Healthcare Administrative Coordinator

Shriners Children's; Sacramento (CA); On-site; USD 45,000 - 63,000; Full time

Job summary

Shriners Children’s is seeking an Administrative Assistant to support medical staff with a range of clerical tasks and confidential operations. You will manage calendars, coordinate meetings, prepare materials, and serve as a liaison across departments to ensure smooth daily operations.

The role emphasizes accuracy, initiative, and the ability to handle multiple priorities in a fast-paced healthcare setting. Prior healthcare admin experience is preferred and professional conduct is essential.

Qualifications

• High School diploma.
• 3 - 5 years administrative experience.
• Intermediate level of experience with MS Office.

Responsibilities

• Provide front-line administrative support to department leadership, physicians, and APPs.
• Manage calendars, schedule meetings, coordinate conference rooms, and send invitations.
• Schedule committee meetings (e.g., Medical Executive Committee, Credentials Committee, department meetings).
• Prepare agendas, meeting packets, and distribute materials in advance.
• Record minutes and track follow-up action items.
• Maintain committee records in accordance with regulatory and accreditation standards.
• Process invoices, expense reports, and purchase requests.
• Coordinate travel arrangements and reimbursements for providers or leadership.
• Serve as liaison between departments (HR, IT, credentialing office, nursing units, administration).
• Assist with special projects, audits, surveys, or accreditation site visit preparation.
• Support event coordination such as provider meetings, recognition events, or training.

Skills

3-5 years administrative experience

Education

High School diploma

Tools

MS Office

Job description

Shriners Children’s is seeking an Administrative Assistant to support medical staff with a range of clerical tasks and confidential operations. You will manage calendars, coordinate meetings, prepare materials, and serve as a liaison across departments to ensure smooth daily operations.

The role emphasizes accuracy, initiative, and the ability to handle multiple priorities in a fast-paced healthcare setting. Prior healthcare admin experience is preferred and professional conduct is essential.