Guest Services Rep Full Time-104010

ESA Management, LLC; Deerfield Beach (FL); On-site; USD 19,000 - 23,000; Full time

Job summary

ESA Management, LLC is seeking a Guest Services Representative to assist guests, answer phones, check guests in and out, and collect payments in accordance with company guidelines. The role also requires completing front desk daily paperwork and ensuring safety procedures are followed for all associates and guests.

Responsibilities include resolving guest requests through the Make it Right process, processing reservations, registrations, payments, and departures, and maintaining an organized

Qualifications

• High school diploma or GED required or 1–3 months related experience.
• Proficient English communication with guests, associates and vendors.
• Experience operating property management system (PMS) preferred.
• Ability to complete routine reports and correspondence.
• Strong arithmetic skills for cash handling and settlements.
• Good judgment and problem-solving for guest-related issues.

Responsibilities

• Assist guests, answer phones, check guests in/out, and collect payments per guidelines.
• Process reservations, registrations, payments, and departures.
• Maintain front desk paperwork and follow safety and security procedures.
• Handle cash, credit card, and city ledger accounts for the property.
• Promote ESA's service culture and resolve guest requests via Make it Right.
• Keep the lobby, front desk, and common areas organized and clean.
• Sell the value of ESA to inquiries and convert to reservations and rooms.

Skills

English proficiency

PMS operation

Audit function

Basic math

Guest issue resolution

Cash handling

Education

High school diploma or GED

Tools

PMS

Job description

KNOWLEDGE, SKILLS, ABILITIES & COMPETENCIES

• Understand and communicate in English proficiently to interact with guests, associates and outside vendors.
• Proficient operation of the property management system technology. Requires the ability to work through all shift reports and perform the audit function when necessary and assigned.
• Understand and comply with documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Complete routine reports and correspondence.
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Apply good judgment at all times.
• Manage problems, address and solve guest-related issues.

ENVIRONMENTAL JOB REQUIREMENTS

• Regularly required to remain stationary; navigate the hotel and parking lot; reach and handle; detect objects and controls; and detect sounds.
• Occasionally required to position self to access low areas and traverse heights and remain stable while doing so.
• Occasionally push and/or pull carts and equipment up to 50 pounds.
• While performing the duties of this job, the associate frequently works in outside weather conditions (depending on hotel).
• Occasionally work in wet humid conditions (non-weather related), near moving mechanical parts, in the presence of fumes or airborne particles and toxic or caustic chemicals and risk of electrical shock.
• Typically, be at moderate to loud noise levels.
• Occasionally travel to help at other locations within a reasonable geography.

MINIMUM QUALIFICATIONS

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

ESA Management, LLC is an Equal Opportunity Employer. It is the policy of ESA Management, LLC to treat applicants and associates in all aspects of the employment relationship without regard to race, color, religion, creed, sex, pregnancy, age (as defined under applicable law), national origin or ancestry, disability status, veteran status, genetic information or any other characteristic protected by federal, state or local laws.

Job Description

The Guest Services Representative ("GSR") position must demonstrate and promote a strong commitment to providing the best possible experience for our guests. This position is responsible for assisting guests, answering phones, checking guests in and out, and collecting payment in accordance with company guidelines and procedures. The GSR also is responsible for completing all necessary front office daily paperwork and ensuring that company safety and security procedures, guidelines and standards are followed for all associates and guests.

• Demonstrates and promotes a 100% commitment to providing the best possible experience for our guests.
• Assists and responds to guest requests with diligent follow-through.
• Job functions include empowerment to resolve guest issues through the Make it Right process. The GSR must embrace ESA's service culture and treat all guests and associates with the utmost of respect and kindness.
• Must be able to process reservations, registration, payment, and departures in accordance with company guidelines and procedures.
• Handle collection efforts of all in-house balances. The GSR is responsible for maintaining all cash, credit card and city ledger accounts at the property.
• Setup, maintain, and takedown of breakfast display in timely manner.
• Maintaining an organized and clean work area behind the front desk, in the lobby, and in guest common areas in compliance with company standards.
• Selling the value of ESA to all inquiries (via telephone and in person) and striving to convert them into reservations and occupied rooms in compliance with company standards.
• Collecting relevant guest information in accordance with guidelines, probing for potential sales leads, and identifying sales opportunities.
• Periodic tours of the property to ensure the property is meeting brand standards.
• Assists and provides reasonable accommodation in response to guest requests whenever possible and practical
• Compliance with all company policies and procedures, including but not limited to adhering to key control policy, the prompt reporting of all safety and security issues directly to the manager or to the appropriate authorities.

OTHER DUTIES

• Responsible for maintaining overall hotel cleanliness, including assisting with cleaning and upkeep of various areas of the hotel, including but not limited to the front desk, associate breakroom, guest laundry, fitness room, vending areas, stairwells and common areas.
• Eng