility and completeness.
• Communicate with clinical staff to resolve missing or unclear documentation.
• Maintain confidentiality of PHI in compliance with HIPAA.
• Monitor scanning queues and complete assignments within timelines.
• Participate in audits to validate record accuracy and completeness.
• Provide general HIM support, including chart audits and release of information assistance.
• Maintain compliance with company policies and procedures.

Skills

Attention to detail

Organizational skills

Communication skills

Travel between sites

Education

High school diploma or GED

Tools

Epic Media Manager

Epic Chart Review

Epic In Basket

Job description

Medical Records Specialist

The Medical Records Specialist is responsible for scanning, indexing, and reviewing patient documentation for accuracy and completeness within the Epic electronic health record (EHR) system. This position ensures the integrity, confidentiality, and accessibility of patient health information in compliance with HIPAA regulations and organizational standards.

Essential Duties and Responsibilities

• Prepare, scan, and convert incoming paper medical records into electronic format.
• Accurately index documents in Epic, ensuring correct document types and patient identifiers are applied.
• Conduct quality control reviews of scanned documents to verify legibility, completeness, and proper chart association.
• Communicate with clinical staff to resolve missing, incomplete, or unclear documentation.
• Maintain strict confidentiality of protected health information (PHI) in compliance with HIPAA.
• Monitor scanning queues and complete assignments within established timelines.
• Participate in audits to validate record accuracy and completeness.
• Provide general HIM support, including chart audits, release of information assistance, and administrative duties as assigned.
• Maintain compliance with all company policies and procedures
• Other duties as assigned.

Education and/or Work Experience Requirements

• High school diploma or GED required.
• Experience with Epic (Media Manager, Chart Review, In Basket) is strongly preferred.
• Strong attention to detail and ability to maintain accuracy in a high-volume environment.
• Excellent organizational and communication skills.
• Ability to travel between clinic sites if needed.
• Knowledge of HIPAA and best practices for document handling and confidentiality.

Physical Requirements/Working Conditions

• Work performed in health center clinic and administrative office settings.
• Frequent use of computers, scanners, and document imaging equipment.
• Prolonged periods of sitting; occasional lifting of up to 25 lbs. may be required.

Monday - Friday 8:00am - 4:30pm