Guest Services Administrator

North Carolina Zoo; Asheboro (NC); On-site; USD 39,000 - 47,000; Full time

Job summary

The North Carolina Zoo is seeking a detail‑oriented Guest Services Administrator to support Admissions, Transportation, Environmental Services, and Events. You will focus on guest assistance, service recovery, and feedback while coordinating with other departments.

Reporting to the Guest Services Manager, you’ll work independently with discretion in organizing tasks. Responsibilities include handling guest inquiries, managing schedules, travel and purchasing, supporting Lost & Found, and

Qualifications

• High school diploma or GED and two years of related administrative experience.
• Experience providing Guest services or service recovery in a zoo, attraction, museum, hospitality operation, or similar public-facing setting.
• Experience providing administrative support to multiple operational teams, including calendar coordination, purchasing, travel, and records management.
• Experience in training, scheduling, or supervising seasonal employees or front-line service teams.
• Experience tracking Guest feedback and preparing reports that help identify service or operational improvements.
• Familiarity with event logistics, transportation coordination, safety inspection documentation, or Lost and Found procedures.

Responsibilities

• Provide proactive Guest assistance, respond to inquiries and complaints with tact, and implement service recovery within policies.
• Document and track Guest feedback, coordinate timely follow-up with Guests and staff, and summarize recurring issues.
• Support daily operations across Guest Services by coordinating calendars, communications, event logistics, transport requests, and changes.
• Provide administrative support including purchasing, travel arrangements, meeting coordination, records, reports, and training material prep.
• Support Lost and Found through documentation, responses to inquiries, and coordination of item recovery.
• Coordinate safety audits, maintain records, conduct fire extinguisher inspections, report hazards, and support corrective actions; coordinate EMS with Rangers.

Skills

Guest services

Service recovery

Calendar coordination

Records management

Travel arrangements

Purchasing

Administrative support

Communication

Education

High school diploma or GED

Tools

Office equipment

Calendar software

Job description

Guest Services Administrator# State of North Carolina Careers## Guest Services AdministratorApply: Randolph County, NC: Full time: Posted Today: End Date: November 18, 2026 (13 days left to apply): JR-127851**Agency**Dept of Natural and Cultural Resources**Division**Zoological Park**Job Classification Title**Administrative Specialist I (S)**Position Number**60033498**Grade**NC08 **About Us**The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team. **Description of Work**Join the North Carolina Zoo during an exciting period of growth as we prepare for the opening of Asia! The North Carolina Zoo is seeking to hire a detail orientated and enthusiastic Guest Services Administrator. The Guest Services Administrator provides administrative and operational support for the daily activities of Admissions, Transportation, Environmental Services, and Events, with an emphasis on Guest assistance, service recovery, and feedback. The position supports Guest-facing programs and regularly coordinates with other zoo departments on Guest-facing functions. Reporting to the Guest Services Manager, the employee works independently and exercises moderate judgment, initiative, and discretion in organizing work and addressing operational and Guest service needs. Key Responsibilities • Provide proactive Guest assistance, respond to inquiries and complaints with tact and discretion, and implement appropriate service recovery within established policies and procedures. • Document and track Guest feedback and concerns, coordinate timely follow-up with Guests and appropriate staff, and summarize recurring issues to support service improvements. • Support daily operations across Guest Services branches by coordinating calendars, communications, event logistics, special transportation requests, and operational changes. Assist other Zoo departments with Guest-facing operational needs. • Provide administrative and office support, including purchase requests, travel arrangements and reimbursements, meeting coordination, records management, reports, and preparation of procedures and training materials. • Support Lost and Found through item documentation, responses to Guest inquiries, and coordination of item recovery and return. • Coordinate safety audit and inspection schedules, maintain records, conduct assigned fire extinguisher inspections, report hazards, and support corrective actions. Coordinate emergency medical assistance with Rangers when needed.**Knowledge Skills and Abilities/Management Preferences****Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.** **Recruitment Range: $39,244 - $47,393****To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.**Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. **Applicants who possess the following are preferred:*** Experience providing Guest services or service recovery in a zoo, attraction, museum, hospitality operation, or similar public-facing setting.* Experience providing administrative support to multiple operational teams, including calendar coordination, purchasing, travel, and records management.* Experience in training, scheduling, or supervising seasonal employees or front-line service teams.* Experience tracking Guest feedback and preparing reports that help identify service or operational improvements.* Familiarity with event logistics, transportation coordination, safety inspection documentation, or Lost and Found procedures **Position/Physical Requirements*** Work schedule: Thursday – Monday, 8:30am – 5:00pm* Must be able to work during Zoo operational hours and after hours as assigned to support operations, special events, and related duties.* Must have the ability to perform regular office and Guest service duties involving computers, telephones, radios, office equipment, and in-person communication.* Must have the ability to access assigned zoo work areas to conduct safety inspections and support Guest services activities. **\\*THIS IS AN ANTICIPATED VACANCY\\*** **This position is located at:**4401 Zoo ParkwayAsheboro, NC 27205 **Minimum Education and Experience**Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diplomaANDtwo years of related administrative experience; or equivalent combination of education and experience.**Division Description**The North Carolina Zoo exists for the enjoyment, education and inspiration of all our citizens and guests. The North Carolina Zoo mission is to protect wildlife and wild places and inspire people to join in conserving the natural world. This mission encompasses both domestic and international efforts, focusing on wildlife conservation, habitat preservation and promoting environmental stewardship. Learn more about the North Carolina Zoo: https://nczoo.org **Click** here **to learn about employee perks and benefits.****Click** here **to see the Total Compensation Calculator.****Supplemental and Contact Information**.The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community. **Application Process****Be sure to complete the application in its entirety.** *Resumes will not be accepted in lieu of completing this application.** Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.* Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the \"Work Experience\" section of the application, to support your answers.* Due to the volume of applications received, we are unable to provide information regarding the status of your application. The hiring process may take several weeks.* **Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted. Applications must be submitted by 11:59:59 PM on the night prior to the closing date.** **Degree/College Credit Verification**Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more. **Veteran’s and National Guard Preference**Applicants seeking Veteran’s Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with the state application.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application if they are a current member of the NC National Guard in good standing.Applicants who are former member of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service must attach a copy of the DD 256 or NGB 22, along with the state application. **ADA Accommodations**Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DNCR is committed to the full inclusion of all qualified individuals. As part of this commitment, DNCR will ensure that persons with disabilities, or known limitations covered by the PWFA, are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. **Employment Eligibility**It is the policy of the State of North Carolina and DNCR that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).**CONTACT INFORMATION**N.C. Department of Natural and Cultural ResourcesNorth Carolina Zoo4401 Zoo ParkwayAsheboro, NC 27205**EEO Statement**The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.**Recruiter:**Kimberly West**Email:**[e-mail]