GSE Administrator

PrimeFlight; Eagan (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

PrimeFlight Aviation Services, Inc. is seeking a GSE Administrator to support daily office operations and maintain efficient administrative functions.

You will organize appointments, handle correspondence, prepare reports, and support management with document control and databases. Responsibilities include managing work orders via CMMS, recording accurate data, assisting with accounting tasks, and generating reports.

Qualifications

• 5 years of experience in administrative or office support roles.
• Must be able to maintain absolute confidentiality and discretion.
• Strong organization and administration skills.
• Must hold a valid driver's license.
• Communicate effectively in English (reading, writing, speaking).
• Ability to access and interpret information in print and electronically, including IPads/Tablets, Computers, and Mobile Devices.
• Pass a background check and drug screen.
• Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs etc.).
• Airlines operate 24/7, so shifts including nights, weekends and holidays may be required.

Responsibilities

• Track and manage work orders for stations using CMMS; receive, analyze, assign and follow up.
• Record all work order information into CMMS accurately.
• Assist accounting with processing, placing, and tracking receipts for parts and equipment.
• Verify EBIS and third-party system records against invoices.
• Capture all field work for service calls, work requests and PMs in the system.
• Generate CMMS reports as needed.
• Coordinate labor, parts, materials and equipment access.
• Assist customers with proper work order completion.
• Perform additional duties as assigned by management.

Skills

Administrative experience

Office management

Confidentiality

English communication

Driver's license

Education

High School Diploma or equivalent

Tools

CMMS

EBIS

Databases

Job description

The GSE Administrator will play a vital role in supporting the daily operations of an office by managing administrative tasks and ensuring efficient office functionality. This position involves organizing and scheduling appointments, handling correspondence, preparing reports, and maintaining filing systems. Our Admin is also responsible for providing support to management and staff, including coordinating meetings, managing databases, and assisting with project work as needed.

RESPONSIBILITIES

• Track and manage work orders for assigned stations using a computerized maintenance management system (CMMS). Receive, analyze, assign, and follow up on work orders.
• Accurately record all work order information into the CMMS system, ensuring completeness and correctness of records.
• Assist accounting in processing, placing, and tracking receipts for all required parts and equipment
• Verify that work entered in EBIS and third-party systems matches accounting summary invoices
• Ensure all work performance by field personnel for service calls, work requests, and PM services is captured in the system
• Generate reports from the CMMS as needed
• Participate in planning and coordinating labor, parts, materials, and equipment access
• Provide assistance to customers with proper work order completion
• Perform any additional duties as assigned by management

QUALIFICATIONS

• 18 years of age or older
• Must be legally authorized to work in the country of employment.
• High School Diploma or equivalent
• 5 years of experience in administrative or office support roles
• Must be able to maintain absolute confidentiality and discretion
• Strong organization and administration skills
• Must hold a valid driver's license.
• Communicate effectively in English (reading, writing, speaking)
• Ability to access and interpret information in print and electronically, including the use of electronic devices including IPads/Tablets, Computers, and Mobile Devices
• Effectively communicate with colleagues and clients, both in-person and through electronic means
• Pass a background check and drug screen
• Eligibility to acquire needed credentials and clearances (FAA, RAIC, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable).
• Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays

To perform this job successfully, an individual must be able to perform each essential requirement satisfactorily. The requirements listed above are representative of the work environment, knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential requirements.

PHYSICAL ACTIVITY/WORKING CONDITIONS MAY INCLUDE:

• Ability to lift up to 25 pounds
• Position is generally sedentary, sitting for long periods of time
• Be able to hear and respond to the spoken voice and to audible alarms
• Tasks may involve repetitive motions of the arms, wrists, hands and/or fingers
• Specific vision abilities required for this job include: Close vision (clear vision at 20 inches or less); distance vision (clear vision at 20 feet or more); peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point); depth perception (three-dimensional vision, ability to judge distances and spatial relationships); ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

The pay rate listed on this post is what the company reasonably expects to pay for this position. However, individual compensation may vary based on factors including qualifications, skills, competencies, education, and experience.

PrimeFlight Aviation Services, Inc. is proud to be an equal-opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Service, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.

SMS/Text Communications

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.