Health Record Coordinator

Bay Vista Healthcare & Wellness Centre; California (MO); On-site; USD 42,000 - 65,000; Full time

Job summary

Bay Vista Healthcare & Wellness Centre seeks a Health Record Coordinator to develop and maintain a compliant health record system for the center.

The role covers administrative duties, supervisory responsibilities, and technical tasks such as initiating health records and logs, while ensuring HIPAA compliance and accurate documentation.

Candidates should have a high school diploma, strong English skills, healthcare experience, and basic computer proficiency.

Qualifications

• High School diploma.
• Strong written and verbal skills in English necessary for business.
• Administrative and organizational ability.
• Knowledge of medical terminology.
• Previous experience in a health care setting.
• Prior health record experience preferred.
• Supervisory experience preferred.
• Basic computer experience preferred.

Responsibilities

• Maintains Health Record System according to Federal, State and Community requirements.
• Participates in assigned meetings and inservices.
• Meets unit work goals through assignment of staff to resident care needs.
• Monitors staff performance through coaching, praises and recognizes effective performance or takes direct corrective action after coaching (counseling) as needed.
• Initiates Resident Health Record.
• Initiates and maintains logs and indices as required: Admission/Discharge Register; Master Patient Index; Disease Index; Medicare Log (if applicable).
• Assembles, analyzes and completes discharge records.
• Presents professional image to consumers through dress, behavior and speech.
• Adheres to Company standards for resolving consumer concerns.
• Ensures that all consumer/resident rights are protected.

Skills

English communication

Administrative ability

Organizational skills

Medical terminology knowledge

Health care experience

Supervisory experience

Basic computer experience

Education

High School Diploma

Tools

Computer basics

Job description

Health Record Coordinator assists in developing and maintaining an appropriate health record service and system for the center.

Health Record Coordinator QUALIFICATIONS

• High School diploma.
• Strong written and verbal skills in English necessary for business.
• Administrative and organizational ability.
• Knowledge of medical terminology.
• Previous experience in a health care setting.
• Prior health record experience preferred.
• Supervisory experience preferred.
• Basic computer experience preferred.

Health Record Coordinator GENERAL DUTIES AND RESPONSIBILITIES:

ADMINISTRATIVE

• Maintains Health Record System according to Federal, State and Community requirements.
• Participates in assigned meetings and inservices.

Health Record Coordinator SUPERVISION (if applicable)

• Meets unit work goals through assignment of staff to resident care needs.
• Monitors staff performance through coaching, praises and recognizes effective performance or takes direct corrective action after coaching (counseling) as needed.

Health Record Coordinator TECHNICAL

• Initiates Resident Health Record.
• Initiates and maintains logs and indices as required:
• Admission/Discharge Register
• Master Patient Index
• Disease Index
• Medicare Log (if applicable)

Job Descriptions Manual

Health Record Coordinator (Note: also may be referred to as Health Records Director or Medical Records Director in Health Records Manual.)

Administrator

• Audit System
• Discharge Control Log
• Chart Removal Log
• Resident Care Plan Log
• Telephone Audit Log
• Performs Audits
• Admissions
• Discharge
• Routine Quality Assurance Audits
• Special as required
• Coordinates Physician Documentation
• Telephone Orders
• History and Physicals
• Monthly Physicians Orders
• Physicians’ Progress Notes
• Certifications and Recertifications
• Discharge Summaries
• Thins charts and maintains overflow files as required.
• Maintains and controls release of information within State, Federal and HIPPA regulations:
• Subpoena in conjunction with Senior Vice President of Clinical Compliance
• Correspondence – including legal
• Access to Records
• Records and maintains minutes of meetings as assigned.
• Inputs and prints computerized medical records forms.
• Prepares statistical reports as required.
• Destroys old health records as required.
• Assembles, analyzes and completes discharge records.
• Maintains unit filing system.

CONSUMER SERVICE

• Presents professional image to consumers through dress, behavior and speech.
• Adheres to Company standards for resolving consumer concerns.
• Ensures that all consumer/resident rights are protected.