Health Information Management Coordinator

Oceans Healthcare; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Haven Behavioral Healthcare, an Oceans Healthcare Company, seeks a Health Information Management Coordinator to coordinate health information processes under direction of RHIA/Director. You will prepare and maintain medical records, ensure accuracy, and support compliance with Joint Commission and State regulations.

Strong communication and organization are essential. Responsibilities include managing patient records, ensuring timely chart completion, releasing information, and maintaining

Qualifications

• Must be able to communicate effectively and be highly organized.
• Demonstrates confidence and decision making skills.
• Computer literacy required; CPR certification and Oceans approved de-escalation program are needed.

Responsibilities

• Manages health information responsibilities including patient record maintenance and filing.
• Ensures timely completion and integrity of medical records; scans documents for billing.
• Releases information in a timely manner and maintains accurate filing system.
• Coordinates information on incoming patients and ensures records are complete and accessible.

Skills

Communication

Organization

Decision making

Computer literacy

Education

High school diploma

Job description

Haven Behavioral Healthcare, an Oceans Healthcare Company, is a behavioral healthcare system providing high-quality, specialty behavioral health services for individuals with mental health and substance abuse issues. Our success is a reflection of the excellence and dedication of our employees at every level of our facilities. The culture of our hospitals is built around service. All jobs performed on our team are worthwhile and every employee makes a difference. If you are looking for an opportunity to grow personally and professionally while delivering compassionate, quality care we encourage you to explore career opportunities with Haven.

The Health Information Management Coordinator (HIM Coordinator) provides coordination of Health Information Process under the direction of a RHIA and/or Director. Prepare and maintain accurate medical records information according to established procedures within a medical records unit. Uses appropriate communication skills and knowledge of age/disability cultural diversity and provides emergency response, referred and assistive. All duties to be done in accordance with Joint Commission, Federal and State regulations, Oceans Mission, policies and procedures and Performance Improvement Standards.

Essential Functions:

• Manages all health information responsibilities including patient record maintenance, ensuring that appropriate medical record components are completed accurately by medical staff and filed properly and timely in accordance with various accrediting agencies and established institution policies and procedures.
• Assures timely completion, integrity and authenticity of medical records; places discharged charts in accepted chart order; scans documents into system to be sent up for billing; backs up HIM information for safety; notifies the RHIA/Director and Administrator deviations of accepted practices.
• Gathers, receives and monitors all information on in-coming patients in accordance with standard policies and procedures.
• Ensures all transcribed records are complete, correct and placed on patient records.
• Accurately releases information in timely manner.
• Assures immediate access of any chart of any particular type of chart using acceptable filing, coding and deficiency tracking.
• Communicates with RHIA/Director regarding issues related to releasing protected health information; communicates concern and diagnosis to other departments for completion of financial processes.
• Maintains an accurate and efficient filing system.
• Sends completed records to offsite storage facility for storage once complete.
• Performs other duties and projects as assigned.

Requirements

A high school diploma required. Additional training in Health Information Management department functions or 1-3 years of Health Information Management department experience preferred.

Must be able to communicate effectively, be assertive in dealing with requests, and be highly organized. Demonstrates confidence and decision making skills. Computer literacy. Must have strong verbal and written skills. Has the ability to work well with others and to communicate with other departments effectively. Must be well organized, flexible and responsible. Must successfully complete CPR certification and an Oceans approved behavioral health de-escalation program.

Subject to many interruptions. Occasional pressure due to multiple calls and inquiries. This position can be high paced and stressful; must be able to cope mentally and physically to atmosphere. Work requires spending approximately 90% or more of the time inside a building that offers protection from weather conditions but not necessarily from temperature changes.