Health Programs Administrative Specialist

Medavie; San Marcos (CA); On-site; CAD 41,000 - 47,000; Full time

Benefits offered by this job

Pension Plan

Private health coverage

Bonus program

Job summary

Medavie is seeking a detail-oriented administrator to support the Nova Scotia Prescription Monitoring Program (NSPMP). The role involves handling confidential information with professionalism, managing inquiries, and coordinating registrations and onboarding for prescribers. Hybrid work option with Newfoundland location flexibility within Nova Scotia.

Strong MS Office and PDF skills are required. Educational background in Pharmacy Technician or Medical Administration is preferred; 2-5 years of

Qualifications

• Post-secondary degree (or combination of experience and diploma) in Pharmacy Technician, Medical Office Administration, Business Administration, Science or related field.
• Pharmacy technician or pharmacy assistant training would be an asset.
• 2-5 years of administrative support experience; experience in hospital/pharmacy/clinical setting handling confidential information helpful.
• Strong MS Word, Excel and PDF tools skills; accurate data entry and troubleshooting abilities.
• Bilingualism (English/French) would be an asset but not required.

Responsibilities

• Be the main contact for incoming inquiries; manage PMP email inbox and 1-800 line; escalate issues as needed.
• Perform general administrative duties: mail, data entry, scanning, emailing, redacting documents, preparing mailing packages; update public PMP website.
• Provide support to Manager NSPMP and team; assist with document prep, PowerPoint, follow-ups, and Excel reports.
• Manage program registrations and prescriber onboarding; coordinate enrolment for postgraduate prescribers.
• Contact out-of-province prescribers to register, explain process, and complete onboarding.

Skills

Administrative support

Microsoft Word

Microsoft Excel

Data entry

Customer service

Troubleshooting

Education

Post-secondary degree

Diploma/experience focus in Pharmacy/Medical Administration

Tools

Adobe PDF

Foxit PDF

Job description

Medavie is seeking a detail-oriented administrator to support the Nova Scotia Prescription Monitoring Program (NSPMP). The role involves handling confidential information with professionalism, managing inquiries, and coordinating registrations and onboarding for prescribers. Hybrid work option with Newfoundland location flexibility within Nova Scotia.

Strong MS Office and PDF skills are required. Educational background in Pharmacy Technician or Medical Administration is preferred; 2-5 years of