Group Room Reservations Assistant Manager

Fontainebleau Las Vegas; Las Vegas (NV); On-site; USD 55,000 - 65,000; Full time

Job summary

Fontainebleau Las Vegas seeks a Group Room Reservation Assistant Manager to supervise and support the Group Reservations Team, manage assigned group blocks, and assist leadership with daily operations in a luxury resort environment.

You will coordinate with Sales, Catering, and Revenue teams, ensure accurate rooming lists, and deliver regular group reporting while coaching Members to deliver exceptional guest experiences.

Qualifications

• Minimum two years in reservation sales or group sales.
• Experience supervising teams in luxury hospitality.
• Polished communication in English.

Responsibilities

• Review group resumes to ensure contractual concessions are met.
• Coordinate with Sales, Catering, Revenue Management and other departments for group bookings.
• Input and modify rooming lists across multiple software applications with accuracy.
• Provide regular reports to group clients on booking activity, availability and occupancy levels.
• Lead, evaluate, and coach Members.
• Maintain records of performance evaluations and time-off requests.

Skills

Reservation sales

Group sales

Team supervision

Client relationship management

English communication

Education

Hospitality degree preferred

Tools

Windows

HotSOS

Delphi

Infor HMS

Passkey

Microsoft Office/Outlook

Job description

Position Overview

The Group Room Reservation Assistant Manager will help support the seamless operation of the Group Reservations Team, ensuring all client interactions result in world-class, luxury hotel experience. This position is primarily responsible for supervising, training, and supporting Members during their tasks, managing assigned group blocks, as well as assisting the leadership team with managing the daily operations.

Essential Duties And Responsibilities

• Review of group resumes to ensure that all contractual concessions are met during the group’s program
• Attend and prepare all necessary information needed for all pre-convention meetings between sales and the group meeting planners
• Management of tools to give each group the ability to book rooms and ancillary services easily and seamlessly.
• Manually Input and modify rooming lists in multiple software applications while maintaining a high level of attention to detail
• Communicate and coordinate with other departments including Sales, Catering, Revenue Management, Front Office, Spa, Nightlife, Marketing, Food & Beverage, Front Office, and Housekeeping for the smooth execution of group bookings
• Work closely with Group Sales team to ensure accurate information on group bookings, room block pick-up, and revenue forecasts are achieved
• Maintain product knowledge of the hotel, rooms, and all property events and amenities, as well as local area attractions
• Build and maintain meaningful relationships with clients to enhance repeat business and referrals
• Providing regular reports to group clients on group booking activity, availability, and occupancy levels
• Provide daily oversight of In-house groups, and process last minute changes, cancellations and late arrivals provided by client
• Prepare and review the group’s final room revenue summary along with any contractual revenue concessions
• Relay important observations and trends from guest interactions to supervisor, manager, and sales team. Offer suggestions to improve processes, product, or service offerings
• Take ownership of guest requests and coordinates with applicable departments to ensure prompt and courteous resolutions
• Responsible for leading, evaluating, and coaching Members
• Maintain accurate and up to date records of performance evaluations, disciplinary actions, special accommodations, schedules and time-off requests
• Maintain a positive attitude and a willingness to assist with any special project assigned
• Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary

Position Overview

The Group Room Reservation Assistant Manager will help support the seamless operation of the Group Reservations Team, ensuring all client interactions result in world-class, luxury hotel experience. This position is primarily responsible for supervising, training, and supporting Members during their tasks, managing assigned group blocks, as well as assisting the leadership team with managing the daily operations.

Essential Duties And Responsibilities

• Review of group resumes to ensure that all contractual concessions are met during the group’s program
• Attend and prepare all necessary information needed for all pre-convention meetings between sales and the group meeting planners
• Management of tools to give each group the ability to book rooms and ancillary services easily and seamlessly.
• Manually Input and modify rooming lists in multiple software applications while maintaining a high level of attention to detail
• Communicate and coordinate with other departments including Sales, Catering, Revenue Management, Front Office, Spa, Nightlife, Marketing, Food & Beverage, Front Office, and Housekeeping for the smooth execution of group bookings
• Work closely with Group Sales team to ensure accurate information on group bookings, room block pick-up, and revenue forecasts are achieved
• Maintain product knowledge of the hotel, rooms, and all property events and amenities, as well as local area attractions
• Build and maintain meaningful relationships with clients to enhance repeat business and referrals
• Providing regular reports to group clients on group booking activity, availability, and occupancy levels
• Provide daily oversight of In-house groups, and process last minute changes, cancellations and late arrivals provided by client
• Prepare and review the group’s final room revenue summary along with any contractual revenue concessions
• Relay important observations and trends from guest interactions to supervisor, manager, and sales team. Offer suggestions to improve processes, product, or service offerings
• Take ownership of guest requests and coordinates with applicable departments to ensure prompt and courteous resolutions
• Responsible for leading, evaluating, and coaching Members
• Maintain accurate and up to date records of performance evaluations, disciplinary actions, special accommodations, schedules and time-off requests
• Maintain a positive attitude and a willingness to assist with any special project assigned
• Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be atleast 21 years of age.

• Minimum one (2) years of experience in reservation sales, group sales, resort services, or a high-volume contact center preferred
• Minimum two (2) years of experience in managing, or supervising teams, preferably within group sales or resort services
• Hospitality degree preferred, or an equivalent combination of education and experience.
• Experience working in a large, luxury resort is preferred
• Polished communication skills, both verbal and written. Ability to provide a luxury guest experience with every interaction
• Ability to multi-task and prioritize in a fast-paced environment while maintaining a high level of attention to detail.
• Demonstrates strong organizational skills and follow through
• Proficiency in using Windows and hospitality applications (such as Microsoft Office, Outlook, HotSOS, Delphi, Infor - HMS, Passkey, etc.) is preferred
• Must be able to work on-site with varying schedules, including weekend, holiday, and overnight shifts
• Possesses superior conflict resolution skills and customer de-escalation techniques
• Ability to communicate clearly and effectively utilizing English, both in spoken and written form
• Maintain a professional, neat, and well-groomed appearance and demeanor adhering to company standards.
• Ability to handle sensitive information in a confidential manner
• Maintain composure under pressure and consistently meet deadlines with internal and external customers and contacts
• Passionate about creating exceptional guest and employee experiences.
• Ability to make resourceful decisions with an emphasis on guest service, compliance with regulations, and protection of company assets
• Ability to interact appropriately and effectively with guests, management, other team members, and outside contacts.
• Strong leadership skills and the ability to organize effectively, delegate responsibility, solve problems quickly, and communicate clearly

Supervisory Responsibilities

This position will supervise the Group Room Reservation Coordinator.

DIVERSITY COMMITMENT

Fontainebleau Las Vegas is committed to ensuring an inclusive space and sense of belonging for our Members. We believe our workforce should reflect the vast diversity of the communities we serve, and that diverse voices should be intentionally integrated into our work. We foster a culture of difference and diversity of identity, experience, and perspective, while actively striving for inclusive behaviors across our Company. By promoting these values and continuously pushing for better, we aim to create a positive work environment that encourages equality, inclusion, empowerment, and respect.

CERTIFICATES, LICENSES, REGISTRATIONS

Member must be able to qualify for licenses and permits required by federal, state, and local regulations.

Language Skills

Ability to read and interpret documents in English, such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and communicate verbally in English. Written communication skills in English may also be required.

REASONING ABILITY

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by a Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the Member is regularly required to stand and use hands and fingers to handle or utilize objects, tools, or controls. The Member frequently is required to reach with hands and arms and talk or hear. Specific vision abilities required by this job include close vision and peripheral vision. The Member must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds, and must have the ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel and balance when performing job duties in varying work areas such as confined spaces.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Member could be exposed to an environment containing unrestricted secondhand tobacco smoke.

PAY TRANSPARENCY

Fontainebleau Las Vegas believes in developing and supporting our talent into the future. Our compensation program is designed to attract, motivate, and retain talented Members who are the driving force behind the Company's success. We strive to provide market-competitive compensation. Salary will be commensurate with experience and skill set, considering a candidate's qualifications, skills, competencies, and experience, as well as internal equity and market data alignment. In alignment with our Company culture, we will strive to communicate openly about the goals of the Company and the design of the compensation program. The compensation process is designed to be fair and simple so that all Members and managers understand the Company's goals and future career development opportunities for upward mobility.

$55000.00 per year - $65000.00 per year