Health Information Services Administrator

State of Indiana; Madison (IN); On-site; USD 35,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid holidays

Education reimbursement

Free parking

LinkedIn Learning access

Job summary

State of Indiana is seeking a Health Information Services Administrator in Madison, IN to oversee HIS operations, ensure HIPAA compliance, and lead governance efforts. The role emphasizes data reporting, staff training, and accurate medical record handling within the Cerner EMR ecosystem.

Ideal candidates bring 8+ years of experience in health information management, strong regulatory knowledge, and excellent leadership and coaching abilities.

Qualifications

• Familiarity with state and federal confidentiality codes, including HIPAA.
• Understanding of The Joint Commission, CMS, and state health information regulations.
• Ability to operate coding software and hospital information systems.
• Ability to compile and analyze health data reports as requested.
• Strong leadership skills: delegate, set direction, and manage workflow.
• Ability to train and mentor staff, provide feedback and coaching.

Responsibilities

• Oversee daily operations of Health Information Services and ensure quality customer service.
• Act as HIPAA Privacy & Security liaison, track privacy-related requests and disclosures.
• Chair and participate in hospital governance committees and task groups.
• Train HIS clerks in recordkeeping, data entry, and reporting in Cerner EMR.
• Provide ICD-10/DSM-5 coding guidance for timely and accurate coding.
• Manage disclosure of protected health information per laws.
• Generate monthly/quarterly/yearly statistical reports and custom Cerner reports.
• Ensure compliance with TJC and CMS documentation standards.

Skills

HIPAA familiarity

Regulatory knowledge (CMS/TJC)

Computers & coding software

Report compilation

Leadership & delegation

Coaching & feedback

Education

8+ years of relevant experience

Tools

Cerner EMR

Job description

Health Information Services Administrator

Location: Madison, IN, US, 47250

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About Madison State Hospital:

Madison State Hospital is located in a rural area overlooking the Ohio River and has served the citizens of Indiana for over a century, opening its door to patients in 1910. As part of the Indiana State Psychiatric Hospital Network, our staff offer comprehensive treatment programs utilizing a Trauma Informed Care approach. Patients admitted for treatment can participate in individual therapy, medication therapy, family therapy, psycho-educational groups, rehabilitation therapies, chaplain services, co-occurring programming, as well as employment opportunities. Unit-based programming is augmented with campus-wide specialty groups. MSH has been a state leader in evidenced-based medication prescribing to both reduce the risks associated with polypharmacy and optimize clinical outcomes. The hospital clinical and medical leadership collaborate with the unit treatment teams to provide the most contemporary and comprehensive care possible.

The salary for this position traditionally starts at $39,000.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Oversee the daily operations of the Health Information Services Department and provide excellent customer service.
• Serve as hospital Health Insurance Portability & Accountability (HIPAA) Privacy and Security Liaison by tracking and follow-up on all privacy complaints, amendment requests, restriction requests, and accounting of disclosure requests.
• Participate in Hospital Governance by Chairing and participating in hospital committees and task groups.
• Train and direct the HIS Dept clerks in the performance of their duties (i.e., recordkeeping, chart analysis, information disclosure, preparation and submittal of court commitment reports, data entry into the Cerner electronic medical record.
• Consult on ICD-10 and DSM-5 coding inquiries for accurate and timely coding of diseases and procedures for reimbursement and statistical report generation.
• Manage the disclosure of protected health information, ensuring that state and federal regulations are adhered to.
• Manage the generation of monthly, quarterly, and yearly statistical reports and specialized studies as requested. Manage the collection of data and data tabulation by HIS staff. Design and write custom reports in the Cerner EMR.
• Manage the accuracy and timeliness of analysis of medical records according to The Joint Commission (TJC) standards and Medicare/Medicaid (CMS) documentation regulations.
• Develop and implement FSSA and hospital privacy and security policies and procedures that meet federal and state regulations for patient health information.
• Serves as records coordinator and oversees the retention and destruction of hospital records, including patient medical records, according to DMHA, state, and federal regulations.
• Develop and conduct concurrent and retrospective review studies of medical records according to The Joint Commission standards.
• Prepare health data for continuous performance improvement and TJC/CMS accreditation surveys.
• May perform data entry for Research Institute (NRI) reporting, as required by The Joint Commission.
• Maintain a working knowledge of state and federal confidentiality laws, and CMS regulations, which govern mental health and medical record practices.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Familiarity of state and federal confidentiality codes, including HIPAA regulations.
• Understanding of The Joint Commission, CMS, and state regulations regarding health information management.
• Ability to operate computers and coding software.
• Ability to compile reports as requested.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A degree is not required. However, at least 8 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .