Guest Service Associate

Hotel Lucine; Austin (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Hotel Lucine in Austin, TX seeks a Front Desk Associate to welcome guests and handle check-in with a friendly, professional manner. You will manage reservations, deposits, and confirmations while staying informed about rates, inventory, and hours.

Collaboration with housekeeping and other departments ensures seamless service. Your role includes answering phones, responding to guest inquiries, and maintaining accurate data in the property management system to guarantee a smooth stay for guests.

Qualifications

• Welcomes and checks in guests, delivering friendly service.
• Handles cash drawer and ensures accurate change.
• Answers and transfers calls promptly with courteous style.
• Manages reservations including deposits, confirmations, and rate plans.

Responsibilities

• Answer and transfer calls in a timely, courteous fashion.
• Monitor and respond to reservations emails professionally.
• Check room availability and coordinate with housekeeping to prevent overbooking.
• Maintain knowledge of room types, features, locations, and rates.
• Verify data in the property management system for accuracy.
• Handle guest inquiries, requests, and complaints and escalate when needed.
• Communicate across departments to ensure smooth operations.
• Guide guests on local attractions and hotel information.
• Ensure accurate check-out and log daily activities.

Skills

Customer service

Phone etiquette

Cash handling

Reservations management

Communication

Tools

Property Management System

Job description

• Welcome and check-in guests in a friendly and efficient manner, demonstrate excellent customer service and phone etiquette
• Accountable for assigned cash drawer(s) and cash balances (make correct change)
• Answer and transfer calls in timely (preferably 3 rings) and courteous fashion
• Manage all aspects of the reservations process (process room reservations, secure deposit and send confirmation); use suggestive selling techniques, stay abreast of local rates, in-house strategy, group and special rate plans and packages, available inventory, etc.
• Monitor reservations email account; reply to e-mail correspondence in a timely, courteous, and professional manner; process e-mail requests/reservations accordingly
• Understand how to check room availability and housekeeping/maintenance status, ensure against overbooking, and that guests are provided an inspected room
• Maintain full knowledge of all room types, features, locations, rates
• Verify accuracy of information in property management system by entering data correctly and checking daily arrivals
• Effectively handle all guest inquiries, requests and complaints; confirm guest needs have been met; timely alert manager on duty to any unresolved complaints
• Communicate effectively with all departments
• Develop a working knowledge of local attractions, business locations, and points of interest
• Review daily activities and groups, communicate details with co-workers and guests as needed
• Direct traffic inside the hotel with vendors, overnight guests, employees, meeting attendees, restaurant/ lounge guests, visitors
• Know location, basic troubleshooting and relevant contact list for all major hotel systemsØ Knowledge of all hotels services, amenities, and hours of operation
• May be first point of contact during any emergency; be familiar with all emergency procedures as documented in hotel Emergency Manuals
• Accurately handle all in-house accounts including guest names, room charges, methods of payment, special requests, etc.
• Handle services for guests including guest mail, messages, telephone calls, faxes, wake-up calls, after-hours requests (i.e., extra towels, pillows etc.) ,and general inquiries
• Confirm guest satisfaction at check-out and take appropriate corrective action if necessary. Say, “Thank you.”
• Perform daily reporting requirements based on specific hotel needs
• Ensure transfer of information from shift to shift at the Front Desk
• Keep adequate inventory of front desk and guest supplies available at all times. Communicate shortages as necessary
• Understand operation of guest room features, i.e. HVAC units, thermostats, showers, windows, etc.

Qualifications

Skills

Behaviors

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Motivations

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.