Healthcare Administration - Entry Level Training Program

Dreambound Inc.; Mesa (AZ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

401k

Job summary

BASIS Ed seeks a Grant Development & Administration Specialist at our Scottsdale Central Office. The role focuses on identifying, researching, and pursuing grant funding to support school initiatives and alignment with priorities.

You will prepare and submit federal, state, local, and private grants, ensuring compliance across requirements and timelines. The position also supports post-award activities, including grant draws, amendments, and reporting, with emphasis on MOE compliance in IDEA

Qualifications

• Bachelor's degree from an accredited college or university.
• Ability to obtain IVP Fingerprint Clearance Card within 90 days of employment.
• Pass satisfactory state background check and pre-employment background check.
• 1+ year in the public education sector.
• 1+ year of grant management experience.
• 1+ year managing large datasets in Excel.
• Computer Skills: Microsoft Office Suite and Microsoft Teams.
• Preferred: Bachelor's degree in business and/or education administration.
• Experience with federal grants management.
• Experience with grant writing and programmatic compliance.

Responsibilities

• Identify, research, evaluate, and communicate grant opportunities.
• Collaborate with school leadership and Finance to prepare compliant grant applications.
• Prepare and submit grant proposals, budgets, narratives, and amendments.
• Evaluate grant opportunities for eligibility, funding potential, and alignment.
• Coordinate grant timelines, deliverables and documentation for submissions.
• Research grant requirements and ensure compliance with regulations.
• Assist MOE compliance activities and state reporting.
• Assist post-award administration: reporting, amendments, and reimbursements.
• Maintain organized grant files and audit-ready records.
• Provide backup support during peak workload periods.
• Collaborate with Compliance, Legal, and other stakeholders.

Education

Bachelor's degree

Bachelor's degree in business and/or education administration

Tools

Jira

Confluence

Intacct (Sage)

Job description

Grant Development & Administration Specialist

BASIS Ed is seeking a Grant Development & Administration Specialist at our Scottsdale Central Office! The BASIS Ed Grant Development & Administration Specialist is primarily responsible for identifying, researching, and pursuing grant funding opportunities that support the organization's strategic initiatives and the needs of its schools. This role is responsible for assisting with the preparation and submission of federal, state, local, and private grant applications, as well as evaluating grant opportunities identified by schools to determine eligibility, feasibility, and alignment with organizational priorities. Responsibilities include coordinating with the Compliance team and other internal stakeholders to gather the information necessary to prepare accurate, competitive, and timely grant applications while ensuring compliance with applicable grant requirements.

This position will also provide operational support to the Grants team during peak workload periods by assisting with grant draws, amendments, reporting, and other post-award activities to help ensure schools maximize available funding and maintain compliance with grant requirements. Experience working with IDEA Maintenance of Effort (MOE) requirements is preferred. This individual must be organized, detail oriented, have an aptitude for research, be proficient with Microsoft Office Suite applications, with an emphasis on Excel, and have experience managing projects and grant lifecycles from inception to completion. Under the supervision of the Grants Manager, this team member will interact with various departments and all levels of management in the interest of achieving strategic objectives, securing and maximizing grant funding opportunities for the schools, and embodying the BASIS Ed philosophy and its value proposition.

Essential Functions

• Identify, research, evaluate, and communicate federal, state, local, and private grant funding opportunities that align with the strategic priorities and operational needs of BASIS Ed and its schools.


• Collaborate with school leadership, School Management, Finance & Accounting, Compliance, and other stakeholders to gather information necessary to prepare competitive and compliant grant applications.


• Prepare, draft, edit, and submit grant proposals, applications, budgets, narratives, amendments and support documentation within established deadlines.


• Evaluate grant opportunities identified by schools to determine eligibility, funding potential, compliance requirements, and alignment with organizational priorities.


• Coordinate grant application timelines, deliverables, and supporting documentation to ensure accurate and timely submissions.


• Research grant requirements, program guidance, and funding regulations to ensure applications comply with applicable federal, state, local, and private grant requirements.


• Partner with the Finance team to oversee IDEA Maintenance of Effort (MOE) compliance, including annual calculations, monitoring expenditures, evaluating eligibility for MOE exceptions and allowable reductions, preparing required documentation, maintaining supporting records, and assisting with state reporting to ensure continued compliance with federal IDEA regulations.


• Assist with post-award grant administration by supporting reporting requirements, amendments, budget revisions, reimbursement requests (draws), and other grant-related activities to maximize funding and maintain compliance.


• Maintain organized grant files, application records, funding calendars, and supporting documentation to ensure audit readiness and compliance.

Grant Operations & Cross-Functional Support (30%)

• Provide backup support to the Grants team during peak workload periods by assisting with reimbursement requests (draws), amendments, grant reporting, closeout activities, and other grant administration responsibilities to ensure schools receive and retain all available funding.


• Collaborate regularly with the Grants, Compliance, Finance & Accounting, School Management, Legal, and other internal stakeholders to support grant development, administration, and compliance initiatives.


• Assist with data collection, research, reporting, and process improvement initiatives that enhance the effectiveness and efficiency of the grants function.


• Support grant monitoring activities, audits, and site reviews by coordinating documentation and responding to requests from federal, state, and local agencies.


• Stay informed of emerging funding opportunities, legislative changes, and grant program updates that may benefit BASIS Ed schools.


• Perform other duties as assigned.

Position Qualifications

Required Education

Bachelor's degree from an accredited college or university

Certifications and Credentials

Ability to obtain IVP Fingerprint Clearance Card within 90 days of employment and pass satisfactory applicable state background check and pre-employment background check.

Experience

• 1+ year in the public education sector


• 1+ year of grant management experience


• 1+ year managing large datasets in Excel


• Computer Skills: Microsoft Office Suite and Microsoft Teams

Preferred Education

Bachelor's degree in business and/or education administration

Certifications and Credentials

None

Experience

• 3+ years experience working in public charter schools


• 3+ years experience with federal grants management


• 3+ years experience with grant writing and programmatic compliance


• 3+ years of Excel and managing large datasets


• Experience working in Jira and Confluence, Intacct (Sage)


• Experience in the following Arizona, Arkansas, Texas, Louisiana and DC.

Additional Job Information

Benefits and Salary

• Salary for this position is competitive and dependent on education and experience


• BASIS Ed offers a comprehensive benefits package, including but not limited to:


• Employer paid medical and dental insurance


• Vision insurance


• PTO


• Ability to add dependents


• 401k with partial match that grows over time


• Employee Assistance Program


• Childcare Savings Opportunity (KinderCare tuition discount)

Notice of Non-Discrimination: In accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Title II of the Americans with Disabilities Act of 1990, the Boy Scouts of America Equal Access Act and applicable state law, BASIS* does not discriminate on the basis of actual or perceived race, color, religion, national origin, sex, age, disability, gender identity or expression, or any other classification protected by law in any of its business activities, including its educational programs and activities which comply fully with the requirements of state and federal law and Title IX. The following person has been designated to handle inquiries regarding BASIS' non-discrimination policies: Beverly Traver, Compliance and Equity Investigator, BASIS Educational Group, LLC., 7975 N. Hayden Rd, Scottsdale, AZ 85258, [phone]. *As used in this policy, the term \"BASIS\" refers to: BASIS Educational Group, LLC, BASIS Charter Schools, Inc., BTX Schools, Inc., BDC, A Public School, Inc., BBR Schools, Inc., and all affiliated entities.