Guest Services Agent

Air Culinaire Worldwide; Tampa (FL); On-site; USD 42,000 - 52,000; Full time

Job summary

Air Culinaire Worldwide seeks a Guest Services Agent to coordinate catering operations and deliver exceptional guest service. You will work under the Guest Services Manager with cross‑functional teams to ensure accurate order processing, timely delivery, and outstanding client experiences across the Air Culinaire system.

Responsibilities include managing email and phone queues, pricing research, supplier communication, and upselling according to client menus.

Qualifications

• High School diploma or equivalent required; Bachelor's Degree in Hospitality or Culinary Field preferred.
• Experienced in handling client relationships in a business environment.
• Prior experience with catering/culinary operations or hospitality required, including basic knowledge of culinary terms and practices.
• Prior aviation experience is a plus.
• Must be capable of professional communication, both verbally and in writing.
• Proficient in basic computer navigation and MS Outlook/Word/Excel.
• Schedule flexibility including evenings, weekends or holidays as necessary.

Responsibilities

• Coordinate functions and operations of the Guest Services Team.
• Login to assigned phone queue and manage emails as directed.
• Ensure orders are processed accurately and timely.
• Communicate and coordinate with suppliers and internal teams to resolve issues.
• Apply pricing and discounts as directed by management.
• Upsell items based on client menus and needs.
• Document events and ensure proper invoicing.

Skills

Client relationship management

Hospitality operations

Catering knowledge

Outlook

Word

Excel

Multi-tasking

Communication

Schedule flexibility

Education

Bachelor's degree in Hospitality or Culinary

High School diploma or equivalent

Tools

MS Outlook

MS Word

MS Excel

Job description

The Guest Services Agent is responsible for coordinating catering operations for Air Culinaire Worldwide (ACW) in a manner that is consistent with company policy and procedures, resulting in outstanding guest service and client loyalty. The Guest Services Agent will actively participate in actions that result in enhancements of quality and service.

Under the supervision of the Guest Services Manager, the Guest Services Agent will be responsible for providing a bespoke level of guest service while exhibiting a high level of security with information provided by client while adhering to all details. The Guest Services Agent will work with Operations, Network, IT, Finance and Marketing & Sales to consistently deliver an incredible experience to our clients within the Air Culinaire system.

Responsibilities and Associated Duties:

• Contribute to all functions and operations of their respective Guest Services Team.
• Login to assigned phone queue as assigned by management.
• Work on assigned e-mails that are coordinated by management.
• Ensure any assigned orders are processed accurately and in a timely manner.
• Ensure proper note padding of all pertinent information regarding an order.
• Using company software to determine approved preferred supplier for assigned order.
• Ensure any orders that are processed by the GSA are e-filed and coded properly.
• Researching pricing of custom items utilizing company approved websites.
• Direct communication within the supply chain regarding order clarity, i.e. via phone or e-mail.
• Execution of quotes and ensuring you are using all resources to "save" and/or "win" by applying appropriate promotional code/discount as directed by manager.
• Upsell items based on clients requested menu.
• Logging Process Events according to department policy.
• Communicate and coordinate efforts among applicable departments to fully resolve customer concerns throughout the life cycle of an order, from order placement to Process Event resolution and invoicing.
• Apply Process Event solutions by following company issued credit matrix and/or involving immediate management support.
• Perform self QC of orders ensuring accuracy of requested menu items, ensuring all appropriate fees are present and making sure any potential GPQC issues are minimized prior to submitting the order to the kitchen or manager for further QC.
• Making sure that once orders are QC’d and submitted that you are taking the necessary steps to get the order confirmed and closing the circle on the order, i.e. contacting supplier via phone or e-mail.
• Communicate any issues that need to be passed down to management at shift close for communication to subsequent shift personnel.
• Engage Guest Services Manager, Operations Manager, Director or VP of Guest Services as needed.

As Needed Duties

• Participating in any cross training opportunities of order entry on diverse client base, i.e. cargo, large cabin and international.
• Participating in weekly "huddle" meetings on the floor with assigned manager.
• Handling of escalated issues direct with the customer, kitchen or vendor as needed - in conjunction with Guest Services Manager.
• Participation as requested in meetings with Guest Services Managers, Network (Bi-weekly), On-Sites (As needed), Customers (As needed).
• Participating in meetings to discuss direction/concerns within department.
• Any additional duties as assigned by management.

Measures of Success:

• Specific Job Responsibilities
• Integrity & Accountability
• Teamwork Commitment

Knowledge, Experience and Skill Requirements:

• High School diploma or equivalent required, Bachelor's Degree in Hospitality or Culinary Field preferred.
• Experienced in handling client relationships in a business environment.
• Prior experience with catering/culinary operations or hospitality required, including basic knowledge of culinary terms and practices.
• Prior experience in aviation fields a plus.
• Possess exceptional organizational skills and the ability to multi-task during the course of regular business operations.
• Must be capable of professional communication, both verbally and written.
• Proficient in Basic Computer Navigation, MS Outlook/Word/Excel
• Knowledge of modern office procedures and methods including telephone communications, office systems, record keeping, and proper formatting/etiquette of correspondence.
• Ability to establish priorities on a daily basis, work independently, proceed with objectives and resolution of issues.
• Schedule flexibility is a must, including evening, weekend or holiday hours as necessary.

Disclaimer:

This position description highlights a general description of duties and responsibilities. Employee(s) may be assigned other duties, in addition to or in lieu of those described herein, and any duties are subject to change at any time, according to the needs of the location or Company.

Air Culinaire Worldwide, LLC. does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations.