Healthcare Office Assistant: Organized Admin & PHI

Med-Metrix; Arlington, Northern (VA, KY); Hybrid; USD 35,000 - 50,000; Full time

Job summary

Med-Metrix in Arlington, VA seeks an Office Assistant to provide essential clerical support, manage mail, scheduling, and document workflow, while maintaining HIPAA compliance and PHI privacy.

You will handle EMR/document tasks, coordinate with staff, and serve as a courteous point of contact for visitors and partners. Proficiency in Microsoft Office and strong communication are required, with on-site work in a professional healthcare environment.

Qualifications

• High school diploma or equivalent required.
• Excellent written and verbal communication skills required.
• Proficiency with Microsoft Office Suite and email/internet.
• Knowledge of healthcare administration is a plus.
• HIPAA privacy standards experience or awareness is required.

Responsibilities

• Receive, sort, and distribute mail and electronic communications to teams.
• Photocopy, scan, upload, and manage documents; enter into EMR or dept platforms.
• Maintain organized electronic and hard copy filing systems.
• Assist with record requests (medical, billing, dept docs).
• Support scheduling, inventory, and logistics; act as a welcoming contact.
• Ensure timely distribution of faxes and info to staff.
• Collaborate with colleagues to support administrative workflows.
• Follow HIPAA and information security policies; limit PHI viewing.

Skills

Interpersonal skills

Written and verbal communication

Email and internet proficiency

Healthcare administration knowledge

HIPAA awareness

Education

High school diploma or equivalent

Tools

EMR systems

Microsoft Office Suite

Job description

Med-Metrix in Arlington, VA seeks an Office Assistant to provide essential clerical support, manage mail, scheduling, and document workflow, while maintaining HIPAA compliance and PHI privacy.

You will handle EMR/document tasks, coordinate with staff, and serve as a courteous point of contact for visitors and partners. Proficiency in Microsoft Office and strong communication are required, with on-site work in a professional healthcare environment.