Health Education Assistant

Kaiser Permanente; Napa (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Kaiser Permanente is seeking a Health Education Assistant to help maintain the health education center, support programs, and assist members, physicians, and staff with resources and online tools.

Responsibilities include coordinating referrals, booking appointments, handling registrations, and ensuring smooth daily operations across Health Education Centers. Strong communication and basic MS Office skills are required.

Qualifications

• Associates degree in Health Sciences or related field is required.
• HS diploma or GED required.
• Must pass Intermediate MS Office, Word, Excel and PowerPoint tests.
• Clear verbal and written communication skills.

Responsibilities

• Provide program support and assist customers with health education services.
• Assist with referrals, scheduling, and registration for classes and resources.
• Maintain daily operation of Health Education Center and classes.
• Coordinate logistics and materials for programs and promote events.
• Support educators by booking appointments and managing the booking system.

Skills

Customer service

Communication

Scheduling

Team coordination

Education

Associates degree in Health Sciences

High School Diploma or GED

Tools

MS Office

Job description

Job Summary:

Health Education Assistants maintain daily operation of the health education center and programs. They provide program support and assistance to the department, internal and external customers. They assist members, physicians, staff, instructors and community members in utilization of health education services, patient resources, and online technology tools.

Essential Responsibilities:

• Provides excellent customer service that support behavior change, health promotion and organizational priorities.
• Assesses individual patients needs, consults and recommends appropriate health education resources/services.
• Manage and process referrals to Health Education and book and register patients to appropriate health education resources and services.
• Respond to member requests, answer department phone and refer to other services or departments as needed.
• Conducts basic presentations (non-clinical) on health education member resources.
• Provides programmatic support for clinical initiatives that support department goals.
• Maintains daily operation of the Health Education Center(s) and Health Education classes, programs and initiatives.
• Coordinates Health Education class and program logistics and promotional materials (e.g. conduct reminder calls or secure messages).
• Support one to one appointments with Educators by booking, rooming, and providing support scheduling and appointment availability by uploading information into KP booking system.
• Registration and recovery registration of health education classes and one to one appointments.
• Orders supplies; stock Health Education Centers; track inventory, vendor management.
• Process sales and class fees, cash handling, inventory management.
• Document services provided by Health Education using internal KP clinical systems.
• Assists members in the utilization of Kaiser Permanente member-facing technology tools
• Patients are active on member facing online tools and utilize telehealth services
• Educate and orient members on member-facing technology tools (My Doctor Online, online videos, and phone applications) including kp.org registration and taking member photo.
• Coordinate work of health education volunteers and interns.
• Ensure all volunteer staff are engaged and support the mission and goals of Health Education department.
• Performs other related duties as assigned by management.

Grade: 307

Basic Qualifications:

Experience

• Minimum of one (1) year of full time or two (2) years of part time experience in the last five (5) years in Health Education or a customer/patient service area in a health care setting.

Education

• Associates degree required in Health Sciences or in a related field.
• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Must pass Intermediate level MS Office, Word, Excel and Power Point test.
• Ability to clearly communicate both verbally and written.
• The role may require working across different medical center/facilities within the same Service Area.
• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

• Bachelors degree preferred in health care related field.