Guild - Principal Account Clerk Grade 27 - Facilities (SY26-27)

TrulyHired; Boston (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Boston Public Schools Facilities Management Department is seeking an Accounts Payable Clerk for the central office at 1216 Dorchester Avenue, MA 02125. The role handles processing, maintenance, and control of AP processes tied to non-salary expenditures.

Reports to the Director of Finance and Operations; duties include processing receipts, voucher payments, invoice review, PO liquidation, and vendor communications in BAIS/PeopleSoft systems.

Qualifications

• High school diploma or equivalent.
• Basic computer skills including Excel or Google Sheets, email, and database programs.
• Knowledge of basic accounting principles.
• Knowledge of clerical office practices and procedures.
• coursework completed.
• At least two years of basic accounting work experience.

Responsibilities

• Process receivers in the BAIS Financial System for materials, goods, services and non-salary expenditures.
• Assist with voucher payments for materials, goods, services and non-salary expenditures.
• Review invoices for accuracy and proper documentation.
• Liquidate purchase orders to match invoices.
• Check receipt status of non-salary goods in PeopleSoft Financial.
• Communicate with vendors on invoices, receipt status and payments.
• Assist with reconciling monthly statements and related transactions.

Skills

Excel/Sheets

Email

Database programs

Basic accounting

Education

High school diploma or equivalent

Tools

BAIS Financial System

PeopleSoft Financial

Job description

This Guild position is a central-based role in the Facilities Management Department located at 1216 Dorchester Avenue, MA 02125.

Responsible for the execution, maintenance, and control of all business processes associated with the Boston Public Schools Facilities Accounts Payable Department.

Reports To: Director of Finance and Operations.

Duties and Responsibilities

• Process receivers in the BAIS Financial System materials, goods, services, and other non-salary expenditures.
• Assist with voucher payments for materials, goods, services, and other non-salary expenditures.
• Review each invoice for accuracy and proper documentation.
• Liquidate purchase orders to coincide with the invoice.
• Check the receipt status of all non-salary goods in PeopleSoft Financial.
• Communicate with vendors on invoices, receipt status, and payments.
• Assist with reconciling monthly statements and related transactions.
• Performs related duties, as requested by supervisor, which are commensurate with job classification.

Qualifications: Required

• High school diploma or equivalency
• Basic computer skills, including Excel or Google Sheets, email, and database programs
• Knowledge of basic accounting principles
• Knowledge of clerical office practices and procedures
• Successfully completed appropriate coursework
• At least two years of basic accounting work experience or the equivalent

Location and Hours

• Campbell Resource Center - Facilities Department, Second Floor
• Monday - Friday 8:00 am - 3:45 pm

Position Type

Central Office