Guest Experience (Valet) Manager

Highgate; Ketchum (ID); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Paid holidays

Tuition reimbursement

Job summary

Viceroy Hotels & Resorts is seeking a Guest Experience Manager for The Observatory Sun Valley, A Viceroy Resort, to lead valet, transportation, and luxury guest mobility operations with a Rivian fleet program. This role reports to the Rooms Division Manager and focuses on delivering exceptional guest experiences in a premier mountain resort setting.

Salary for this position is $70,000 - $80,000 DOE. The role requires 3–5 years of leadership experience in luxury hospitality and offers a

Qualifications

• Minimum 3–5 years of leadership experience in valet operations, transportation, guest services, or luxury hospitality operations.
• Supervisory experience leading hourly teams in a fast-paced luxury environment.
• Strong leadership, communication, and organizational skills.

Responsibilities

• Lead all valet, transportation, and guest arrival/departure operations for the resort and residences.
• Oversee valet parking, luggage assistance, guest transportation, and vehicle retrieval services.
• Manage the Rivian fleet program: vehicle readiness, charging, cleanliness, and guest orientation.
• Coordinate transportation logistics for guests, ownership, VIP arrivals, airport transfers, events, and dining reservations.
• Ensure safety and presentation standards for all vehicles and operations.
• Monitor workload and adjust staffing to meet occupancy and event needs.
• Collaborate with Front Office and Guest Services to ensure seamless guest experiences.

Skills

Leadership experience

Guest services

Communication

Organizational skills

Multitasking

Safety procedures

Tools

Rivian fleet management

Microsoft Office

Job description

Viceroy Hotels

ViceroyHotels & Resorts offers a fresh take on hospitality, centered on the richness of experiences and cultural connection. A leader in modern luxury, Viceroy is committed to creating unique, immersive experiences that allow guests to craft unforgettable narratives rooted in the authenticity of each destination.Viceroy’s portfolio of hotels and resorts can be found in a diverse array of breathtaking and inspiring locations including Los Cabos, Santa Monica, Chicago, Riviera Maya, Kopaonik, Snowmass, Washington D.C.,St. Lucia, and Portugal’s Algarve, with a forthcoming resort in Sun Valley, Idaho slated to open in summer 2026.

Location

The property offers 73 guest rooms and 12 single-level penthouse residences, all with sweeping views of Idaho’s Rocky Mountains. Guests and owners will enjoy an elevated level of personalized service and an extensive amenity suite, including a 5,700-square-foot full-service spa, a 1,500-square-foot fitness center, six treatment rooms, an indoor thermal pool, cold plunge, sauna, and steam rooms. A state-of-the-art rooftop observatory and outdoor terrace bar will provide unobstructed access to the Central Idaho Dark Sky Reserve, the first designated preserve of its kind in the U.S. and one of only 12 globally.

Overview

Located at the southeast corner of Main Street and River Street East—the gateway to downtown Ketchum, Idaho—and just minutes from Bald Mountain’s River Run base, this exceptional property will debut as Sun Valley’s first luxury hotel and for-sale residence offering. As part of the Viceroy team, you’ll help bring our signature experiential hospitality to one of North America’s most iconic, year-round mountain destinations

The Guest Experience Manager is responsible for leading the arrival, departure, valet, transportation, and luxury guest mobility experience for The Observatory Sun Valley, A Viceroy Resort. This role oversees all valet operations, vehicle management, transportation services, and the Rivian fleet program while ensuring exceptional service standards aligned with a luxury resort environment.

This leader is responsible for creating a seamless and elevated first and last impression for guests, owners, and visitors through thoughtful service execution, operational efficiency, and team leadership. The Guest Experience Manager will directly oversee the Valet and Transportation team and work closely with Front Office, Residential Services, Engineering, and Security to ensure a cohesive guest experience throughout the property.

The Guest Experience Manager reports directly to the Rooms Division Manager.

Salary for this position is $70,000 - $80,000 DOE

Responsibilities

Guest Experience & Operations

• Lead all valet, transportation, and guest arrival/departure operations for the resort and residences
• Ensure all guest interactions are handled with professionalism, warmth, urgency, and attention to detail consistent with luxury hospitality standards
• Oversee the daily operation of valet parking, luggage assistance, guest transportation, and vehicle retrieval services
• Manage the resort’s Rivian fleet program, including vehicle readiness, charging coordination, cleanliness, scheduling, and guest orientation
• Coordinate transportation logistics for guests, ownership, VIP arrivals, airport transfers, events, dining reservations, and special requests
• Ensure all guest vehicles are handled safely, securely, and efficiently
• Monitor arrival patterns, occupancy levels, events, and transportation demands to proactively adjust staffing and operational coverage
• Maintain organization and cleanliness of valet podiums, porte cochere, loading zones, transportation areas, and vehicle staging locations
• Partner closely with Front Office and Guest Services teams to ensure seamless communication regarding guest arrivals, departures, and VIP accommodations
• Assist with creating memorable and personalized guest experiences that enhance overall satisfaction and brand loyalty
• Respond to guest concerns and service recovery situations promptly and professionally

Leadership & Team Management

• Recruit, train, coach, and develop Valet and Transportation team members
• Create and maintain schedules that align staffing levels with operational demands and labor expectations
• Conduct daily stand‑up meetings and ongoing training focused on luxury service standards, safety, and operational procedures
• Provide consistent coaching, performance feedback, and accountability to team members
• Foster a positive, professional, and service‑driven team culture
• Ensure team members maintain proper appearance, grooming, and uniform standards
• Support employee engagement, retention, and professional development initiatives
• Participate in performance evaluations, corrective action, and recognition programs as needed

Transportation & Fleet Oversight

• Oversee resort transportation operations, including resort shuttles, guest transportation, and third‑party transportation coordination
• Manage the operational readiness, charging schedules, cleanliness, maintenance coordination, and usage tracking of the Rivian fleet
• Ensure all transportation vehicles meet safety, cleanliness, and presentation standards at all times
• Monitor fleet usage and operational needs while making recommendations for efficiency improvements
• Coordinate with Engineering and external vendors regarding vehicle maintenance and repairs

Financial & Administrative Responsibilities

• Manage departmental labor and operational expenses in alignment with budget expectations
• Monitor payroll, overtime, scheduling efficiency, and staffing productivity
• Assist with forecasting staffing and transportation needs based on occupancy and operational trends
• Maintain accurate operational logs, vehicle usage records, incident reports, and departmental documentation
• Ensure proper handling and reporting of guest vehicle incidents, claims, and damages
• Support departmental purchasing and inventory controls for valet and transportation supplies

Safety & Compliance

• Ensure compliance with all company policies, brand standards, and safety procedures
• Maintain knowledge of local driving regulations, transportation safety requirements, and risk management practices
• Ensure all team members maintain valid driver qualifications as required
• Conduct routine safety inspections of operational areas and transportation equipment
• Respond appropriately to emergency situations and support resort emergency procedures when necessary

Qualifications

• Minimum 3–5 years of leadership experience in valet operations, transportation, guest services, or luxury hospitality operations
• Supervisory experience required, including experience leading and developing hourly teams in a fast‑paced environment
• Strong leadership, communication, and organizational skills
• Ability to manage multiple priorities while maintaining exceptional guest service standards
• Knowledge of valet operations, transportation logistics, vehicle safety procedures, and luxury guest arrival experiences
• Must be effective in anticipating, identifying, and resolving operational and guest‑related issues
• Ability to understand and evaluate operational information, schedules, labor needs, and departmental reports to support business objectives
• Must maintain a warm, friendly, attentive, and service‑oriented demeanor at all times
• Must be able to effectively communicate both verbally and in writing with guests, employees, and leadership in a courteous and professional manner
• Must be effective at listening to, understanding, and clarifying concerns raised by guests and employees
• Valid driver’s license with an acceptable driving record required
• Ability to safely operate a variety of vehicles, including electric vehicles and SUVs
• Proficiency with Microsoft Office, Windows operating systems, and hotel operational systems preferred
• Ability to multitask, prioritize responsibilities, and adapt in a fast‑paced luxury environment
• Ability to maintain confidentiality and professionalism in all interactions
• Ability to work a flexible schedule including evenings, weekends, holidays, and extended hours as operational needs require
• Maintain regular attendance in compliance with hotel standards and operational scheduling needs
• Maintain high standards of personal appearance and grooming in accordance with resort standards
• Comply with all company policies, luxury brand standards, and safety regulations
• Long hours are occasionally required
• Light work — exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull
• Perform other duties and responsibilities as requested by management

Benefits

We are pleased to offer a comprehensive and competitive benefits package designed to support your health, well‑being, and financial future.

• Medical insurance, dental insurance, vision insurance, life insurance, short‑term and long‑term disability insurance401(k) Retirement Plan with employer matching contributions
• Paid holidays
• Paid vacation
• Paid sick leave (provided in accordance with applicable law)
• Employee assistance program (EAP)
• Educational opportunities / Tuition reimbursement
• Paid jury duty leave, personal leave, medical leave, and military leave in accordance with applicable law

For Employees Based in Washington:

• 8 paid holidays per year
• Up to 20 days of paid vacation per year, based on classification and length of service
• Paid Sick & Safe Time accrues at 1 hour for every 30 hours worked, with up to 72 hours of unused time carried over from one anniversary year to the next.

For Employees Based in Colorado:

• 8 paid holidays per year; employees working in the City of Denver receive 64 hours of designated holiday time per calendar year
• Up to 20 days of paid vacation per year, based on classification and length of service
• 6 days or 48 hours of Paid Sick Leave per year, accrued at 1 hour for every 30 hours worked.

For Employees Based in California:

• 8 paid holidays per year
• Up to 20 days of paid vacation per year, based on classification and length of service, capped at 1.5x annual accrual rate; non‑supervisory employees working in the City of Los Angeles accrue up to 22 days of Compensated Time Off, based on length of service capped at 192 hours of combined PST and CTO.
• Paid Sick Time accrues at 1 hour for every 30 hours worked, unused time is carried over from one anniversary year to the next up to a maximum of 80 hours; employees working in the City of Los Angeles are provided 40 hours of Paid Sick Time annually on their anniversary, unused time is not carried over from one anniversary year to the next.

Please note that certain benefits described above for associates in Washington, Colorado, and California may vary for associates covered by a Collective Bargaining Agreement (“CBA”). For such associates, eligibility for and the terms and conditions of benefits are governed by the applicable CBA and any applicable plan documents, and may differ from the benefits described above. In the event of any conflict or inconsistency, the terms of the applicable CBA and governing plan documents will control, as applicable.

This job opening was posted on 9/18/26 and will remain open for at least 75 days.