Hedge Fund Accounting & Administration, Officer

State Street; Clifton (NJ); On-site; USD 60,000 - 101,250; Full time

Benefits offered by this job

401K with company match

Comprehensive insurance coverage

Paid time off

Employee Assistance Program

Job summary

State Street in Clifton, NJ is seeking a Hedge Fund Administration Manager to lead the day-to-day operations and ensure high-quality client service. The role requires excellent interpersonal skills to manage teams and deliver effective solutions for clients.

With responsibilities including the supervision of staff, managing KPIs, and operational oversight, candidates need to demonstrate strong leadership and problem-solving abilities. Join State Street to foster innovation and achieve excellence in client services.

The position offers a competitive salary range of $60,000 - $101,250 annually along with comprehensive benefits.

Qualifications

• Exceptional interpersonal and communication skills are required.
• Ability to perform well under pressure and handle multiple assignments.
• Demonstrated initiative in managing tasks and teams.

Responsibilities

• Manage day-to-day operations of team members and facilitate resource allocation.
• Supervise subordinate staff including Associates.
• Oversee client service delivery and ensure KPIs are met.
• Act as an escalation point for operational issues and provide solutions.
• Track and resolve outstanding queries and maintain process adherence.

Skills

Interpersonal skills

Communication skills

Leadership

Attention to detail

Problem-solving

Education

Bachelor's degree

Job description

Who We Are Looking For

Hedge Fund Administration Managers, Officers interact with all levels of professionals both internally and externally. Therefore, exceptional interpersonal and communication skills are required. Candidates must demonstrate initiative, be able to perform well under pressure and simultaneously handle multiple assignments. Hedge Fund Administration Managers are responsible to direct the day-to-day accounting and administration for several client‑sponsored investment funds.

What You Will Be Responsible For

• Account for the day‑to‑day management of team members and the maintenance of assigned activities, allocate and coordinate resources and handle personnel related issues
• Supervision of all subordinate staff levels including Associate 1, Associate 2 and Senior Associates
• Deliver the highest quality of client service and ensure appropriate KPIs are in place and understood
• Produce KPIs for the functional team and perform first‑level review
• Act as the escalation point for operational issues, providing technical expertise as needed
• Track outstanding queries and issues; be detail‑oriented and prioritize effectively
• Ensure queries are being managed in a timely and positive manner
• Ensure all activities are completed in line with internal standards and review as required; ensure appropriate policies and procedures are in place and adhered to by the functional team
• Create continuous improvement forums enabling teams and peer groups to identify and recommend opportunities
• Support the onboarding of new clients
• Promote a collaborative environment across businesses and jurisdictions fostering change and innovation; always demonstrate a positive attitude to all instructed business‑related changes
• Deliver key messages and communication effectively to ensure understanding and staff engagement
• Develop, engage and retain an industry‑leading workforce using all available resources
• Ensure cross training is completed across the functional team and provide specific SME training as required
• Assist with interviewing and hiring staff and make recommendations in relation to staff promotions and disciplinary issues
• Actively participate in local management forums
• Prepare and assist with internal reporting activities (risk/compliance, etc.)
• Exercise discretion and judgment with regard to matters of significance such as identifying and implementing process improvements and driving project work to achieve efficiencies
• Review and coordinate onboarding, conversion, and client change activities as needed and liaise between parties to ensure successful implementation and manage expectations

Additional Requirements

• Provide coaching and development opportunities to staff and be responsible for completing and delivering PPRs on time
• Make effective recommendations to hire, discipline, control work, determine promotions, salary increases, bonuses and terminate employment
• Ensure self and team anticipate, monitor, actively manage and report all risk and compliance issues, breaches and suspicious activities
• Act in accordance with Risk Excellence and role model ethical behavior and decision making as part of our Way Ahead foundation
• Perform other duties as required
• Share responsibility with individuals on the team and other internal/external teams as needed to resolve issues/discrepancies and ensure client satisfaction; and local, regional or global working groups to advance and assist projects or committees as required
• Collaborate with appropriate teams globally to ensure consistent service delivery, client solutions and client satisfaction

Salary Range

$60,000 - $101,250 Annual

Benefits

Employees are eligible to participate in State Street’s comprehensive benefits program, which includes: our retirement savings plan (401K) with company match; insurance coverage including basic life, medical, dental, vision, long‑term disability, and other optional additional coverages; paid‑time off including vacation, sick leave, short‑term disability, and family care responsibilities; access to our Employee Assistance Program; incentive compensation including eligibility for annual performance‑based awards (excluding certain sales roles subject to sales incentive plans); and, eligibility for certain tax‑advantaged savings plans. For a full overview, visit https://hrportal.ehr.com/statestreet/Home.

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work‑life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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Job Application Disclosure

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job ID: R-780760