Herpetology Undergraduate Collections Assistant - Student Hourly

University of Kansas; Lawrence (KS); On-site; USD 17,000 - 25,000; Part time

Job summary

University of Kansas Biodiversity Institute & Natural History Museum in Lawrence invites applications for Herpetology Undergraduate Collections Assistant - Student Hourly. The role supports collections care, data management, and accessioning with two equal halves of time, involving handling fluid-preserved amphibians and reptiles.

Candidates must be enrolled as students, able to work at least 4 hours weekly, and have a strong interest in biology and biodiversity collections.

Qualifications

• Must be able to work a minimum of 4 hours per week.
• Student Hourlies may be undergraduate or graduate students.
• Semester term requires enrollment in no fewer than 6 credit hours.
• Handling of fluid-preserved specimens of amphibians and reptiles is required.

Responsibilities

• Assist Curators to ensure long‑term integrity and preservation of the physical collections, data, and storage.
• Monitor status and organization of fluid, tissue, and dry collections.
• Maintain collection database; digitize specimen data and records.
• Maintain collection-care protocols.
• Process specimen loans, exchanges, and gifts; maintain digital records.

Skills

Biology interest

Collections data

Job description

Herpetology Undergraduate Collections Assistant - Student Hourly

Position Overview

The mission of the KU Biodiversity Institute & Natural History Museum is to study past and present life on Earth to educate, engage, and inspire. Underlying our mission are the following values to which we are committed: education, excellence, respect, science, and transparency.
The ideal candidate will have an interest in Biology and Biodiversity Collections.
This position requires the handling of fluid-preserved specimens of amphibians and reptiles.

Job Description

50% - Collections & Data Management

• Assist Curators to ensure long‑term integrity and preservation of the physical collections, associated data, and collection‑storage environment.
• Participate in the monitoring of status and organization of the fluid, tissue, and dry collections.
• Help maintain collection database; digitize specimen data, records, and information.
• Maintain collection‑care protocols
• Process specimen loans, exchanges, and gifts; maintain appropriate digital records of these activities.
• Participate in annual reviews of outstanding specimen loans, specimen return reminders and recalls of overdue loans.

50% - Collection Acquisition

• Work with Curators to organize and prepare specimens to be accessioned and cataloged in the collection.
• Work with Curators on the staging of newly accessioned specimens and the digital capture of associated data for their integration into the collection and collection database, respectively.

Required Qualifications

• Must be able to work minimum of 4 hours per week, as demonstrated by availability in application materials.

Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre‑enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).
This position requires the handling of fluid‑preserved specimens of amphibians and reptiles.

Employment Conditions

(1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR.
(2) This is an hourly/non‑exempt position. A student employee cannot hold an hourly/non‑exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.

Additional Candidate Instructions

In addition to the online application, the following documents are required to be considered for this position:

• Resume
• Cover letter describing how the applicant meets the required availability qualification and their motivation for applying

To ensure consideration, apply before the application review starts on Monday, 8/24/2026. A review of applications will continue and is ongoing until a pool of qualified candidates is identified.

• Primary Campus: &nbspUniversity of Kansas Lawrence Campus