Group Anchor

Prime Electric; Dublin (CA); On-site; USD 66,000 - 99,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

401k Program with Direct Benefit

Employer-paid Life Insurance

Profit Sharing and Discretionary Bonus

Education/ Training Reimbursement

Paid Time off

Job summary

Prime Electric is seeking a Group Anchor to support the project management team on-site. You will coordinate with executives, project managers, engineers, and field personnel to keep day-to-day operations running smoothly and on schedule.

You will also serve as the conduit between the group and corporate departments, ensuring timely invoicing, AR activities, and proper documentation. This role requires strong organizational skills, excellent communication, and a hands-on approach to project

Qualifications

• Associate degree or equivalent from two-year college or technical school, or 1–3 years related experience preferred.
• Demonstrated proficiency in multi-tasking and organization.
• Excellent written and verbal communication skills for internal and external stakeholders.
• Accounting background and substantiation documentation are highly desirable.

Responsibilities

• Provide support for the Group Executive, Project Managers, Assistant Project Managers, Project Engineers, Superintendents and Field Personnel.
• Serve as primary liaison between the group and corporate departments (Job Cost and Accounting).
• Adhere to accounting calendars; manage invoicing and accounts receivable activities.
• Collaborate with Project Management and Field Management teams; take on additional tasks as requested.
• Assist Field Management with assigned tasks; support monthly substantiation reviews and audit processes.
• Maintain project management and administrative files; ensure organized records.
• Arrange and attend meetings; prepare agendas and distribute notes/reports.
• Monitor and facilitate reclassification of timecards for workforce management.
• Assist in job closeouts by coordinating with Purchasing and Warehouse; ensure timely completion.
• Compose, format and edit internal/external correspondence and proposals.

Skills

Multi-tasking

Organizational abilities

Customer service

Written communication

Verbal communication

Prioritization

MS Office

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Who We Are

At PRIME, a culture of empathy, trust, and belonging are foundational. This is integral in our approach to recruiting, developing, and retaining the best people in the industry. Our growth mindset drives us to embrace challenges and discover what sparks inspiration for creative solutions. PRIME is compelled to keep evolving, and creating new opportunities for those who perform. Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance, underground, utilities services, renewable energy, and low voltage technology solutions.

Recognized as one ofSilicon Valley’s Best Places to Work!

Position Summary

Under general supervision, the Group Anchor performs a variety of tasks to directly support the entire project management team. This multifaceted position involves a wide range of administrative responsibilities, tasks, and projects, with a strong emphasis on enhancing executive coordination with the group. As Group Anchor, you will collaborate with various team members and corporate departments to ensure the smooth operation of the group’s daily activities and project management functions.

What You Will Do

• Provide support for the Group Executive, Project Managers, Assistant Project Managers, Project Engineers, Superintendents and Field Personnel to fulfill the diverse needs of the group.
• Serve as the primary liaison between the group and corporate departments, including Job Cost and Accounting, to facilitate seamless communication and collaboration.
• Adhere to the group’s daily, weekly and monthly accounting calendar deadlines, ensuring the efficient management of financial aspects, with a focus on invoicing and accounts receivable (AR) activities
• Collaborate with Project Management and Field Management teams, taking on additional tasks as requested to ensure the successful execution of projects.
• Assist Field Management with additional tasks as requested
• Assist with the monthly review of substantiations and contribute to the audit process to maintain financial accuracy and compliance.
• Handle various administrative tasks, including contracts, change orders, budget reconciliations, project history logs, job setups, transfers, billings, job closures, certificate of insurance requests, panel schedules, and project manuals.
• Establish and maintain all project management and administrative files, fostering an organized and efficient work environment.
• Arrange, coordinate, and attend meetings, prepare agendas, and compile and distribute notes and reports.
• Monitor and facilitate the group’s reclassification of timecards to streamline workforce management.
• Assist in job closeouts by coordinating with the Purchasing and Warehouse departments, ensuring timely and orderly conclusion of projects.
• Compose, format, and edit internal and external correspondence, agreements, and proposals, maintaining a high standard of communication.
• Master PRIME’s processes and actively educate group members their utilization, fostering a knowledgeable and efficient team.
• Adhere to the PRIME Safety Program, complying with safety regulations, procedures and safe work practices.
• Maintain a physical presence onsite and regularly visit jobsites to oversee progress and provide assistance to the project management team as needed.
• Performs other duties as requested; duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.

What You Will Need to be Successful

• An associate degree or equivalent from two-year college or technical school; or one to three years related experience and/or training; or an equivalent combination of education and experience, preferred.
• Demonstrated proficiency in multi-tasking, organizational abilities, customer service, and effective prioritization skills.
• Exceptional written and verbal communication skills to facilitate clear and efficient interactions within the team and with external stakeholders.
• An accounting background and experience with substantiation documentation are highly desirable, as these skills are crucial to the role.
• Ability to exercise prudent judgment and maintain confidentiality and sensitivity with handling information.
• Strong computer skills and proficiency with Microsoft Office to effectively carry out administrative and reporting tasks.

Special Requirements/Physical Demands/Working Conditions:

• Work is primarily performed in an office setting with minimal health or safety hazards. Noise level and temperature is moderate. Minimal lifting or climbing. This position is expected to be fully in-person, with some travel such as, but not limited to, other offices, work sites and local business errands.

When performing project services in the field:

• Work is primarily performed in an outdoor field setting with occasional exposure to health or safety hazards such as, but not limited to, electrical hazards, water hazards, hazardous terrain, inclement weather conditions, traffic and loud noises. Occasional climbing and/or lifting (up to 30 lbs.) Travel required to work sites. Frequent use of personal protective equipment (e.g. safety glasses, gloves, safety vests, hard hats and steel-toed boots).

$32 - $48 an hour

Our Benefits

• -100% coveragefor Medical, Dental, and Vision, including dependents, withno premium cost to the employee
• -401k Program w/ Direct Benefit
• -100% Employer-paid Life Insurance
• -Profit Sharing and Discretionary Bonus Program
• -Education/ Training Reimbursement Benefit
• -Paid Time off and Holiday Time Off

This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.

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