Health Services Coordinator

City Of Gainesville, FL; Gainesville (FL); On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

On-site fitness centers

Tuition reimbursement

On-site medical staff

Wellness program

Health insurance

Pension plan

Paid leave and holidays

Job summary

City of Gainesville seeks a Health Service Coordinator to support the Occupational Health program, delivering administrative and clerical services to City employees and retirees.

The role requires an associate degree in business or health-related fields and three years in a health-related field, or equivalent experience. You will ensure HIPAA compliance, manage scheduling, budgets, and MIS reporting in a clinical setting.

Qualifications

• Associate degree in business or health-related subject with 3 years in a health-related field or equivalent combination.
• Familiarity with HIPAA, FMLA, and state/federal records requirements.
• Experience in administrative/clerical work within a clinical setting.

Responsibilities

• Coordinate scheduling of departmental activities and outside medical providers.
• Administer the Family and Medical Leave Act and ensure compliance with regulations.
• Coordinate Drug Free Workplace Program and regulatory compliance.
• Coordinate city physical exam programs including five-year and police/fire assessments.
• Prepare reports, track program implementation, and MIS data submissions.
• Assist with budgeting and maintain departmental records and expenditures.

Skills

HIPAA compliance

FMLA knowledge

Communication skills

Records management

Budget knowledge

Education

Associate degree in business or health-related field

Tools

MIS reporting

Computer literacy

DOT regulations

Job description

If you are an Internal City Employee, Retiree or Dependent/Survivor of a City Employee please apply internally via Career Icon in your Workday account.Make a difference in the community you live in! As a Community Builder—an employee with the City of Gainesville— you will have a direct hand in building and improving your community and making a visible impact on the lives of your neighbors. Working for local government is more than a job, it’s a chance to contribute to community success and to help enhance the Gainesville way of life.Department:GG_Risk Management: Health and Wellness ServicesSalary Range Minimum:$19.13Salary Range Maximum:$29.85Closing Date:10/22/2026Job Details:The Employee Health Services Department is currently seeking a qualified Health Service Coordinator to join their team. They are looking for an innovative self-driven individual who desires to be challenged and will deliver excellent customer service.This is a position in the City’s Occupational Health program providing administrative and clerical services to City employees and retirees.To qualify for this position you must have: graduated from a two year college or university with major course work in business or health related subjects, and three years experience in a health related field; or an equivalent combination of education and experience which provide the required knowledge, skills and ability.Job Description:SUMMARYThis is paraprofessional work performing varied administrative and technical duties in a comprehensive clinical setting.The position allocated to this classification reports to a designated supervisor and works under limited supervision. Work in this class is distinguished from other classes by its paraprofessional tasks supporting health services.EXAMPLES OF WORK**This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.ESSENTIAL JOB FUNCTIONSCoordinates all scheduling of departmental activities, including working with outside medical providers to ensure prompt delivery of health related services to City employees.Administers the Family and Medical Leave Act on a daily basis and coordinates with other City departments to ensure compliance with Federal Regulations and City Policies and Procedures.Coordinates the implementation of the City’s Drug Free Workplace Program on a daily basis, including working with other City departments to ensure compliance with Federal and State Regulations and City Policy.Coordinates City physical exam programs, including the five-year program and Police and Fire assessments.Works closely with Department and Division managers to develop departmental program plans.Prepares and tracks program implementation. Prepares reports and statistical data.Prepares and submits MIS reports to the Department of Transportation.Coordinates the diabetic educational and compliance program.Coordinates the prescription drug inventory program.Coordinates annual budget process within the department.Assists in monitoring and organizing work files.Ensures access and security is in compliance with HIPAA regulations.Receives and reviews purchase and personnel requisitions.Maintains and monitors records of departmental expenditures.Attends work on continuous and regular basis.NON-ESSENTIAL JOB FUNCTIONSAssists in preparing and conducting studies, reports and surveys.Prepares and maintains department policy and procedures manuals.May act as lead-worker on assigned projects.Performs other related duties as assigned.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.EDUCATION AND EXPERIENCEAssociate degree from an accredited college or university with major course work in business or health related subjects, and three years experience in a health related field; or an equivalent combination of education and experience which provide the required knowledge, skills and ability.NOTE:Will be required to become thoroughly familiar with DOT and City of Gainesville Drug and Alcohol testing programs within sixty days of hire.Typing at a speed acceptable to department needs may be required.CERTIFICATIONS OR LICENSESLicensesNone.CertificationsNone. KNOWLEDGE, SKILLS AND ABILITIESThorough knowledge of office practices and procedures, business English, spelling and commercial arithmetic.Thorough knowledge of medical terminology and HIPAA regulations.Working knowledge of FMLA.Knowledge of Florida public record laws.Knowledge of computers and relevant software.Some knowledge of principles and practices of budget preparation.Some knowledge of research methods, practices and techniques.Ability to conduct surveys.Ability to maintain security and confidentiality.Ability to maintain records and prepare reports.Ability to communicate effectively, both orally and in writing.Ability to work effectively with co-workers and the general public.Ability to maintain security and confidentiality.PHYSICAL AND ENVIRONMENTAL REQUIREMENTSTo perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.PHYSICAL REQUIREMENTSWhile performing the duties of this job, the employee is often required to sit for prolonged periods of time.WORK ENVIRONMENTMay be required to attend meetings outside regular business hours.Note:May Require Assessment(s).May fill multiple positions.May establish an eligibility list.Come join our team! The City of Gainesville offers a competitive benefits package and opportunities to grow both professionally and personally.All ‘regular’ employees are eligible for traditional benefits such as health insurance, life insurance, paid leave, 11 paid a holidays a year, a pension plan and a deferred compensation plan, but we also offer great things like on-site fitness centers, tuition reimbursement, on-site medical staff and a wellness program to keep you healthy and happy. Please note; benefits are not available for temporary employees.Equal OpportunityThe City of Gainesville is an equal opportunity/affirmative action employer and does not discriminate in hiring. Minorities, women and individuals with disabilities are encouraged to apply. Individuals with a disability, who require special accommodations during the selection process, should notify the Human Resources Department at 352-334-5077 or TDD/TTY at 352-334-2292.Veterans' PreferenceVeterans are encouraged to apply. Veterans’ Preference ensures that veterans and eligible persons are given consideration at each step of the selection process. However, preference does not guarantee that a veteran or other eligible person will be the candidate selected to fill the position. Section 295.07, Florida Statutes (F.S.) specifies who is eligible for Veterans’ Preference. State of Florida residency is not required for Veterans’ Preference.If you are unable to apply online due to a disability, contact recruiting at [e-mail] or by calling 352-334-5077.