Guest Services

Advocate Health; Chicago (IL); On-site; USD 32,000 - 43,000; Full time

Job summary

Advocate Trinity Hospital seeks a Guest Services representative to warmly welcome guests and associates in the main lobby. You will assess needs, arrange transportation, and direct visitors according to visitation policies. You will provide hospital information, escort guests when needed, and coordinate with various departments to ensure a safe, clean, and courteous environment for all.

Qualifications

• High school diploma or equivalent required.
• 2 years of hospital or high-contact customer service experience preferred.
• Some knowledge of medical terminology preferred.
• Computer basics and telecommunication systems experience helpful.

Responsibilities

• Welcome guests, associates and partners in the hospital main lobby and greet visitors per policy.
• Assess needs and arrange or provide transportation and escort services as needed.
• Provide information about tests, appointments, visiting hours and directions to destinations.
• Coordinate with departments and external services to meet guest requests and maintain a safe, clean environment.

Skills

Customer service

Communication

Organizational skills

Bilingual Spanish

Education

High school diploma or equivalent

Job description

Major Responsibilities: Welcomes guests, associates and partners to hospital Main Lobby 2)Assesses guest’s immediate needs and transports or arranges if necessary for transportation to their destination. 3)Addresses guests, associates and partners according to service standards. 4)Greets and directs all patients, family, visitors and associates to the appropriate area according to visitation policy and Guest Services Standards. 5)Answers questions, solves problems for guests independently or with the assistance of the guest services manager. 1)Alerts departments, patient care units and/or other hospital areas of guest’s arrival if appropriate. Provides escort services for guests as needed 3)Transports papers, supplies, or any other information to directed destination. 1)Assures that transportation equipment is available for use in a timely and efficient manner for all point of entry areas (i.e. appropriate size and numbers of wheelchairs). 2)Escorts guests to desired destination (may require transporting guests). Provides information to guests, associates and partners as needed, required or determined per individual situations 5)Coordinates Advocate Trinity Hospital guest information needs with external services or resources such as information regarding bus routes , taxi requests, , religious service locations and schedule, requests for flowers, personal care items or services, or any other requested services. 1)Accesses information via a variety of vehicles (multiple computer systems, phones, maps, signs, etc.) and provides information such as place and time of appointment for tests/procedures, location of destination, availability of transportation services, inpatient room information, Emergency Department, patient room information, visiting hours information, etc. 2)Provides information regarding scheduled meeting dates, times and location, education programs information, etc 3)Accepts and disseminates guest, associate and partner suggestions, concerns and questions to appropriate area and/or person. 4)Acts as a liaison between guests and all other hospital areas to include such things as directing guests to Cashier/business office area, informing valet service of vehicle retrieval request, communication with outpatient areas notifying of patient arrival or particular patient needs, communication with security in order to inform of on-going or potential security situation. Provides a variety of other services and/or performs a variety of other tasks in order to assure that guest’s needs are not only met but exceeded and to ensure that the hospital environment is safe, clean, friendly, efficient and supportive of hospital activities in general. 2)Performs additional duties as assigned Manager. 3)Retains lost belongings for patients and coordinates pickup. Gathers unclaimed items once a month and inventories to donate 4)Supervises Volunteer activities. 1)Assures visitors have appropriate ID's or Visitor's passes before entering patient care areas including Nursery. Establishes and maintains a high level of skill and knowledge of hospital personnel, departments, information systems, processes and general hospital information in order to provide strong customer service and to meet the needs of Advocate Trinity Hospital guests, associates and partners. 1)Participates in ongoing education in order to establish and maintain a high level of skill and knowledge in all facets of the position. 2)Establishes and maintains a high level of competency in regards to information and telecommunication systems that are utilized in daily activities. Education/Experience Required: High school diploma or equivalent. 2 Year hospital experience in a high contact customer service area/department or 2 years of comparable customer service experience. Some knowledge of medical terminology preferred. Knowledge, Skills & Abilities Required: Computer skills and knowledge with basic keyboard familiarity preferred. Basic telecommunication system skills and knowledge (receiving/making multi line calls, etc.). Basic office skills (fax, copy machine, on-line services). Excellent organizational, communication, and customer service skills. Excellent problem-solving skills. Bilingual Spanish skills preferred. N/A Physical Requirements and Working Conditions: Ability to make quick and sound decisions based on individual situations in regards to meeting customer needs. Ability to work week-days, week-ends, holidays, and off shifts in order to serve customers in a medical center environment. Ability to maintain composure and professional behavior in stressful situations. Ability to hear alarms and respond immediately. Must present a clean, well groomed, professional appearance at all times. Must be able to perform physical tasks such as lifting, pushing moving patients, wheelchairs, etc. Must be able to accommodate all customer areas in various locations of the hospital. Must be able to perform physical tasks such as lifting, pushing, moving patients, wheelchairs, etc., Lift up to 25 pounds ocassionally. If position has direct patient care or direct patient contact the following lifting requirement supersedes any previous lifting requirement effective 06/01/2015. Ability to lift up to 35 pounds without assistance. For patient lifts of over 35 pounds, or when patient is unable to assist with the lift, patient handling equipment is expected to be used, with at least one other associate, when available. Unique patient lifting/movement situations will be assessed on a case-by-case basis. This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.