Health System Specialist

U.S. Department of Veterans Affairs; Los Angeles (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

U.S. Department of Veterans Affairs' VA Greater Los Angeles Healthcare System seeks a Health System Specialist to support the Deputy Medical Center Director in achieving the facility's mission and goals.

The role requires deep health care knowledge, strong staffing and recruitment management, exceptional communication, and the ability to prioritize competing demands. The position also involves planning and coordinating high-level initiatives, working with the executive leadership, reviewing

Qualifications

• Bachelor's or higher in health administration, public health administration, or related field.
• One year of specialized experience at GS-12 level or equivalent in health care administration or management.
• Experience coordinating staffing, recruitment, and administrative activities in a health system.

Responsibilities

• Develops administrative and strategic operational initiatives to identify problems, analyze data, and propose solutions.
• Plans and reviews resource requests within the executive chain of command and makes recommendations.
• Assist in prioritizing resource allocations across the health care system with other staff.
• Assist the Executive Leadership Team in assessing needs and presenting them to stakeholders.
• Reviews budget initiatives, policies, and procedures to align with VA/VHA standards.
• Conducts analytical studies on operational processes and special projects.
• Other duties as assigned.

Skills

Staffing management

Recruitment

Communication skills

Prioritization

Strategic planning

Education

Health administration education

Job description

Summary

The Health System Specialist at VA Greater Los Angeles Healthcare System administratively supports the Deputy Medical Center Director in accomplishing the facility's mission and goals and must possess in-depth knowledge of in health care. Responsible for effectively managing staffing and recruitment activities with exceptional communication skills and the ability to prioritize competing demands. The role also includes expertise in planning and coordinating high-level initiatives.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Health System Administration Series - 0671 Individual Occupational Requirements (IOR): Undergraduate and Graduate Education: Major study - hospital administration - public health administration - or related fields such as business or public administration with course work in health care administration. OR - Specialized Experience: Progressively responsible analytical or administrative - or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative - clinical - or other service activities - and provided knowledge of the following: Missions - organizations - programs - and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide - agency - and facility systems and requirements in various administrative areas such as budget - personnel - and procurement. OR - Special Provision for In service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience - provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies - practices - and procedures - and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses - work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to meeting the TIG and IOR you must also meet: GS-13 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Ability to collaborate with an Executive Leadership Team and senior leaders - manage staffing and recruitment activities - communication skills and ability to prioritize competing demands - timely completion of action items and quick turnarounds on urgent tasks - and ability in planning and coordinating high-level initiatives. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0600/health-system-administration-series-0671/

Duties

• Duties include but are not limited to
• Develops a thorough - administrative and strategic operational initiatives of the organization that enables the specialist to identify problems - analyze data - and recommend resolutions based on specific knowledge of the organization's objectives and priorities - resources - and catchment area
• Plans - organizes - trends and reviews requests for resources within their assigned executive's chain of command and makes recommendations - based upon the relative needs while considering their ability to utilize the resources requested
• Assist in prioritizing resource allocations throughout the healthcare system in conjunction with other Director's Office Staff
• Assist the Executive Leadership Team in assessing needs in a realistic fashion - documenting them effectively - and presenting them to a diverse audience of internal and external stakeholders
• Reviews resources requests for FTEE - Equipment - Overtime - and Space - and keeps abreast of the medical center budget and forecasts needs based on regional market trends
• Reviews policies and procedures that are in conformance with the overall philosophy of the Veterans Health Administration (VHA) related to all aspects of healthcare programs
• Reviews medical center budget initiatives - subsequent justifications and defends for the clinical or administrative service/program
• Reviews audits and evaluations which are conducted at the facility
• Conducts analytical studies on particular operational processes - issue topics - or related special projects
• Studies and projects addressed are commonly so diverse and complex that they often require input and assistance from departmental or program offices
• other duties as assigned
• Work Schedule: Monday - Friday - 8:00am to 4:30pm Telework: This position may be authorized for Ad-Hoc telework
• Telework eligibility will be discussed during the interview process
• Position Description/PD#: Health System Specialist/PD13291A Relocation/Recruitment Incentives: NO Permanent Change of Station (PCS): No