Head of Automation & Business Systems

Bizee; Houston (TX); On-site; USD 120,000 - 170,000; Full time

Job summary

A technology firm for entrepreneurs is seeking an individual to oversee their compliance intelligence engine, automating monitoring for entity status and regulatory filings. The ideal candidate will have experience building complex compliance automation systems, preferably with document extraction and OCR technologies. Daily use of AI tools is expected, along with a strong understanding of state machines. This role directly impacts entrepreneurs by ensuring timely compliance and good standing with business regulations.

Qualifications

• Experience building compliance automation systems in production.
• Familiarity with document extraction and OCR technologies.
• Strong understanding of workflow orchestration.
• ERP integration experience, NetSuite preferred.

Responsibilities

• Own the compliance intelligence engine for monitoring business licenses.
• Design state machines for compliance deadlines.
• Automate EIN and IRS application processes.
• Build BOI reporting automation with deadline triggers and alerts.
• Maintain NetSuite integration with automated transaction sync.

Skills

Compliance automation systems

Document extraction

Attention to detail

AI tools usage

NetSuite integration

Tools

NetSuite

Temporal

XState

Government APIs

NetSuite

Job description

About Bizee

Bizee (formerly Incfile) has helped over 1 million entrepreneurs start and run their businesses. We’re transforming from a transaction-focused formation business to an AI-powered operating system for entrepreneurs. We champion the everyday entrepreneur, believe in self‑determination, grit, and earned success, and shun fluff, jargon, or pretense. We work hard, ship fast, and let our products speak for themselves.

What Makes Working Here Different

• AI‑native development: Claude Code and AI tools are how we work, not an experiment. Every engineer uses AI daily.
• You build it, you run it: No throwing code over the wall. DevOps is embedded in every role.
• Greenfield opportunity: We’re rebuilding foundational systems. You’ll architect, not just maintain.
• Real impact: Every feature you ship helps entrepreneurs start their businesses.
• 2028 strategic transaction: Clear timeline and goals. Your work directly drives company valuation.

Role

You will own the compliance intelligence engine that makes Bizee’s service possible. This competitive moat automates monitoring for entity status, business licenses, and regulatory filings across all 50 states. You’ll design state machines that track compliance deadlines, build AI‑powered document extraction from government systems, and trigger proactive customer actions. Every entrepreneur who avoids a missed filing deadline, every business that stays in good standing—that’s your work. Reports to CTO.

What You’ll Deliver

• 50‑state compliance engine: Annual reports, entity status, and good standing monitoring.
• AI‑powered document extraction from Secretary of State filings (all 50 states).
• Business license tracking and renewal automation for the top 10 license types.
• EIN/IRS application automation with status tracking.
• BOI reporting automation with deadline triggers and proactive alerts.
• Rules engine processing 50‑state compliance logic with < 1% error rate.
• NetSuite integration live with automated transaction sync.

You Own DevOps

• Job monitoring and alerting for all compliance automation.
• State ingestion pipeline reliability and recovery.
• Filing automation health dashboards.
• Integration monitoring for NetSuite and external APIs.

What We’re Looking For

• Built complex compliance or regulatory automation systems in production.
• Experience with document extraction, OCR, or NLP in production.
• Deep understanding of state machines and workflow orchestration.
• ERP integration experience (NetSuite preferred).
• Obsessive attention to edge cases and state transitions.
• Claude Code or similar AI tools as daily practice.
• Led teams through complex multi‑jurisdiction automation projects.

Technologies You’ll Work With

• Workflow orchestration (Temporal, Step Functions, Camunda).
• State machines (XState).
• LLM/NLP for document extraction.
• Celigo, web scraping.
• Government APIs.

What Will Make You Stand Out

• Built document extraction systems that handle messy real‑world documents.
• Obsessive about edge cases and can describe failure modes in detail.
• Worked with government systems and understand their quirks.
• Ask questions about our compliance domains that show you’ve thought about the problem.

What We Don’t Care About

• Specific state machine framework experience (concepts transfer).
• Years of experience (show us complexity you’ve handled).
• Perfect systems (we want people who’ve debugged messy automation).

Benefits

Benefits details are available upon request.

Equal Opportunity Employer

Bizee is an Equal Opportunity Employer; employment with Bizee is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job‑related reasons. This employer participates in E‑verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U. S.