HIM Operations Specialist II

Atrium Health; Charlotte (NC); On-site; USD 30,000 - 45,000; Full time

Job summary

Atrium Health is seeking a 40-hour-per-week HIM Documentation Analyst in Charlotte, NC. The role focuses on reviewing and classifying clinical documentation, ensuring accurate coding and timely chart completion within Epic and related systems.

Responsibilities include processing Health Maintenance directives, addressing documentation gaps, and collaborating with IT, coding, and department leaders to optimize workflows while maintaining HIPAA compliance.

Qualifications

• High School Diploma or GED required.
• Typically requires 1–2 years of healthcare experience.
• Ability to work independently with critical thinking and accuracy.
• Proficiency with Epic, OnBase, Solarity, MS Office and collaboration tools.

Responsibilities

• Analyze and identify documentation needs based on services provided and coding queries.
• Classify clinical documentation for tests, procedures, and services.
• Review, upload and process to Epic; review Health Maintenance directives.
• Assist with coding and billing support; obtain/import documentation from sources.
• Ensure compliance with policies and regulatory standards (TJC, CMS, HIPAA).
• Collaborate with leaders to resolve workflow issues.
• Coordinate training for Epic Connect clinics transitioning to EPIC.

Skills

Critical thinking

Medical terminology

Attention to detail

Communication skills

PHI/HIPAA awareness

Education

High School diploma or GED

Tools

Epic

OnBase

Solarity

Microsoft Office

Job description

Department: 13442 Enterprise Revenue Cycle - HIM Ops Document Management AMB NC/GA

Status: Full time

Benefits Eligible: Yes

Hours Per Week: 40

Schedule Details/Additional Information: Tuesday - Saturday 11a - 7:30p

Pay Range: $21.85 - $32.80

Major Responsibilities

• Applies knowledge of medical terminology and nomenclature to accurately Analyze and identifydocumentation needs based on services provided and coding queries and accurately classify clinical documentation for all tests, treatments, procedures, and other services. Assigns, edits, and tracks medical record deficiencies by responsible provider into the chart management system accurately and timely to support continuity of patient care, coding, and revenue cycle. Applies knowledge of medical terminology and nomenclature to accurately identify documentation needs based on services provided and coding queries. Assigns, edits, and tracks medical record deficiencies by responsible provider into the chart management system accurately and timely.


• Responsible for reviewing, uploading and processing to Epic, Health Maintenance results and Advance Care Planning Directives based on state guidelines according to procedures. Reviews clinical documentation for evidence of Diabetic Retinopathy, abstracting components to support Health Maintenance initiatives.


• Performs HIM and coding support functions as assigned, positively contributing to established metrics, key performance indicators, and turn-around-times. Obtains and imports documentation from internal and external sources to justify and support accurate coding and billing for services performed by employed clinicians.


• Ensures compliance with all organizational policies and procedures, Medical Staff Bylaws, and State and Federal regulations, such as The Joint Commission (TJC), Det Norski Veritas (DNV) and Centers for Medicare and Medicaid (CMS).


• Uses critical thinking to identify and elevate front end or system workflow issues. Collaborates with department leaders, clinical informatics, IT, coding and HIM Optimization to problem-solve and resolve the identified issues.


• Validates deficiencies and chart completion status in the electronic health record (EHR) to support reporting of incomplete and delinquent medical record documentation. Accurately notify clinicians regarding incomplete documentation and inform leadership regarding accountability sanctions.


• Performs specialized workflows to verify the validity of presurgical H&Ps and other documents received via OnBase work queue and upload to the EHR.


• Incorporates internal and external clinical documentation from various electronic and paper sources via applicable software work queues, rounding, eDelivery or importing into the EHR routing to the clinician as appropriate according to HIM procedures while meeting established benchmarks for quality, accuracy, and productivity.


• Coordinates all support activities, provides training and education to Epic Connect clinics for transition to EPIC.

Minimum Job Requirements

Education

• High School Diploma or GED Equivalent

Certification / Registration / License

• N/A

Experience

• Typically requires 1 to 2 years of experience in healthcare.

Knowledge / Skills / Abilities

• Ability to work independently and make decisions with minimal supervision using critical thinking skills, while maintaining quality and productivity standards.


• Demonstrates effective problem identification, problem solving and priority setting skills.


• Proficient computer and keyboarding skills with the ability to learn new computer software systems such as Epic, OnBase, Solarity, Microsoft Office, and legacy archives, and electronic communication and meeting platforms such as Teams.


• High attention to detail and accuracy with the ability to limit interruptions.


• Ability to prioritize workload and work under pressure in a fast-paced environment with time constraints.


• Works collaboratively in a diverse team environment with openness and respect to learn, create and problem-solve.


• Ability to adapt to a fast-paced environment and transition to switching tasks without issue while maintaining quality and accuracy.


• Ability to learn when receiving constructive feedback by leadership or peers and taking personal ownership for success.


• Strong interpersonal, written, and verbal communication skills.


• Ability to safeguard protected health information (PHI) and possess basic knowledge of HIPAA.

Physical Requirements And Working Conditions

• Operates all equipment necessary to perform the job.


• Exposed to a normal office environment.


• Sits most of the workday.


• Ability to perform repetitive functions and hand movements in a normal office environment

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training


• Premium pay such as shift, on call, and more based on a teammate's job


• Incentive pay for select positions


• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs


• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability


• Flexible Spending Accounts for eligible health care and dependent care expenses


• Family benefits such as adoption assistance and paid parental leave


• Defined contribution retirement plans with employer match and other financial wellness programs


• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Manages complex workflows and supports activities requiring critical thinking and problem-solving. Collaborates with various departments for workflow optimization. Accurately evaluates, categorizes, and indexes medical record documentation into the electronic health record (EHR) promptly. Ensures timely and accurate completion of medical records to support patient care, revenue cycle, compliance, and regulatory standards. Promotes a unified patient medical record strategy across all care settings.