HIM Coding Manager

Shepherd Center; United States; On-site; USD 70,000 - 90,000; Full time

Job summary

Shepherd Center in the United States is seeking a Coding Supervisor to manage coding processes and ensure compliance with regulations. The ideal candidate will have at least three years of experience in acute care coding and proven supervisory skills.

The role involves developing productivity standards, acting as a liaison with medical personnel, and providing orientation and training to coding staff. Candidates should possess RHIT or RHIA certification, along with advanced knowledge of coding guidelines and software systems.

Qualifications

• Two- or four-year degree from an accredited program.
• RHIT or RHIA certification preferred; CPC or equivalent acceptable.
• Minimum three years of recent acute care coding experience.

Responsibilities

• Direct coding processes to ensure compliance and efficiency.
• Develop productivity standards for coding of medical records.
• Serve as liaison with Patient Financial Services.

Skills

ICD-10-CM/PCS Coding Guidelines

CPT-4

HCPCS

Complex Disease Processes

Microsoft Office

Cerner Millennium

Education

Two- or four-year degree in Health Information Technology or Management

Tools

Epic

Job description

About Shepherd Center

With five decades of experience, Shepherd Center provides world‑class clinical care, research, and family support for complex conditions such as spinal cord and brain injuries, multi‑trauma, traumatic amputations, stroke, multiple sclerosis, and pain. Ranked by U.S. News as one of the nation’s top hospitals for rehabilitation, Shepherd is recognized as both a Spinal Cord Injury and Traumatic Brain Injury Model System and is the only rehabilitation facility in the nation with an intensive care unit on site, allowing patients to begin rehabilitation sooner. Shepherd treats thousands of patients annually with unmatched expertise and unwavering compassion to help them begin again.

Responsibilities

• Direct coding processes to ensure compliance and efficiency.
• Develop and monitor productivity standards for coding of medical records.
• Serve as liaison with Patient Financial Services, Inpatient and Outpatient Program Managers.
• Utilize coding/abstracting systems and ensure computer systems are updated with annual code changes or charges.
• Act as a resource for coding staff and medical staff to address documentation issues and questions.
• Provide orientation, handle personnel actions, staff evaluations, training, and in‑service to coding staff.
• Ensure codes are supported by provider documentation and reliable data collection.
• Promote a culture of integrity, maintain an open‑door policy, and prevent retaliation against those reporting good‑faith concerns.
• Perform hiring, training, scheduling, counseling, evaluating, and terminating employees within supervision areas.
• Practice safety techniques in accordance with Center and departmental policies, and report injuries or other safety issues.
• Monitor and enforce compliance with regulatory requirements, organizational standards, and related policies.
• Identify potential risk areas and support problem‑resolution processes.
• Other duties as assigned.

Required Minimum Education

• Two‑ or four‑year degree from an accredited Health Information Technology or Management program or an accredited healthcare‑related course of study.

Required Minimum Certification

• RHIT or RHIA certification preferred; CPC or RHIT/RHIA or CCS‑P/CCS or equivalent combination acceptable.

Required Minimum Experience

• Minimum three years of recent acute care and/or physician practice coding experience.
• Minimum three years of progressive supervisory or management experience in coding or HIM, preferably at a large group or system level.
• Proven history of managing a successful coding team.
• Five or more years of related healthcare experience, including 4–5 years coding in outpatient or inpatient settings.
• Proficiency at researching and solving problems, and willingness to educate physicians.
• Experience with 10‑key, medical terminology, ICD‑10, CPT, and HCPCS.
• In‑depth knowledge of Medicare and other payer coding, billing, and reimbursement guidelines.
• Leadership and communication skills.

Required Minimum Skills

• Advanced knowledge of ICD‑10‑CM/PCS Coding Guidelines, CPT‑4, HCPCS, Coding Clinic, DRG reimbursement, and professional fee coding.
• Extensive knowledge of complex disease processes, reimbursement systems, and federal/state/payer‑specific regulations on documentation and coding.
• Advanced software skills in Microsoft Office, Cerner Millennium, Encoder, and ChargeMaster systems (Epic experience a plus).
• Product development and continuous quality improvement knowledge.
• Broad knowledge of insurance regulations, Medicare, and Medicaid guidelines.
• Skill in preparing and maintaining records and written reports.
• Skill in establishing and maintaining effective relationships with physicians, hospital staff, and vendors.
• Ability to interpret, adapt, and apply coding guidelines and procedures.
• Ability to analyze complex clinical scenarios and apply critical thinking.
• Experience with Libman Coding Education platform (preferred).

Preferred Qualifications

• Three years of recent acute care or LTACH experience and progressive supervisory experience within coding or HIM environment.
• Bachelor’s degree preferred.

Physical Demands

Work is primarily seated but may involve walking or standing briefly. Occasionally lift or carry up to 15 pounds.

Working Conditions

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be an exhaustive list of all job duties performed by the personnel so classified.