Hawarden HR Assistant

Coilcraft, Inc.; Hawarden (IA); On-site; USD 42,000 - 63,000; Full time

Job summary

Coilcraft, Inc. Hawarden, IA is seeking an HR/EHS coordination professional to support recruitment processes, maintain safety documentation, and ensure regulatory compliance. You will interact with candidates and staff, manage scheduling, and safeguard confidential information.

The role emphasizes collaboration, data accuracy, and a proactive approach to safety initiatives in a climate-controlled warehouse environment. Pre-employment checks and ITAR considerations may apply.

Qualifications

• Associate or bachelor’s degree in human resources, Business Administration, or related field preferred.
• Previous administrative, HR, or coordination experience is an asset.
• Interest or exposure to recruitment processes and/or workplace safety initiatives.
• Basic knowledge of HR practices and employment regulations is beneficial.

Responsibilities

• Interact professionally with candidates and employees.
• Coordinate scheduling and manage multiple priorities in a fast-paced environment.
• Review candidate information and maintain accurate records with high attention to detail.
• Handle confidential information with discretion and integrity.
• Support training organization and maintain compliance documentation.

Skills

Interpersonal communication

Multitasking & scheduling

Attention to detail

Confidentiality & discretion

Safety awareness

Data entry & record keeping

Problem solving

Education

Associate or bachelor’s degree in HR/Business Administration or related field

Prior admin/HR/coordination experience

Tools

Microsoft Office

HR software/HRIS

Data reporting tools

Job description

Coilcraft, Inc. stands as a globally renowned institution, celebrated for its rich legacy in producing cutting‑edge magnetic components. Our extensive product range spans high‑performance RF chip inductors, power magnetics, and top‑of‑the‑line filters, located in Hawarden, IA, with our corporate headquarters in Cary, IL.

Duties and Responsibilities

• Strong interpersonal and communication skills with the ability to interact professionally with candidates and employees
• Ability to manage multiple priorities and coordinate scheduling in a fast‑paced environment
• High level of attention to detail in reviewing candidate information and maintaining records
• Discretion and professionalism when handling sensitive or confidential information
• Ability to build positive relationships and support a strong candidate experience
• Foundational understanding of workplace safety principles and regulatory compliance
• Strong observational skills with the ability to identify potential safety concerns
• Commitment to promoting a culture of safety and employee well‑being
• Ability to assist in organizing training and maintaining compliance documentation
• Analytical mindset to support reporting and tracking of safety‑related data
• Exceptional organization and time management abilities
• Strong data entry accuracy and record‑keeping skills
• Ability to prioritize tasks and adapt to changing needs
• Problem‑solving skills with a proactive approach to supporting HR functions
• Proficiency in Microsoft Office and comfort learning HR systems and tools

Qualifications

• Associate or bachelor’s degree in human resources, Business Administration, or a related field preferred
• Previous administrative, HR, or coordination experience is an asset
• Interest or exposure to recruitment processes and/or workplace safety initiatives
• Basic knowledge of HR practices and employment regulations is beneficial
• Collaborative team player with a positive, can‑do attitude
• Strong ethical standards and respect for confidentiality
• Interest in developing expertise in both HR and EHS disciplines
• Ability to communicate clearly across all levels of the organization

Working Conditions

Team environment in our climate‑controlled warehouse with normal office conditions; sitting or standing at stations as preferred, with occasional involvement in operational or worksite environments to support safety initiatives.

Pre‑employment physical & drug test required; background check conducted for final applicants. This position may require compliance with ITAR export regulations; applicant must be US citizen or have permanent resident status.