Head of Office Operations & HR

Terumo Cardiovascular; San Francisco, Northern (CA, KY); Hybrid; USD 192,000 - 250,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Arnold & Porter in San Francisco and Silicon Valley seeks a Director of Administration to lead administrative and operational functions, supervise HR for legal and support staff, and ensure policy compliance. The role collaborates with local leadership and firmwide management to drive efficiency and profitability.

The position oversees office operations, facilities, budget, and talent development with a focus on innovation, AI integration, and a positive workplace culture.

Qualifications

• Four-year college degree or equivalent work experience.
• Minimum of five years of supervisory/management experience.
• Experience budgeting and negotiating contracts (leases, services, outsourcing).
• Proficiency with Windows and Microsoft 365 Office Suite; database systems/management.
• Familiarity with AI tools such as ChatGPT, Co-Pilot, Claude, Harvey.
• Ability to work with attorneys and staff in high-stress environments.
• Knowledge of HR policies, local/state/federal employment law.
• Proficiency with legal terminology and standard procedures.
• Excellent administrative, research, and organizational skills.
• Strong problem-solving, prioritization, and time management.

Responsibilities

• Promote firm culture and foster a cohesive office environment.
• Design and implement engagement programs and well-being initiatives.
• Lead as liaison between office leadership and firmwide management.
• Oversee HR, incentives, evaluations, compensation, and benefits.
• Administer office budget and track expenditures with monthly variances.
• Assist partners with billing/collections in coordination with billing team.

Skills

Leadership experience

Budgeting

Contract negotiation

AI tools familiarity

HR policies knowledge

Legal terminology

Administrative skills

Database management

Microsoft 365 Office

Multitasking

Education

Four-year college degree or equivalent

Tools

Microsoft 365 Office Suite

Database systems/management

Windows operating systems

Job description

Arnold & Porter in San Francisco and Silicon Valley seeks a Director of Administration to lead administrative and operational functions, supervise HR for legal and support staff, and ensure policy compliance. The role collaborates with local leadership and firmwide management to drive efficiency and profitability.

The position oversees office operations, facilities, budget, and talent development with a focus on innovation, AI integration, and a positive workplace culture.