HealthFitness HR Generalist I

Health Fitness Corporation; Lake Forest (IL); On-site; USD 41,000 - 45,000; Full time

Job summary

HealthFitness is seeking an HR Generalist to support compliance, onboarding, and employee relations from our Lake Forest office. This role emphasizes document control, data validation, and consistent case disposition in a multi-state environment.

The position requires a Bachelor's degree in HR or related field, strong communication, and MS365 proficiency. Prior HR internship or certifications are a plus; hybrid work options may be discussed.

Qualifications

• Bachelor's degree in HR, Business Admin, Org Leadership, Psychology, or similar.
• SHRM-CP/PHR/aPHR or progress towards HR certification preferred.
• Experience with HR compliance, reporting, and employee relations.
• Knowledge of multi-state employment laws and Fair Employment Practices.

Responsibilities

• HR compliance monitoring and documentation maintenance.
• Investigate and document employee relations matters with escalation when needed.
• Support onboarding, training, and policy updates; maintain templates and records.
• Lead or participate in HR projects, process improvements, and data reviews.

Skills

MS365 proficiency

Excellent communication

Organizational skills

Attention to detail

Research requirements

Education

Bachelor's degree in HR / related field

SHRM-CP / PHR or progress towards certification

Tools

MS365

PowerPoint

Word

Excel

Outlook

CoPilot

Job description

HealthFitness, a Trustmark company, is a proven leader in providing fitness solutions that engage and connect people both on-site and online, to create a strong community of health. Our work focuses on creating meaningful connections with each of our participants to help them move forward. We foster each individual's journey by creating communities of health within the organizations we serve - so that everyone is supported. As an employee of HealthFitness you will enjoy a variety of health and financial benefits and receive competitive pay. We provide personal and professional support, training and development and flexible employment opportunities.

About the role

HealthFitness is looking for an HR Generalist who can work Tuesday - Thursday in our Lake Forest office.

Key Accountabilities:

HR Suport, Compliance and Reporting - 35%

• Monitor recurring HR compliance requirements and maintain accurate documentation.
• Work through annual affirmative action plan data validation and error reports; research discrepancies, coordinate corrections with appropriate partners, and document resolution.
• Analyze escalated drug screening and criminal background check results in accordance with company procedures; conduct and document individualized assessment interviews and support consistent case disposition.
• Prepare routine reports, identify data issues or trends, and communicate findings clearly to HR partners.

Employee Relations and Manager Support - 25%

• Provide initial guidance to managers on routine matters involving performance management, policy interpretation and employee relations within established guidelines.
• Assist HR Business Partners with employee relations investigations and other cases by organizing documentation, conducting or supporting interviews, preparing factual summaries, and tracking follow-up actions.
• Recognize issues that require escalation and promptly involve an HR Business Partner, HR Center of Excellence, or Legal partner.

Onboarding, Training and Document Administration - 25%

• Support the maintenance of onboarding documents, templates, checklists, and related resources to ensure materials remain accurate, current, and user-friendly.
• Assist with follow-up on overdue required compliance training, including preparing completion reports, escalating persistent delinquency, and maintaining documentation.
• Help implement policy, process, and training updates and respond to routine employee and leader questions.

HR Projects and Continuous Improvement - 15%

• Partner with HR Business Partners and Centers of Excellence on annual HR processes and projects, which may include compensation planning, performance management, policy rollouts, and workforce data reviews.
• Identify opportunities to simplify administrative work, improve documentation, strengthen controls, and automate or standardize recurring processes.
• Contribute to team priorities and perform other job-related duties as assigned.

Minimum Requirements:

• Bachelor's degree in Human Resources, Business Administration, Org Leadership, Psychology, or similar or with 0 - 2 years of experience or an equivalent combination of education and relevant experience.
• Ability to handle confidential and sensitive information with discretion and sound judgement.
• Must be collaborative with great communication skills.
• Proficiency in MS365 applications, particularly PowerPoint, Word, Excel, Outlook and CoPilot.
• Ability and desire to multi-task, meet deadlines, and display flexibility.
• Ability to research federal, state and local requirements, summarize findings and communicate practical implications to internal stakeholders.
• Exceptional organizational skills and attention to detail.
• Excellent written, verbal, and interpersonal communication skills including the ability to interact with all levels of applicants and employees of the organization.

Preferred:

• 1 or more years of HR experience, including an HR internship, in a multi-state, distributed workforce environment.
• SHRM Certified Professional (SHRM-CP), Professional in Human Resources (PHR), aPHR or demonstrated progress towards an HR certification.
• Experience using Workday or another human resources management system.
• Experience in health, fitness, wellness, professional services, or another multi-site service environment.

Compensation

The compensation range for this role is $30.00 - $33.00/hour or annual. Additional commission opportunities for someone with an industry recognized and HealthFitness approved Personal Trainer certification. The final wage offer will be determined based on factors such as location, qualifications, experienc