High School Initiative Specialist - Financial Aid/Testing

Motlow State Community College; Smyrna (TN); On-site; USD 37,000 - 40,000; Full time

Job summary

Motlow State Community College is recruiting for a High School Initiative Specialist in Financial Aid/Testing.

The role administers grant programs and coordinates the college's dual enrollment testing, serving as the liaison among the Dual Enrollment Office and high schools to ensure compliant, efficient operations.

Qualifications

• Confidentiality and FERPA knowledge for financial aid programs.
• Ability to manage multiple projects concurrently.
• Strong interpersonal and communication skills across diverse stakeholders.
• Proficient written and verbal communication; effective in meetings and training.
• Solid computer skills including ERP systems, word processing, databases, and internet.
• Ability to learn new technology and systems quickly.

Responsibilities

• Coordinate with Financial Aid Office on grant priorities and awards.
• Oversee processing, awards, reconciliation for high school funds/programs.
• Counsel students, parents, and contributors on grant/scholarship applications.
• Manage dual credit testing with high schools; schedule and communicate requirements.
• Stay current with federal/state financial aid rules and testing policies.
• Attend professional meetings to stay updated on regulations and practices.
• Perform other duties as assigned.

Skills

FERPA compliance

Multi-tasking

Interpersonal skills

Written and verbal communication

Computer skills

ERP Banner familiarity

Education

Associate degree or 60+ semester hours

Bachelor's degree (preferred) in business/IT/education

Tools

Banner ERP

Job description

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

High School Initiative Specialist - Financial Aid/Testing

Campus: Any

Department: Academic Affairs

Position number: B99553

Salary: $37,010 to $40,010

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function:

Administers and ensures compliance with requirements for high school initiative grants and funding programs; processes, awards, reconciles, and reports on assigned high school grant and scholarship funds. Coordinates, administers, and supports the college's dual credit testing process. Serves as the primary liaison among the Dual Enrollment Office, participating high schools, Information Technology, D2L support personnel, and other college departments to ensure effective program administration, communication, and compliance.

Minimum Qualifications:

Associates degree earned from a regionally accredited institution OR 60+ semester hours earned toward a bachelor's degree from a regionally accredited institution.

Preferred Qualifications:

Bachelor's degree in business, Information Technology or Education or related field earned from a regionally accredited institution and two (2) years of experience with an institutional financial aid office and/or State Student Assistance Agency office including one (1) year of experience with the Banner financial aid system.

Major Duties and Responsibilities:

• Coordinate with the Financial Aid Office concerning the priority and administration of all assigned high school associated and applicable grants and scholarships.
• Oversee and perform general administration, processing, certification, awarding, and reconciliation for all high school assigned grant and scholarship funds/programs. Assist with determining student eligibility for the Dual Enrollment Grant and Middle College Scholarship through assigned methods.
• Counsel students, parents, and/or contributors concerning the application of all high school assigned grant and scholarship funds/programs.
• Coordinates and administers the dual credit testing process for participating high schools by collaborating with high school teachers, counselors, administrators, and college personnel; developing and managing testing schedules; communicating testing requirements and deadlines; distributing testing materials and resources; and ensuring consistent, accessible, and standardized testing procedures. Evaluates testing processes and implements improvements to enhance efficiency, communication, and service delivery; develops and updates testing procedures, training materials, FAQs, and related resources; and provides support for special testing situations and other dual enrollment initiatives as assigned.
• Maintains comprehensive knowledge of federal, state, system, and institutional financial aid, scholarship, grant, dual enrollment, and testing policies, procedures, eligibility requirements, deadlines, reporting expectations, and compliance regulations, with a focus on programs supporting high school students.
• Attend professional meetings and workshops at the local and state levels to stay abreast of current regulations and advances in financial aid.
• Other duties as assigned

Knowledge, Skills and Abilities:

• Knowledge of confidentiality statutes and policies as they apply to FERPA and financial aid programs.
• Maintain detailed current knowledge of federal/state/local/institutional financial aid programs, policies, procedures and funds.
• Ability to handle multiple projects simultaneously.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies.
• Communicate effectively, both in writing and verbally, with students, parents, high school counselors, fellow employees, college administrators, and other stakeholders.
• Strong computer skills, including but not limited to ERP (Enterprise Resource Planning) system(s) (Banner), word processing, spreadsheets, e-mail, database, and internet.
• Ability to conduct research, develop professional documents and make individual and group presentations to a wide range of stakeholders including staff, parents and students.
• Ability to learn new technology and systems.

Human Resources Office, Dept. 200

Motlow State Community College

Telephone [phone], TDD (931 393-1621)

E-mail: [e-mail]

Website: www.mscc.edu

Motlow College is an EEO/Title VI/Title VII/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.