Health Information Management Technician 1 (Kingsboro ATC)

The Office of Addiction Services and Supports; New York (NY); On-site; USD 53,000 - 68,000; Full time

Benefits offered by this job

Location pay

Job summary

The Office of Addiction Services and Supports (OASAS) in New York State seeks a Health Information Management Technician 1 to ensure accurate medical documentation, coding, and data for Medicaid billing. The role supports confidentiality, privacy compliance, and health information management functions across treatment centers.

Responsibilities include reviewing records, coding procedures, coordinating with the EHR team, and maintaining data quality for audits.

Qualifications

• RHIA or RHIT certification required.
• Eligibility for NY HELPS transfer or permanent status is included.
• Must meet Medicaid/Medicare eligibility requirements.

Responsibilities

• Collect, review, and process medical/clinical/dental records for Medicaid funding and billing.
• Transcribe and code medical, clinical, and mental health services per national classification systems.
• Maintain health information disclosures and run reports for timely requests.
• Apply and monitor policies for access and disclosure of protected health information; track privacy issues.

Education

RHIA or RHIT certification

Job description

Description

This position ensures that the necessary components are present, complete, and accurate, such as clinical progress notes, laboratory reports, and treatment records; and notifies appropriate staff of discrepancies.

DUTIES

• Collects, reviews, and processes facility staff medical and clinical services documentation as required for Medicaid funding and billing.
• Transcribes and codes medical, clinical, and mental health services, diseases, procedures, therapy treatments, and diagnoses in accordance with national classification systems.
• Corresponds with individuals and entities regarding health record information.
• Enters and maintains databases for the tracking of health information disclosures and runs reports to ensure timely completion of requests.
• Applies and implements legal and regulatory policies, procedures, and requirements for access and disclosure of protected health information; and tracks, reports, and/or investigates privacy issues and breaches.
• In coordination with the EHR Team, and provides technical assistance, training, support, and guidance to facility and clinical staff on health information management requirements, including diagnostic and procedural coding, to meet local, state, and federal guidelines.
• In coordination with the EHR Team, advises clinical staff on health records policy and procedures and instructs treatment staff in proper methods of entering data into health records.
• In coordination with EHR Team, prepares, retrieves, and participates in data collection and presentation for clinical and administrative review.
• Conducts audits for utilization review activities; and refers deficiencies to the Utilization Review Committee for further investigation.
• Implements corrective actions as determined by internal and external audit findings
• Other duties as assigned

Qualifications

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

HELPS Minimum Qualifications

The minimum qualification for a Health Information Management Technician 1 is certification by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT).

OR

Transfer Opportunity

Candidates must have permanent status as a Health Information Management Technician 1 and be eligible for transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law. To be eligible for 70.1 transfer, candidates must have one year of permanent competitive or 55-b/55-c service in a qualifying title within two salary grades of the SG-13 level and must be currently certified by the American Health Information Management Association as a Registered Health Information Administrator (RHIA) or as a Registered Health Information Technician (RHIT).

NOTE: Candidate(s) must be eligible and maintain eligibility for full and unconditional participation in the Medicaid and Medicare programs. Failure to maintain Medicaid/Medicare eligibility will result in the termination of employment.

Mandatory overtime (MOT) is a requirement of this position. Chosen candidate(s) will be added to the mandatory overtime roster, which is utilized on a rotating basis. The MOT is applied during times of emergency, when all other staffing options have been exhausted (volunteers, hourly staff, contracted staff). Our Addiction Treatment Centers (ATCs) operate 24/7/365 programing. Therefore, MOT IS an essential function of this position and is critical to maintaining adequate staffing at all times in order to ensure the health and safety of clients within the facility.

Additional Comments

$53,132 - $67,990

• Plus Location Pay 4,150

Background Investigation Requirements

Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC) that includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees may be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.

The mission of the New York State Office of Addiction Services and Supports (OASAS) is to provide, support, and oversee a data-driven continuum of addiction services delivered with equity, dignity, compassion, and respect. OASAS and the Division of Addiction Treatment Centers (ATCs) are committed to establishing environments of safety and non-violence in keeping with the trauma informed Sanctuary Model. The standards and duties for each are to be performed in support of Sanctuary Model commitments to non-violence, emotional intelligence, democracy, open communication, social responsibility, social learning, and growth & change.

OASAS recognizes the value that different people, perspectives and cultures bring to the agency. We strive to create an inclusive culture that uplifts and supports our staff, fostering a sense of belonging in the workplace. Individuals with lived substance use and/or gambling experience are encouraged to apply.

New York State OASAS is an equal opportunity employer and provides opportunity for all regardless of race, gender, religion, national original, sexual orientation, gender identity, age, veteran status, ability, or any other protected class. OASAS encourages people with disabilities to apply. If you need a reasonable accommodation at any point in the application or hiring process, please reach out to [e-mail].

OASAS Addiction Treatment Centers are Tobacco Free Facilities.