HIM Specialist — Elevate Patient Records & EHR

Astera Cancer Care; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Tennessee Oncology is seeking a Health Information Management (HIM) Specialist in Nashville to ensure accurate, timely, and secure handling of patient health records. The role supports provider readiness, regulatory compliance, and patient safety across clinic locations.

Responsibilities include managing medical records, scanning and indexing documents, and facilitating patient access via the Patient Engagement Portal while upholding HIPAA and privacy standards.

Qualifications

• High school diploma or GED required.
• Two years of professional office experience preferred.
• Experience in medical records or healthcare setting preferred.
• Proficient in EHR systems and Microsoft Office.

Responsibilities

• Maintain and manage patient medical records in compliance with standards.
• Scan, import, and organize documents within the EHR.
• Prepare charts and gather records before patient appointments.
• Process requests for health records per HIPAA and policies.
• Ensure patient confidentiality and privacy.
• Assist patients with accessing records via the Patient Engagement Portal.
• Support staff by retrieving, scanning, indexing, and filing health information.
• Collaborate with HIM Specialists to ensure consistency and timely information flow.
• Respond to internal/external requests with timely communication.
• Participate in departmental quality improvement and training activities.

Skills

EHR systems

Microsoft Office

Communication

Customer service

Organization

Education

High school diploma or GED

Office experience

Job description

Tennessee Oncology is seeking a Health Information Management (HIM) Specialist in Nashville to ensure accurate, timely, and secure handling of patient health records. The role supports provider readiness, regulatory compliance, and patient safety across clinic locations.

Responsibilities include managing medical records, scanning and indexing documents, and facilitating patient access via the Patient Engagement Portal while upholding HIPAA and privacy standards.