High School Activities Secretary

West High School; Sioux City (IA); On-site; USD 36,000 - 48,000; Full time

Job summary

West High School in Sioux City, Iowa is seeking a High School Activities Secretary to provide administrative and secretarial support to the Activities Director and/or Principal. The role requires handling data, coordinating events, and maintaining records while ensuring compliance with financial, legal, and administrative requirements.

Responsibilities include preparing reports, scheduling, informing staff on procedures, and assisting with budgets.

Qualifications

• Must possess the ability to communicate effectively with a variety of individuals and groups.
• Analytical and reasoning skills to schedule activities and manage data.
• Technology skills to operate computer systems and accounting entries.

Responsibilities

• Compiles data for financial, legal, and administrative compliance.
• Coordinates programs and activities to ensure facility and equipment availability.
• Informs personnel about procedures and program requirements to support decision making.
• Maintains and organizes a wide range of documents and records for reference and audit trails.
• Oversees requisition and storage of equipment, supplies, and materials.
• Performs clerical tasks and prepares written materials documenting activities.

Skills

Communication skills

Analytical & reasoning

Technology skills

Education

High school diploma

Job description

High School Activities Secretary

Sioux City Community School District West High School - Sioux City, Iowa Open in Google Maps

Job Details

Job ID: 5971797

Application Deadline: Posted until filled

Posted: Oct 26, 2026 5:00 AM (UTC)

Starting Date: Nov 16, 2026

Job Description

EXECUTIVE SUMMARY

The High School Activities Secretary will provide administrative and secretarial support to the Activities Director and/or Principal to include ensuring compliance of activities with financial, legal, and administrative requirements and providing information, recommendations, and/or direction to students, faculty, staff, and the general public.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Compiles data from a wide variety of sources for the purpose of complying with financial, legal, and/or administrative requirements.

Coordinates a variety of programs and/or activities (e.g. appointments, meetings, conferences, workshops, travel and accommodations, work assignments, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance with established guidelines.

Informs personnel regarding a variety of procedures and program requirements for the purpose of providing necessary information for making decisions, taking appropriate action, and/or complying with financial, legal, and administrative requirements.

Maintains a wide variety of manual and electronic documents, confidential and non-confidential files, and records (e.g. calendars, appointment schedules, resource materials, etc.) for the purpose of providing up-to-date reference and audit trail.

Maintains inventories of supplies and materials for the purpose of ensuring items’ availability.

Oversees and trains assigned staff (e.g. ticket sellers, ticket takers, crowd control personnel, etc.) for the purpose of guiding and monitoring their activities.

Oversees the requisition and storage of equipment, supplies, and materials for the purpose of ensuring the availability of required items.

Performs record-keeping and clerical functions (e.g. scheduling, copying, instructional materials, filing, compiling lists, etc.) for the purpose of supporting assigned Administrator and/or department.

Prepares written materials (e.g. reports, forms, letters, memos, budgets, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.

Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing a variety of administrative requirements.

Responds to inquiries from a wide variety of internal and external parties (e.g. district staff, other schools, state and federal agencies, the general public, students, etc.) for the purpose of providing information, facilitating communication among parties, and/or providing direction.

Screens inquiries of staff, students, parents, the public, etc. (e.g. phone calls, visitors, etc.) for the purpose of taking appropriate action, interpreting and applying policies and procedures, and/or directing to appropriate personnel for resolution.

Supports assigned administrative personnel for the purpose of providing assistance with administrative functions. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Typically requires a high school diploma at a minimum. Job-related experience with increasing levels of responsibility is desired.

COMMUNICATION SKILLS

Must possess the ability to communicate effectively with a variety of individuals and groups from all levels of the organization. May communicate with parents or guardians of the student(s). The individual must have effective listening skills.

ANALYTICAL and REASONING SKILLS

Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data. Ability to work with a variety of data. Problem-solving is required to identify issues and create action plans. Problem-solving with data requires independent interpretation of guidelines.

TECHNOLOGY SKILLS

Must be able to use the computer, process electronic requests, and enter accounting information. Able to retrieve and print information from various computer programs when needed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally, the job requires 33% sitting, 33% walking, and 34% standing. This job is performed in a generally hazard-free environment.

OTHER DUTIES AS ASSIGNED

Will perform other duties as may be assigned by the superintendent or designee, necessary and appropriate to the achievement of the program and/or District goals and objectives.

Non-Discrimination Statement

The Sioux City Community School District offers career and technical programs in the following areas: Business & Marketing, Family & Consumer Science, Health Science, and Industrial Arts, Technology, & PLTW. The Sioux City Community School District is an equal opportunity/affirmative action employer and does not discriminate on the basis of race, creed, color, sex, sexual orientation, genetic information (for employment), national origin, religion, age (for employment), disability, socioeconomic status (for programs), marital status (for programs), or veteran status (for employment) in its educational programs and its employment practices.

The District is required by Title IX and 34 CFR Part 106 not to discriminate on the basis of sex in its programs, activities, or employment. Inquiries or grievances under Section 504 and Title II of the Americans with Disabilities Act may be directed to the Compliance Coordinator, at 627 4 th Street, Sioux City, IA 51101, [phone], [e-mail] . Inquiries about the application of Title IX and its regulations to the District may be referred to the Compliance Coordinator, the Assistant Secretary of the U.S. Department of Education, or both. Please see District board policies 103 and 504.4 for additional information on available grievance procedures.

Position Type: Full-Time 10 Month

Job Categories: Support Staff > Secretary

Equal Opportunity Employer

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers.

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Stefanie Verros
• 627 4th Street
• Sioux City, Iowa 51101
• Phone: [phone]
• Email: [e-mail]