Head Start Facilities Coordinator

City-of-Oakland,-Ca; Oakland (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The City of Oakland's ECFS seeks a Head Start Facilities Coordinator to oversee maintenance of ECFS facilities and vehicles, manage inventories, and coordinate with Public Works and contractors.

You will work with warehouse staff and center staff to keep facilities safe and functional, delivering reliable support to Oakland's Head Start programs and families.

Qualifications

• Adaptive; adjusts quickly to changing facility needs.
• Problem solver; addresses facility issues with varied solutions.
• Proactive; maintains preventative maintenance and inspects regularly.
• Relational & communicative; collaborates with staff, contractors & city teams.
• Comfortable with technology; uses MS Office, Adobe Sign, Jotform, ChildPlus.
• Detail-oriented; keeps accurate work orders and inventory records.

Responsibilities

• Overseeing maintenance of ECFS facilities and vehicles.
• Ordering, maintaining, and tracking inventory of supplies.
• Coordinating ECFS maintenance staff to prioritize work orders.
• Maintaining records of work orders and monitoring progress.
• Collaborating with Oakland Public Works, contractors, and property management.
• Supervising and coordinating drivers to ensure timely deliveries.

Skills

Adaptive

Problem Solver

Proactive

Relational & Communicative

Comfortable with Technology

Detail-oriented

Tools

MS Office

Adobe Sign

Jotform

ChildPlus

Job description

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

Why join the City of Oakland Human Services Department?

Situated at the heart of the Bay Area, the City of Oakland is a vibrant, diverse, and exciting place to work. It is easily accessible, at the forefront of Race and Equity work, and a full-service organization with many innovative community services.

Are you searching for a fulfilling career that allows you to make a difference and have a positive impact on the local community? Look no further! The City of Oakland's Human Services Department, Early Childhood and Family Services Division (ECFS), is seeking a highly skilled individual to join our team as a Head Start Facilities Coordinator. Come join a dynamic team of enthusiastic professionals dedicated to providing important services to a community with a rich history. You'll work with great colleagues in the ECFS who are fiercely passionate about public service and community.

We are looking for someone who is:

• Adaptive: Every day brings new challenges. You can adjust quickly, prioritize tasks, and respond effectively to changing facility needs.
• Problem Solver: You'll be responsible for addressing a wide variety of facility issues. Many problems require different solutions depending on the location, so creativity and sound judgment are essential.
• Proactive: You'll develop and maintain a preventative maintenance system by conducting regular facility inspections and addressing potential issues before they become larger, more costly problems.
• Relational & Communicative: You'll collaborate with warehouse staff, center staff, and central office teams, while also coordinating with Public Works, contractors, and property managers. Clear, timely, and professional communication is key to success.
• Comfortable with Technology: You'll use Microsoft Office, Adobe Sign, Jotform, and ChildPlus in your daily work. Based out of the ECFS warehouse, you'll also provide basic technology support and assistance to warehouse staff as needed.
• Detail-oriented: You'll maintain accurate records of work orders, preventative maintenance activities, and inventory, ensuring documentation is organized, complete, and up to date.

What you will typically be responsible for:

• Overseeing the maintenance of ECFS facilities and vehicles.
• Ordering, maintaining, and tracking inventory of supplies.
• Coordinating ECFS maintenance staff to prioritize and ensure work orders are completed in a timely manner.
• Maintaining accurate records of work orders and monitoring their status through completion.
• Collaborating with Oakland Public Works, contractors, and property management to resolve facility issues as needed.
• Supervising and coordinating drivers to ensure the timely delivery of food, supplies, and equipment.

A few reasons you might love this job:

• You will make a meaningful impact by supporting Oakland's children and families.
• You will work alongside a dedicated, supportive, and fun team based out of the ECFS warehouse.
• You will solve a variety of challenges where no two days are the same.
• You will spend your time out in the community instead of sitting behind a desk.
• You will build relationships with staff, contractors, and community partners while helping keep ECFS facilities running smoothly.
• You will see the direct impact of your work by ensuring ECFS facilities are safe, functional, and ready to serve children and families every day.

A few challenges you might face in this job:

• You may need to solve complex facilities issues that don't have a clear or immediate solution.
• You may need to balance competing maintenance requests, each requiring urgent attention and careful prioritization.
• You may need to coordinate with Public Works, contractors, and property managers to resolve facility issues within varying timelines.
• You may need to complete repairs efficiently while minimizing disruptions to center operations, which may occasionally require overtime or a flexible work schedule.

Competencies Required:

• Safety Focus: Showing vigilance and care in identifying and addressing health risks and safety hazards
• Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
• Decision Making: Choosing optimal courses of action in a timely manner
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims