Guest Services Representative

ZEALANDIA HOLDING COMPANY in; Kailua (HI); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Travel club membership

Discounted stays at own and partnerRes

Expanded benefits after 20 hours

Job summary

Kona Billfisher Resort in Kailua-Kona, HI seeks a Guest Services Representative (Administrative) to warmly greet guests, manage check-in/out, and respond to calls, emails, and requests with a focus on guest satisfaction. The role supports operations and coordination across departments to ensure smooth stays.

The ideal candidate has a high school diploma or GED, customer service experience preferred, and strong English communication.

Qualifications

• High school diploma or GED required.
• Customer service experience preferred.
• Must communicate effectively in English and greet guests warmly.

Responsibilities

• Greet guests and facilitate efficient check-in and check-out.
• Respond to calls, voicemails, and emails promptly and courteously.
• Coordinate with housekeeping, kitchen, and maintenance for guest needs.
• Maintain accurate cash drawer and report discrepancies to GM.
• Keep work area neat and organized and ensure guest satisfaction.

Skills

Customer service

Oral communication

Detail oriented

Organization

Friendliness

Accountability

Adaptability

Interpersonal

Safety awareness

Education

High school diploma or GED

Job description

Guest Services Representative (Administrative)

Kona Billfisher Resort is hiring for a Guest Services Representative position at in Kailua-Kona, HI!

As a company, we pride ourselves in building our employees' skills in the workplace and promoting from within. When we see talent we recognize it and we build it.

We offer membership to our travel club as a benefit to every employee after their first few months. This includes:

• Access to deeply discounted stays at our resorts
• Access to discounted stays at partner resorts and hotels
• Discounts on other travel related expenses like airfare, car rental and more.

Employees working more than 20 hours per week can also look forward to a more comprehensive benefit plan that is company paid for the employee including medical, dental, vision, short-term disability, and life insurance.

POSITION SUMMARY

The Guest Service Representative (GSR) establishes a positive rapport with guests and provides excellent guest services from the first greeting through check-out. This position helps to ensure that guests feel welcome, that their needs are met, and that their questions/problems are resolved quickly and appropriately.

ESSENTIAL FUNCTIONS

The GSR:

• Greets guests warmly and efficiently facilitates their check-in and check-out process.
• Ensures that welcome and departure calls are being placed in accordance with company standards.
• Anticipates guests needs and resolves their questions/problems or refers them to the appropriate person for resolution.
• Consistently answers all phone calls, voicemails, and emails in a positive and efficient manner.
• Completes the shift checklists accurately and submits them to the General Manager (GM) or places them in the GM mailbox by the end of their shift.
• Communicates often with housekeeping, kitchen, and maintenance staff on the status of all rooms and guests needs.
• Reviews the communication log daily for pass-along information from previous shifts to ensure seamless service for maximum guest satisfaction.
• Counts and verifies that the cash drawer is at the correct denomination and immediately reports any discrepancies to the GM.
• Maintains a neat, clean, and organized environment.

OTHER FUNCTIONS

The GSR may also:

• Assist with bellman duties as needed.

POSITION QUALIFICATIONS/REQUIREMENTS

Education/Credentials

• This position requires a high school diploma or GED.

Experience

• Customer Service experience is preferred, but not required

Core Competencies

• Accountability: Ability to accept responsibility and account for his/her actions.
• Adaptability: Ability to adapt to change in the workplace.
• Customer oriented: Ability to take care of the customers needs while following company procedures.
• Enthusiastic: Ability to bring energy to the performance of a task.
• Ethical: Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty/Integrity: Ability to be truthful and be seen as credible in the workplace.
• Interpersonal: Ability to get along well with a variety of personalities and individuals.
• Responsible: Ability to be held accountable or answerable for ones conduct.
• Safety awareness: Ability to identify and correct conditions that affect employee safety.
• Tolerance: Ability to work successfully with a variety of people without making judgments.

Knowledge & Skills

• Accuracy: Ability to perform all duties accurately and thoroughly.
• Oral Communication: Ability to communicate effectively in a positive manner with others using the spoken English word to both internal and external guests.
• Detail Oriented: Ability to pay attention to the minute details of every task.
• Organization: Posses the trait of being organized and methodically performs each task.
• Friendliness: Ability to exhibit an enthusiastic demeanor towards all guests.

Other Requirements

PHYSICAL REQUIREMENTS

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs./day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs./day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs./day)

Physical Demands

Lift/Carry

Stand

C

Walk

C

Sit

O

C

C

Reach Above Shoulder

O

Climb

O

O

Squat or Kneel

O

C

O

11-20 lbs.

O

21-50 lbs.

O

51-100 lbs.

N

Over 100 lbs.

N

Push/Pull

O

13-25 lbs.

O

26-40 lbs.

O

41-100 lbs.

N

WORK ENVIRONMENT

The GSR works in a typical front office setting, with many distractions. This position may be scheduled for any shift, including weekends and holidays.

Salary Minimum: 23Salary Maximum: 24