Guest Service Manager

Ivy Hospitality; Carmel (IN); On-site; USD 46,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) participation after 90 days

Paid Time Off

Job summary

Ivy Hospitality is seeking a Guest Services Manager to lead the front office team in delivering warm, personalized service and memorable guest experiences. This hands-on role requires strong problem-solving and leadership to oversee reservations, check-in/check-out, and daily operations while maintaining brand standards.

You'll supervise front desk staff, collaborate with housekeeping and maintenance, and drive guest satisfaction.

Qualifications

• Minimum 2–3 years of front desk or hotel operations experience; supervisory or management experience preferred.
• Strong verbal and written communication skills with a passion for guest service.
• Proficient in hotel property management systems and front office technology.

Responsibilities

• Lead and inspire the front office team to deliver seamless check-in/check-out and guest experiences with warmth and professionalism.
• Act as the primary contact for guest concerns and resolve issues to ensure satisfaction.
• Foster a welcoming atmosphere with genuine hospitality and professional appearance.
• Manage daily front desk operations including reservations, room assignments, and guest requests.
• Monitor occupancy, rates, and revenue management in collaboration with sales and revenue teams.

Skills

Leadership

Customer service

Problem solving

Communication

Front desk operations

Education

High school diploma or equivalent

Tools

Hotel PMS

Job description

Position: Guest Services Manager

Reports To:

Position Summary:

The Guest Service Manager will lead the front office team in providing warm, personalized service that leaves a lasting impression. This role requires a hands‑on leader with a passion for hospitality, strong problem‑solving skills, and the ability to create a welcoming environment for guests and associates alike. Oversee front desk operations, guest satisfaction, and team performance, ensuring that every interaction reflects Ivy Hospitality’s commitment to excellence.

Pay Range:

$46,000 - $52,000 based on experience and qualifications

Essential functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Lead and inspire the front office team to deliver seamless check‑in, check‑out, and overall guest experiences with warmth and professionalism.
• Act as the primary point of contact for guest concerns, resolving issues efficiently and ensuring complete satisfaction.
• Foster a welcoming atmosphere by ensuring associates greet guests with genuine hospitality, maintain eye contact, and present a polished, professional appearance.
• Manage daily front desk operations, including reservations, room assignments, and guest requests.
• Monitor hotel occupancy, rates, and revenue management strategies, collaborating with sales and revenue teams as needed.
• Train, coach, and develop front desk associates, ensuring they are equipped to handle guest interactions confidently.
• Conduct daily team huddles to review service expectations, performance goals, and upcoming hotel events.
• Oversee front desk cash handling, billing accuracy, and financial reconciliation processes.
• Ensure compliance with all front office policies, safety procedures, and brand standards.
• Work closely with housekeeping, maintenance, and food & beverage teams to ensure seamless guest experiences.
• Identify opportunities to enhance guest satisfaction and implement service improvements.
• Assist in recruiting, hiring, and onboarding new front office associates.
• Maintain an organized front office environment, ensuring the lobby and reception areas are clean, inviting, and fully stocked with guest amenities.

Qualifications:

• Education: High school diploma or equivalent required; hospitality or business management training preferred.
• Experience: Minimum of 2-3 years of front desk or hotel operations experience, with prior supervisory or management experience preferred.
• Strong leadership skills with the ability to motivate and develop a team.
• Excellent verbal and written communication skills, with a passion for guest service.
• Proficient in hotel property management systems and front office technology.
• Strong organizational and multitasking abilities, with attention to detail.
• Ability to handle stressful situations with professionalism and problem‑solving skills.
• This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future.

Taking Care of You – Our Benefits

At Ivy, we believe in supporting our team both at work and in their personal lives. Your eligibility for benefits is based on your employment status, and full details will be shared with you during your first 30 days. Here’s a look at what we offer to help take care of you and your loved ones:

Health & Wellness

• Medical
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)

Financial Security & Peace of Mind

• Basic Life Insurance & AD&D
• Voluntary Life Insurance
• Voluntary Short-Term Disability
• Voluntary Long-Term Disability
• Critical Illness, Hospital Indemnity & Accident Plans
• Pet Insurance
• Eligible for 401(k) participation after 90 days of full-time employment.

Time to Recharge

• Paid Time Off (PTO), available as it’s accrued

Ivy Hospitality is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Ivy Hospitality participates in E-Verify

In accordance with company policy, Ivy Hospitality does not hire minors; all applicants must be 18 years or older.

This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future.