HIM Operations Clinical Data Abstractor I

Advocate Aurora Health; Milwaukee (WI); On-site; USD 32,000 - 47,000; Full time

Job summary

Advocate Aurora Health is seeking a dedicated HIM Data Abstraction Specialist for the third shift in Milwaukee. This full-time role provides a 40-hour week, with pay between $22.90 and $34.35 per hour and benefits eligibility.

Responsibilities include processing documents in the EHR, abstracting lab data, ensuring HIPAA compliance, and coordinating with care teams and external laboratories to support patient care and revenue cycle.

Qualifications

• High school diploma or equivalent.
• Typically 1–2 years of experience in HIM, Medical Laboratory, or related healthcare setting.
• Proficient with EHR systems and data entry programs.
• Ability to prioritize and maintain accuracy under time constraints.

Responsibilities

• Process and file clinical documents into the EHR per HIM procedures.
• Analyze laboratory reports for patient identifiers and regulatory compliance.
• Abstract and import lab results and related documentation into the EHR.
• Ensure PHI security and HIPAA compliance in handling records.
• Communicate with care teams and external laboratories to provide data entry services.

Skills

Attention to detail

Work under pressure

Independent decision making

Team collaboration

Education

High School Diploma or Equivalent

Tools

Epic

ExtractLabDE

Solarity

OnBase

Microsoft 365

Job description

Department:
13533 Enterprise Revenue Cycle - HIM Ops Services and Support Lab Data Abstracting

Status:
Full time

Benefits Eligible:
Yes

Hou rs Per Week:
40

Schedule Details/Additional Information:

Third shift-Monday through Friday 40 hours-11:00pm -7:00 am (Flexible within the third shift)

Pay Range:
$22.90 - $34.35

Major Responsibilities

Navigates various electronic health record (EHR) and computer applications to perform job duties to support patient care, care management initiatives, revenue cycle,HealthMaintenanceand regulatoryrequirements.Receives, sorts, prepares, and scans internal and external clinical documentation into the EHR according to Health Information Management (HIM) procedures.

Analyzes non-interfaced patient laboratory reports to ensure patient identifiers and compliance with all applicable regulations includingHealth Maintenance, College of American Pathologist (CAP) Accreditation,and Clinical Laboratory Improvement Amendments (CLIA). Utilizes optical character recognition software to electronicallyand ormanually enterappropriate datainto the EHR.

Identifies,creates,or releases theappropriate laboratorytests by applying knowledge of medical terminology and laboratory nomenclature. Selects the correct order templates, discretely enters, andvalidateindividual components, comments, footnotes, performing laboratory name and address, collection date and time, units of measure, reference ranges,abbreviations,and symbols.Discretelyabstracts and imports laboratory results and other clinical documentation into the EHR.Recordsnormal and abnormal findings. Ensures laboratory values are accurately entered and flagged to promptly alert patients and cliniciansregardingnormal and abnormal results.

Locates or creates theappropriate patient, encounter, and/or order. Correctly paginates and classifies documentation to theappropriate documenttype and description.Ensuresappropriate securitylevels,protection,and destructionofelectronic and physical PHIinformation according toHealth Insurance Portability and Accountability Act (HIPAA).

Readilyadapts to new and/or evolving laboratory tests, parameters, reference ranges, and regulations. Validates all data points and laboratory codes and uses critical thinking skills toidentifyand investigate questionable information and troubleshoot issues. Escalates issues andreportspatterns of concern to leadershiptimely.

Performs quality assurance of scanned documentation to ensure clinical documentation is scanned to the correct patient, encounter, document type, and orderablein a timely manneraccording to Health Information Management policy. Verifies the electronic information against the paper document tovalidateaccuracy, clarity, and legibility

Completestimelyerror correction or notificationprocess;including re-resulting ordeletingdocumentation as needed. Ensure secure retention and destruction of electronic and physical PHIin accordance withapplicable regulations and policies

Communicates with patient care and external performing laboratories via phone, email, fax, Epic In-Basket, and other methods to provide education, STAT laboratory data entryservicesand other required information.

Minimum Job Requirements

Education

High School Graduateor Equivalent

Certification / Registration / License

Experience

Typically requires1-2years of experiencegainedthroughworking in aHealth Information Management,MedicalLaboratorydepartment or other related healthcare setting.

Knowledge / Skills / Abilities

Proficient computer and keyboarding skills with the ability to learn new computer software systems such as Epic, ExtractLabDE,Solarity,OnBase, Microsoft 365 and legacy archives.

High attention to detail and accuracy with frequent interruptions.

Ability to prioritize workload and work under pressure in a fast-paced environment with time constraints.

Ability to work independently and make decisions with minimal supervision whilemaintainingquality and productivity standards.

Works collaboratively in a diverse team environment with openness and respect to learn, create andproblem solve.

Ability to learn when receiving constructive feedback by leadership or peers and taking personal ownership for success

Physical Requirements and Working Conditions

This position requires travel, therefore,willbe exposed to weather and road conditions.

Operates all equipment necessary to perform the job, performs daily routine maintenance of equipment

Exposed to a normal office environment.

Reliable Internet Service

Preferred Job Requirements

Education

Experience

Knowledge / Skills / Abilities

Allresponsibilitiesand requirements are subject topossible modificationtoreasonably accommodateindividuals with disabilities.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• - Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• - Premium pay such as shift, on call, and more based on a teammate's job
• - Incentive pay for select positions
• - Opportunity for annual increases based on performance

Benefits and more

• - Paid Time Off programs
• - Health and welfare benefits such as medical, dental, vision, life, andShort- and Long-Term Disability
• - Flexible Spending Accounts for eligible health care and dependent care expenses
• - Family benefits such as adoption assistance and paid parental leave
• - Defined contribution retirement plans with employer match and other financial wellness programs
• - Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.